Kendriya Vidyalaya Sangathan Desk and Chair Set Tender National Classroom Furniture 2026
Bid Publish Date
03-Sep-2026, 4:11 pm
Bid End Date
14-Sep-2026, 4:00 pm
Location
Progress
Key Highlights
- • Option clause allowing 25% quantity variation during contract and currency
- • 3 years residual market life requirement to avoid end-of-life products
- • Dedicated toll-free service support and OEM/BI DDER involvement
- • Supply, installation, testing and commissioning included in scope
- • Warranty with time-bound service response; SLA to be defined in ATC
- • No published BOQ; quantity/value determined by final orders
Tender Overview
Kendriya Vidyalaya Sangathan invites bids for Desk and Chair Set for Classroom/Training Area (Q2) and Desk and Bench Set for Classroom/Training Area (Q2). Scope covers Supply, Installation, Testing and Commissioning of furniture nationwide. The contract includes a flexible 25% quantity variation during both initial and currency periods, with delivery timing linked to original orders and extended periods. The ATC emphasizes product life-cycle, requiring bidders to avoid obsolescence with a minimum 3 years residual market life and dedicated service support. This procurement prioritizes reliable, OEM-supported classroom furniture with a robust after-sales framework and a clearly defined SLA. This tender lacks published BOQ items, making total quantity and estimated value contingent on final orders. Unique aspects include the option clause, warranty care, and the need for a dedicated service team. The opportunity targets suppliers capable of nationwide delivery, installation and responsive maintenance for school furniture across the government sector.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning of goods
- Delivery terms: Option to increase quantity up to 25% of bid/contract quantity; extended delivery periods calculated with a minimum of 30 days
- Product life: Offered products must have at least 3 years residual market life and not be end-of-life
- Service Support: Dedicated toll-free support number for post-installation service; OEM/BI DDER involvement required
- Warranty & SLA: Adequate technical personnel deployed for timely service during warranty; SLA specified in bid
- ATC: Compliance with service delivery standards as per uploaded ATC document
- OBLIGATION: Supply and maintenance commitments to ensure timely servicing during warranty period
Terms, Conditions & Eligibility
- EMD/Financials: Not specified in the data; bidders must meet financial due diligence per ATC
- Eligibility: No liquidation, court receivership; bidder must upload undertaking
- Delivery: Delivery timelines linked to orders; extended timelines governed by option clause
- Payment: Terms not explicitly stated in data; standard government terms apply per ATC
- Documentation: GST, PAN, experience certificates, financial statements and OEM authorizations may be required as per terms
- Warranty & Penalties: Warranty coverage with dedicated service team; penalties/LD terms per SLA
- Scope & Compliance: Ensure product life, non-obsolescence, and post-sales support across nationwide deployment
Key Specifications
-
Desk and Chair Set for Classroom/Training Area (Q2)
-
Desk and Bench Set for Classroom/Training Area (Q2)
-
Scope includes supply, installation, testing and commissioning
-
Delivery quantity may increase up to 25% during contract
-
Furniture must have minimum 3 years residual market life
-
Dedicated service support and SLA integration required
-
ATC document governs warranty and service commitments
Terms & Conditions
-
Option clause for 25% quantity variation during contract
-
3 years residual market life requirement for offered furniture
-
Dedicated toll-free service support and OEM involvement
-
Supply, installation, testing and commissioning included
Important Clauses
Payment Terms
Not explicitly specified; standard government terms apply per ATC and contract
Delivery Schedule
Delivery starts from last date of original delivery order; extended period if option exercised; minimum 30 days for additional time
Penalties/Liquidated Damages
Penalties to be defined in SLA per ATC; timely service during warranty emphasized
Bidder Eligibility
-
Not under liquidation or receivership; undertaking required
-
Experience in supplying classroom furniture or related equipment
-
Financial capacity to handle nationwide delivery and installation
Tender Data
Bid Details
Quantity
180
Category
Desk and Chair Set for Classroom/Training Area
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
3
Past Performance
60 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Desk and Chair Set for Classroom/Training Area (Q2) , Desk and Bench Set for Classroom/Training Area (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3.5%
ePBG Duration (Months)
18
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kannur
Delivery Pincodes
670327
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajendran Karumathil | 670327,KENDRIYA VIDYALAYA PAYYANUR EDAT (PO) KANNUR (DIST) | Kannur | Kerala | 670327 | 70 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9843293.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar projects
Financial statements (audited, if available)
EMD/Security deposit documentation (if applicable per ATC)
Technical bid documents demonstrating compliance with ATC
OEM authorization/authorizations for supplied furniture
Undertaking for non-liability to liquidation or receivership
Frequently Asked Questions
How to bid for Kendriya Vidyalaya furniture tender in India 2026
Bidders should submit an overall bid including Supply, Installation, Testing and Commissioning for Desk/Chair sets. Ensure OEM authorization, GST, PAN, experience certificates, financial statements, and EMD as per ATC; verify the 25% option clause for quantity variations and the 3-year residual market life requirement for furniture.
What documents are required for KVS classroom furniture tender 2026
Submit GST certificate, PAN card, experience certificates of similar projects, audited financial statements, EMD documentation, technical bid documents showing compliance, OEM authorizations, and an undertaking stating no liquidation or receivership; align with ATC requirements for dedicated service support.
What are the technical specifications for desk and chair sets tender
Technical scope includes Supply, Installation, Testing and Commissioning of desks and chairs; 25% quantity variation allowed; furniture must have at least 3 years residual market life; service SLA and dedicated support must be provided; ATC governs warranty and compliance.
When is the delivery timeline for Kendriya Vidyalaya furniture purchase
Delivery quantities may be adjusted up to 25%; delivery period starts after the last date of the original delivery order; if extended, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days.
What are the warranty and service requirements for this tender
Warranty requires dedicated technical personnel for timely service requests; service levels and response times are defined in the SLA; post-installation support must be available through a dedicated toll-free number; OEM involvement is required for ongoing service.
What are eligibility criteria for suppliers in Kendriya Vidyalaya procurement
Eligible bidders must avoid liquidation or receivership; demonstrate prior experience in classroom furniture or related supply; maintain financial stability; provide OEM authorizations and undertake compliance with 3-year market life requirement.
What is the scope of supply and installation for this bid
The scope includes end-to-end delivery: supply, installation, testing and commissioning of desk and chair sets or desk/bench sets; ensure nationwide delivery and installation, with service support and warranty as per ATC.