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GEM

Indo-Tibetan Border Police Sports Goods Tender Uttarakhand 2025 - ITF/AITA & IS 3345 Compliant Equipment

Bid Publish Date

17-Oct-2025, 6:37 pm

Bid End Date

03-Nov-2025, 12:00 pm

Location

PITHORAGARH , UTTARAKHAND

Latest Corrigendum Available

Progress

RA
Issue17-Oct-2025, 6:37 pm
Corrigendum31-Oct-2025
Reverse Auction06-Nov-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

94

Category

Tennis Racket

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: ITBP requires federation-compliant gear (ITF/AITA) for multiple sports goods.
  • • Exact standards include IS 3345 for nets and IS 417 (Part 3):1986; BIS certification availability mentioned.
  • • Advance sample submission is mandatory for bid; sample approval prior to supply.
  • • Delivery flexibility: quantity variation up to 25% during contract; extended timelines defined by a specific formula.
  • • Bulk sports equipment scope includes tennis, basketball, football, volleyball nets, yoga mats, and measuring tapes.
  • • Quality/testing expectations may require NABL/ILAC lab test reports to prove conformity.

Categories 2

VOLLEY BALLS BASKETBALL COMPLETE GAME SYSTEMS

Tender Overview

Organization: Indo-Tibetan Border Police (ITBP) under Central Armed Police Forces. Procurement: tennis racket/ball, football, basketball net and ball, volleyball net, handball, yoga mats, measuring tape. Location: PITHORAGARH, UTTARAKHAND 262501. Items span multiple sports categories; standards reference ITF/AITA, IS 3345 nets, IS 417 (Part 3):1986, BIS availability. The scope includes advance sample submission before supply and a quantity variation option of up to 25% during contract. This tender emphasizes federation compliance and sport-specific construction details.

Technical Specifications & Requirements

  • Product categories: Tennis racket, Tennis ball, Football, Basketball net (IS 3345, Q4), Basketballs, Volleyball net (IS 3345, Q4), Handball (V2), Yoga mats, Measuring tape.
  • Standards & certifications: ITF / AITA compliance; IS 3345 for nets; IS 417 (Part 3):1986; NABL/ILAC test reports may be requested; BIS certification availability noted.
  • Ball & net specifics: Ball type, diameter, circumference, weight, surface finish, sphericity, pressure retention; Net width and mesh size; cord/material requirements; outer/inner bladder materials; stitching and weight tolerances.
  • Advance sample: bidders must provide advance sample(s) for buyer approval when bidding; sample submission timing aligned with bid.
  • Warranty/quality: Warranty period specified per item category; conformity to national/international Federation standards highlighted.

Terms, Conditions & Eligibility

  • Option clause: Purchaser may increase/decrease quantity up to 25% of bid quantity; extended delivery period calculated by (increased quantity ÷ original quantity) × original delivery period with minimum 30 days.
  • Delivery & installation: Delivery period governed by option clause; extended periods apply if quantities change.
  • Documentation & compliance: Advance sample submission, federation-standard conformity, and test reports may be required; ensure availability of ISI/BIS as applicable.
  • Payment & penalties: Payment terms not specified in data; penalties/LD terms to be read with general contract conditions; ensure readiness for delivery within modified timelines.

Key Specifications

  • Indo-Tibetan Border Police sports equipment tender includes: tennis racket, tennis ball, football, basketball net (IS 3345), basketballs, volleyball net (IS 3345), handball (V2), yoga mats, measuring tape.

  • Standards referenced: ITF/AITA; IS 3345; IS 417 (Part 3):1986; BIS availability; test reports from NABL/ILAC where applicable.

  • Net & ball specs require outer casing materials, bladder materials, stitch density, panel numbers, circumference/weight tolerances, and surface finish.

  • Advance sample submission is mandatory for bids; approval required before commencement of supply.

  • Delivery terms include up to 25% quantity variation with a defined delivery-extension formula.

