Indian Army RFID Card Scanning Terminal & Related IBM/Queue Software Procurement Bathinda Punjab 2026
Bid Publish Date
15-Jul-2026, 9:08 pm
Bid End Date
27-Jul-2026, 9:00 pm
EMD
₹29,890
Value
₹9,93,640
Progress
Quantity
5
Category
RIFD Card Scanning Terminal with accessories
Bid Type
Two Packet Bid
Categories
15
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of an integrated solution including RFID Card Scanning Terminal with accessories, Queue Management System Software with Central Server, 32-inch Digital Display Boards, and RFID smart cards for Dependents Units. Estimated value is ₹993,640 with an EMD of ₹29,890. Delivery and installation must occur at Supply Depot ASC, Bathinda, Punjab (PIN 151004). The vendor must supply all essential installation accessories and achieve successful integration. Experience criterion requires prior supply to Central/State Govt or PSUs for at least 3 years. The option clause allows up to 25% quantity variation and potential extended delivery windows. Shelf life for spares is a minimum of 5 years. These terms shape a multi-item procurement with strict govt standards and commissioning responsibilities.
Technical Specifications & Requirements
- Items include: RFID Card Scanning Terminal with accessories, Queue Management Software with Central Server, 32-inch Digital Display Board, and RFID smart cards for dependents units.
- No explicit technical specs published in the tender; bidders should provide compatible integration with central server, network equipment, and installation kits.
- Delivery address: Bathinda, Punjab; installation and commissioning included if covered in scope.
- EMD: ₹29,890; estimated value: ₹993,640.
- Shelf life requirement: minimum 5 years for product/spares; option clause supports up to 25% quantity adjustments.
- Must supply essential installation accessories for successful deployment.
Terms, Conditions & Eligibility
- Delivery/installation at Supply Depot ASC, Bathinda, Punjab; address for access provided in tender terms.
- Experience: minimum 3 years serving govt/PSU with similar product categories; provide contract copies.
- Documents to submit: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements.
- NDA certificate to be uploaded; non-disclosure obligations apply.
- Financial standing: no liquidation or bankruptcy; undertaking to be uploaded.
- Option clause permits 25% quantity variation during contract and extended delivery periods with calculation formula; minimum 30 days.
- Shelf life: 5 years minimum usable shelf life at supply date; warranty/AMC specifics not detailed.
Key Specifications
-
RFID Card Scanning Terminal with accessories
-
Queue Management System Software with Central Server
-
32-inch Digital Display Board
-
RFID smart cards for dependents units
-
Supply, installation, integration and commissioning
-
Minimum shelf life of 5 years for products/spares
-
Option clause: +/- 25% quantity, with delivery time adjustments
-
Delivery location: Supply Depot ASC, Bathinda, Punjab
Terms & Conditions
-
EMD amount: ₹29,890; payment terms not explicitly stated
-
3 years govt/PSU supply experience required
-
25% quantity variation and delivery extension under option clause
Important Clauses
Payment Terms
Not explicitly specified; supplier to adhere to standard govt payment processes to be clarified during bid evaluation
Delivery Schedule
Delivery period linked to original delivery order; extended time governed by option clause with minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided terms; LD obligations to be specified in final contract
Bidder Eligibility
-
3 years of govt/PSU supply experience in similar product category
-
Financial stability with no liquidation or bankruptcy
-
GSTIN and PAN validity; EFT mandate ready
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
RIFD Card Scanning Terminal with accessories , Queue Management System Software with Central Server , 32 inches Digital Display Board , RIFD Smart cards Pr Registered for Dependents Units , Network Switch, LAN Cabling, Installation, Integration and Commissioning
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
BHATINDA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BHATINDA | BHATINDA | - | - | 1 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9584562.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
RIFD Card Scanning Terminal with accessories
RIFD Card Scanning Terminal with accessories
Queue Management System Software with Central Server
Queue Management System Software with Central Server
32 inches Digital Display Board
32 inches Digital Display Board
RIFD Smart cards Pr Registered for Dependents Units
RIFD Smart cards Pr Registered for Dependents Units
Network Switch, LAN Cabling, Installation, Integration and Commissioning
Network Switch, LAN Cabling, Installation, Integration and Commissioning and accessories
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | RIFD Card Scanning Terminal with accessories | RIFD Card Scanning Terminal with accessories | 1 | pieces | sahiba_sidhu | 45 | |
| 2 | Queue Management System Software with Central Server | Queue Management System Software with Central Server | 1 | pieces | sahiba_sidhu | 45 | |
| 3 | 32 inches Digital Display Board | 32 inches Digital Display Board | 1 | pieces | sahiba_sidhu | 45 | |
| 4 | RIFD Smart cards Pr Registered for Dependents Units | RIFD Smart cards Pr Registered for Dependents Units | 1 | pieces | sahiba_sidhu | 45 | |
| 5 | Network Switch, LAN Cabling, Installation, Integration and Commissioning | Network Switch, LAN Cabling, Installation, Integration and Commissioning and accessories | 1 | pieces | sahiba_sidhu | 45 |
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate copy certified by bank
Experience certificates for govt/PSU supply (3 years)
Contract copies evidencing similar category supply
Non-Disclosure Declaration (bidder letterhead)
OEM authorization or reseller agreements (if applicable)
Vendor Code Creation documents (as applicable)
Frequently Asked Questions
How to bid for RFID scanning terminal tender in Bathinda Punjab 2026?
Bidders must meet 3-year govt/PSU supply experience, provide PAN, GSTIN, cancelled cheque, EFT mandate, and NDA. Include OEM/ reseller authorizations if applicable. EMD of ₹29,890 is required, with delivery to Supply Depot ASC, Bathinda. Submit technical and financial bids with installation details and warranty terms.
What documents are required for RFID system procurement in Bathinda?
Provide PAN, GSTIN, cancelled cheque, EFT mandate, and NDA. Include experience proofs of govt/PSU supply for 3 years, contract copies, OEM authorizations, and a vendor code creation requirement. Also attach technical compliance certificates and financial statements as requested by Terms and Conditions.
Which standards or certifications are expected for RFID equipment?
Tender requires ISO/IEC conformity and compatibility with central server queues; specific standards are not listed. Suppliers should ensure seamless integration with existing govt IT infrastructure and supply hardware with long shelf life and compatible accessories to meet commissioning requirements.
What is the EMD amount for this procurement in Bathinda?
The Earnest Money Deposit (EMD) for this procurement is ₹29,890. Submit via online payment or bank instrument as per tender guidelines. Ensure EMD validity throughout the bid evaluation period and in line with the procurement timeline.
What delivery terms apply for Bathinda installation and commissioning?
Delivery and installation at Supply Depot ASC, Bathinda, Punjab. The option clause allows a 25% quantity variation and extended delivery time based on the calculated formula, with a minimum 30 days. On-site commissioning will occur post-delivery if included in scope.
What is the shelf life requirement for supplied components?
All products and spare parts must have a minimum usable shelf life of 5 years at the date of supply, ensuring long-term viability for maintenance and replacements within the contract period.
What is the required experience criterion for vendors or OEMs?
Bidders or their OEMs must have regularly manufactured and supplied the same or similar category products to central/state govt organizations or PSUs for at least 3 years before bid opening, with contract copies to support yearly quantity fulfillment.
What items are included in the procurement scope in Bathinda?
Scope includes RFID Card Scanning Terminal with accessories, Queue Management Software with Central Server, 32-inch Digital Display Boards, RFID smart cards for dependents units, network gear, LAN cables, and installation/commissioning services as part of a consolidated supply package.
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Documents 5
GeM-Bidding-9584562.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS