Ministry Of Panchayati Raj Facility Management Services Tender Haveri Karnataka 2026
Progress
Key Highlights
- • Consortium permissible with a designated leader and equal responsibility
- • Local Karnataka office requirement for service provider with proof
- • Mandatory malicious code certificate for hardware/software components
- • Up to 25% adjustment in contract quantity or duration at issuance
- • Past experience proofs accepted: contract copies, client certificates, third-party notes
- • Consumables included in contract cost; lump-sum O&M of mechanical work
- • No published BOQ or explicit technical specifications; rely on terms
- • Strict document submission; missing certificates may render bid invalid
Tender Overview
The Ministry of Panchayati Raj in HavERI, Karnataka invites bids for Facility Management Services on a Lump Sum basis, encompassing O&M of mechanical work with consumables included in the contract. The procurement involves a service-provider model with possible quantity/duration adjustments up to 25% at contract issue and afterward. Bidders must demonstrate financial viability, non-liquidity status, and may partner via a consortium with a designated leader. Past experience proof is required, with acceptance criteria clarified through client execution certificates or equivalent documents. The opportunity targets local service providers with an office in the consignees’ state and a track record in similar service contracts.
Technical Specifications & Requirements
- Category: Facility Management Services (Lump Sum); O&M of mechanical systems; consumables included in contract cost
- No BOQ items available; no explicit technical specs published
- EMD/estimated value: Not disclosed; bidders should rely on tender terms for financial commitments
- Mandatory certificates: Malicious code certificate for software components; certificates submission with bid to avoid rejection; proof of past project experience acceptable via contract copies, client execution certificates, or third-party notes
- Service presence: Office of service provider must be located in the same state as the consignee (Karnataka) with documentary evidence
- Consortium option: Permitted with equal responsibility among partners; lead member designated; bid must include undertaking
- Acceptance criteria: Upload all required documents per terms/ATC; non-submission risks bid rejection
Terms, Conditions & Eligibility
- Quantity/duration flexibility: Up to 25% increase/decrease allowed at contract issue; post-issuance limit remains at 25%
- Financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking is required
- Past experience: Acceptable proofs include contract copies with invoices, client execution certificates, or third-party notes
- Malicious code certification: Mandatory certificate ensuring no embedded malicious code in hardware/software supplied
- Local presence: Service provider office must be located in Karnataka; documentary evidence required
- Consortium: Allowed with shared responsibility; each member must be equally accountable for execution
- Submission risk: Missing certificates or documents may lead to bid rejection; adhere to ATC and corrigenda
Key Specifications
-
Facility Management Services - Lump Sum; O&M of mechanical systems
-
Consumables included within contract value
-
Office of service provider must be in the consignee’s state (Karnataka)
-
Consortia allowed; equal responsibility for execution
-
Malicious code certificate required for hardware/software
-
Past Experience proofs: contract copies with invoices or client execution certificates
Terms & Conditions
-
EMD/financial viability and non-liquidation proof required
-
Quantity/duration adjustment up to 25% at contract issue
-
Local Karnataka office presence with documentary evidence
-
Mandatory malicious code certification for software/hardware
-
Consortium allowed with leader; equal liability
Important Clauses
Payment Terms
Not specified in data; lump-sum contract implies consolidated payment on milestones or service delivery as per contract terms
Delivery Schedule
Not specified; procurement is for ongoing facility management services with O&M of mechanical systems; delivery cadence to be defined in contract
Penalties/Liquidated Damages
Not specified; standard penalties would apply per contract for non-fulfillment and SLA breaches once defined
Bidder Eligibility
-
Must have non-liquidation/bankruptcy status as per undertaking
-
Must demonstrate past experience in facility management/O&M for mechanical systems
-
Must provide Karnataka-based service office proof or address
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AKSHAY TECHNOLOGIES Under PMA | 27-02-2026 13:09:18 | |
| 2 | AWADH SECURITY SERVICES Under PMA | 27-02-2026 13:30:01 | |
| 3 | IDENITIVE CONSTRUCTION SERVICE INDIA PRIVATE LIMITED Under PMA | 27-02-2026 14:56:52 | |
| 4 | Shri Balaji Enterprises Under PMA | 27-02-2026 13:19:40 | |
| 5 | SRI VEERABHADRESHWAR ENTERPRISES Under PMA | 27-02-2026 13:14:17 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AKSHAY TECHNOLOGIES( MSE Social Category:OBC ) Under PMA | Item Categories : Facility Management Services - LumpSum Based - Commercial; O&M of Mechanical Work; Consumables to b | |
| L2 | SRI VEERABHADRESHWAR ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Facility Management Services - LumpSum Based - Commercial; O&M of Mechanical Work; Consumables to b |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
4 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Commercial; O&M of Mechanical Work; Consumables to be provided by service provider (inclusive in contract cost)
Authority Records
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Documents 7
GeM-Bidding-8999749.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience documents (contract copies, client execution certificates, invoices with self-certification)
Financial statements or solvency proof
Malicious code certificate for hardware/software components
Proof of service provider office in Karnataka (address proof)
Consortium undertaking (if applicable) with leader designation
Any other certificates requested in ATC/Corrigendum
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for facility management tender in HavERI Karnataka 2026?
Bidders must submit required documents per T&C, including GST, PAN, past experience proofs, financials, and the Malicious Code Certificate. Ensure local Karnataka office proof and any consortium undertaking if applicable. The 25% quantity/duration flexibility is allowed at contract issue; confirm lump-sum pricing covers consumables.
What documents are required for Karnataka facility management bid?
Required documents include GST certificate, PAN, financial statements, past project proofs (contract copies with invoices or client certificates), Malicious Code Certificate, proof of Karnataka office, and consortium undertaking if applicable. Ensure submission aligns with ATC and corrigenda to avoid rejection.
What are the technical requirements for O&M of mechanical systems?
No explicit BOQ; bidders must demonstrate capability to manage mechanical O&M with consumables included. Provide past experience proofs and client attestations; ensure compliance with embedded security terms like Malicious Code Certificate and non-liability for IPR infringement.
When can contract quantity/duration be adjusted for this tender?
Contract quantity or duration can be adjusted by up to 25% at the time of contract issue, and no further than 25% thereafter. This enables scope changes while maintaining bidder accountability and performance guarantees.
What is required to prove past experience for eligibility?
Submit contract copies with invoices and self-certification, execution certificates from clients, or third-party inspection notes. Each document should demonstrate execution of similar facility management or mechanical O&M work within Karnataka or relevant region.
What is the role of the Malicious Code Certificate in this bid?
Bidders must certify that offered hardware/software does not contain Embedded Malicious Code. Breach may lead to contract termination and liability for damages; ensure all software components comply with security and IP guidelines and attach certificate with bid.
Is a Karnataka-based service office mandatory for eligibility?
Yes. The tender requires documentary evidence of a service provider office located in Karnataka (consignee state). This supports local service delivery and compliance with state procurement expectations; provide address proof and contact details in bid submission.
What is the procurement organization and location for this bid?
The tender is issued by the Ministry of Panchayati Raj for facility management services in HavERI, Karnataka. Bidors should reference state-specific requirements, provide Karnataka-based office evidence, and ensure compliance with ATC/Corrigendum while preparing the bid package.