BHEL Shimla Gem Schedule Package Items Tender 2026-27 Annexures & Drawings - Supply of Goods
Bid Publish Date
08-Aug-2026, 2:08 pm
Bid End Date
29-Aug-2026, 2:00 pm
Location
Progress
Key Highlights
- • Specific brand/OEM requirements: Not specified
- • Technical certifications/standards: Not specified
- • Special conditions: Option clause allowing ±25% quantity variation at contracted rates
- • Important eligibility criteria: GST compliance, vendor code creation documentation (PAN, GSTIN, EFT Mandate, cancelled cheque)
- • Warranty/AMC requirements: Not specified
- • Penalty/LD details: Not specified
- • Delivery/installation requirements: Delivery term linked to last date of original delivery order; minimum 30 days for extended delivery
Tender Overview
Bharat Heavy Electricals Limited (BHEL), Department Of Heavy Industry, seeks bids for Gem Schedule package items as per Annexure-1 to Annexure-5 and their attached drawings and specifications, located in SHIMLA, HIMACHAL PRADESH. The scope is Only supply of Goods across multiple schedules; quantities are subject to an option clause allowing up to 25% quantity variation at contracted rates. Bidders must adhere to supply terms linked to the last date of the original delivery order; extended delivery is calculated with a minimum of 30 days. The tender requires compliance with buyer terms and GST considerations, with invoicing to the consignee entity. This procurement emphasizes adherence to attached annexures and drawings and permits supplier-side GST compliance notes. Unique aspects include the multi-schedule framework and flexible quantity options under the option clause.
Technical Specifications & Requirements
- Scope of Supply: Only supply of Goods; no service components.
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contracted quantity at contracted rates.
- Delivery Period: Delivery starts from the last date of the original delivery order; extended delivery time follows the option clause with a minimum of 30 days.
- GST Terms: Bidders must determine GST applicability; GST reimbursement as actuals or applicable rates (whichever is lower).
- Invoicing: Invoice to be raised in the consignee name with the consignee’s GSTIN.
- Documentation: Reference to vendor code creation requires documents including PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate.
- BOQ: No items listed in the current BOQ; multiple annexures drive the specification scope.
Terms, Conditions & Eligibility
- GST advisory: Bidder to check applicable GST; reimbursement capped to actuals or quoted rate.
- Vendor documentation: Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank for vendor code creation.
- Invoicing rule: GST invoice must be issued in the consignee’s name with its GSTIN.
- Delivery performance: Default/termination rights retained for non-delivery or non-compliance; contract may be terminated for material breach.
- Option-driven delivery: Quantity adjustments permitted up to 25% during contract currency with corresponding delivery timelines.
Key Specifications
-
Scope of Supply: Goods only
-
Option clause: ±25% quantity variation at contracted rates
-
Delivery: From last date of original delivery order; extended delivery minimum 30 days
-
GST terms: Reimbursement based on actuals or applicable lower rate
-
Invoicing: In the name of consignee with consignee GSTIN
-
Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
Terms & Conditions
-
Option quantity variation up to 25% with contracted rates
-
GST applicability to be determined by bidder; GSTN details required
-
Invoices must be issued to consignee with GSTIN; vendor code docs required
Important Clauses
Payment Terms
GST reimbursement based on actuals or applicable rates; no explicit advance terms published
Delivery Schedule
Delivery begins from last date of original delivery order; extended delivery time calculated with min 30 days
Penalties/Liquidated Damages
Contract termination rights exist for non-delivery, non-compliance, or insolvency
Bidder Eligibility
-
GST registration and compliance
-
PAN card proof
-
Ability to supply goods as per annexures 1-5
-
Vendor code creation readiness with required bank documents
Tender Data
Bid Details
Quantity
18
Category
Gem Schedule 1 - PACKAGE ITEMS AS PER ANNEXURE-1 AND ATTACHED DRAWING & SPECIFICATION. ITEMS ARE TO
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Gem Schedule 1 - PACKAGE ITEMS AS PER ANNEXURE-1 AND ATTACHED DRAWING & SPECIFICATION. ITEMS ARE TO , Gem Schedule 2 - PACKAGE ITEMS AS PER ANNEXURE-2 AND ATTACHED DRAWING & SPECIFICATION. ITEMS ARE TO , Gem Schedule 3 - PACKAGE ITEMS AS PER ANNEXURE-3 AND ATTACHED DRAWING & SPECIFICATION. ITEMS ARE TO , Gem Schedule 4 - PACKAGE ITEMS AS PER ANNEXURE-4 AND ATTACHED DRAWING & SPECIFICATION. ITEMS ARE TO , Gem Schedule 5 - PACKAGE ITEMS AS PER ANNEXURE-5 AND ATTACHED DRAWING & SPECIFICATION. ITEMS ARE TO
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Shimla
Delivery Pincodes
171301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Himanshu Kumar | 171301,BHEL SITE OFFICE, Sunni Dam HEP, Village- Marola, Sub-Tehsil-Begsiad, Tehsil: Karsog, Distt: Mandi, PIN-171301; Himachal Pradesh | Shimla | Himachal Pradesh | 171301 | 5 | 180 | - |
Authority Records
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Documents 16
GeM-Bidding-9728291.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
GST invoice copy (on consignee name with consignee GSTIN) requirement
Vendor code creation documents as per Terms
Any annexure/drawing compliance certificates as applicable
Proof of supply capability for goods (as per Gem Schedule 1-5)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the Gem Schedule package items tender in Shimla?
Bidders should prepare the required documents listed in the Terms, including PAN, GSTIN, cancelled cheque, and EFT Mandate, and ensure vendor code creation. The bid must reference Annexures 1-5 and adhere to the delivery and GST terms specified by BHEL in Shimla, Himachal Pradesh.
What documents are required for vendor code creation in this tender in Shimla?
Submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by your bank. These are mandatory to participate and obtain vendor code before submitting the bid for the Shimla package items.
What are the delivery terms for the Gem Schedule items tender in Shimla 2026?
Delivery begins from the last date of the original delivery order, with the option to extend. If quantity increases, the extended delivery period is computed as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
How does the 25% quantity option affect pricing in this BHEL tender?
The purchaser may increase or decrease quantity up to 25% at the contracted rates during and after the original contract period. Suppliers must be prepared to adjust production and delivery schedules accordingly without price changes.
What GST considerations should bidders expect for this Shimla procurement?
Bid prices should incorporate GST if applicable. GST reimbursement will be on actuals or the applicable lower rate, and invoices must be raised in the consignee’s name with the consignee GSTIN.
What is the scope of supply for this BHEL Gem Schedule tender in Himachal?
The scope is strictly Only supply of Goods as per Annexures 1-5 and attached drawings; no services are included in the bid. The annexures detail the exact items to be supplied.
What are the termination rights if a supplier fails to deliver in Shimla?
Buyer may terminate if the supplier fails to comply with contract terms, cannot deliver, or becomes insolvent. Termination can be for material breach, with rights preserved to seek replacement or damages as per contract.
Where can I find the integration points for Annexures 1-5 in this tender?
Refer to the tender’s attached Annexures and Drawings for itemized schedules 1 through 5. Compliance with these annexures is essential, as they define the exact goods to be supplied and any special drawing specifications.