Terms & Conditions

  • EMD and exact payment terms are not disclosed in the provided data; bidders should verify at bid submission.

  • Delivery timelines are governed by the option clause; quantity adjustments affect schedule with a minimum 30-day extension.

  • Advance sample submission and federation-standard compliance are critical prerequisites for bid qualification.

Important Clauses

Payment Terms

Payment terms are to be clarified in the main contract; ensure readiness for potential staged payments following delivery milestones.

Delivery Schedule

Delivery timelines will adjust per quantity variation; extension time calculated as (increased quantity / original quantity) × original period, minimum 30 days.

Penalties/Liquidated Damages

Penalties/LD terms to be governed by standard contract conditions; verify schedule-based penalties for delayed delivery.

Bidder Eligibility

  • Proven experience in supplying federation-standard sports equipment

  • Valid GST registration and financial statements demonstrating capacity

  • Authorised OEM or distributor with appropriate certifications for ITF/AITA and IS standards

Documents 12

GeM-Bidding-8489963.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

CATALOG-Specification-10

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 10 Items

Item #1 Details

View Catalog
Category Specification Requirement
MATERIAL Head Graphite
MATERIAL Handle Wood
MATERIAL Frame is stringed No
MATERIAL String pattern 16/ 19, Any other Pattern as per buyer's requirements
MATERIAL String Material not applicable
UTILITY Utility Competition
OTHER REQUIREMENTS Racket Balance Even Balance
OTHER REQUIREMENTS Flex Medium
CERTIFICATION Product confirming to International/ National fedration requirements like ITF (International Tennis Federation)/ AITA ( All India Tennis Association ) Yes, No
WARRANTY Warranty ( years ) 1
ADVANCE SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply ( hint: Applicable in case of orders placed against bid and not applicable in case of Direct Buying ) Yes, No, Not applicable

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar sports equipment supply

4

Financial statements demonstrating financial stability

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents demonstrating ITF/AITA and IS 3345 compliance

7

OEM authorization letters (if bidding as an authorized distributor/partner)

Corrigendum Updates

1 Update
#1

Update

31-Oct-2025

Extended Deadline

03-Nov-2025, 12:00 pm

Opening Date

03-Nov-2025, 12:30 pm

Reverse Auction Schedule

Completed

Start

06-Nov-2025, 6:00 pm

End

08-Nov-2025, 10:00 am

Duration: 40 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid on ITBP sports equipment tender in Uttarakhand 2025?

Bidders must submitGST, PAN, experience certificates, financials, EMD docs, and technical compliance with ITF/AITA and IS 3345 standards. Advance sample submission is mandatory for bid; ensure OEM authorizations and NABL/ILAC test reports where applicable. Review option clause for quantity variation up to 25% before bidding.

What documents are required for ITBP sports gear tender in Pithoragarh?

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD documentation, technical bid with ITF/AITA and IS 3345 compliance, and OEM authorization letters if bidding as distributor. Ensure all documents are current and legally compliant.

What standards are mandatory for nets and balls in this bid?

Nets must conform to IS 3345; balls must comply with ITF/AITA federation standards; IS 417 (Part 3):1986 conformity is preferred; BIS certification availability is noted. Quality test reports from NABL/ILAC may be required to prove conformity.

When is the quantity variation allowed for ITBP procurement in Uttarakhand?

The purchaser may adjust quantities by up to 25% of the bid quantity at contract placement and during currency; delivery extension is calculated by a defined formula with a minimum of 30 days, impacting delivery schedules.

What are the key federation requirements for equipment in this tender?

Equipment must be ITF/AITA compliant; sample approval is required before supply commencement; products should meet international federation standards for tennis, basketball, and related gear; ensure documentation proves compliance and certification status.

What is the role of advance samples in ITBP sports tender 2025?

Advance samples must be provided for buyer approval before commencement of supply; this applies to bids placed against the bid and not to direct purchases; ensure samples match stated standards and carry relevant test reports.