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GEM

East Central Railway cab & taxi hiring tender Samastipur Bihar SUV 3000 KM per vehicle 2026

Bid Publish Date

27-Feb-2026, 2:07 pm

Bid End Date

09-Mar-2026, 4:00 pm

EMD

₹1,22,115

Value

₹61,05,560

Location

SAMASTIPUR , BIHAR

Progress

Issue27-Feb-2026, 2:07 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Contract quantity/duration flexibility up to 25% at bid issuance and after award
  • • EMD options: Account Payee DD or Fixed Deposit Receipt; hardcopy delivery within 5 days
  • • DD in favour of FA&CAO/E. C. Railway/Hajipur; FDR permitted with redemption conditions
  • • Office of service provider must be located in the state of the consignee
  • • Unutilized kms carry-forward rule: permitted up to 6 months; monthly payment cycle
  • • Sub-contracting and assignment restrictions require prior written consent
  • • Outstation 24x7 cab/hire service with SUV category and 3000 KM per vehicle per month
  • • Estimated contract value around ₹6.1056 million; EMD ₹122,115

Categories 2

VEHICLE SERVICES

Tender Overview

East Central Railway, through its Indian Railways division, seeks Monthly Basis Cab & Taxi Hiring Services – SUV for the Samastipur, Bihar region. Each vehicle covers 3000 KM per month, with outstation 24x7 availability. Estimated contract value is ₹6,105,560, and the mandated EMD is ₹122,115. The scope includes flexible contract duration/quantity adjustments up to 25%, and an obligation for the service provider to maintain an office within the consignee state. The tender emphasizes KM usage billing with carry-forward rules and penalties for variability. This procurement targets suppliers with on-ground availability and regional presence in Bihar.

Technical Specifications & Requirements

  • Product category: Monthly cab & taxi hiring service using SUVs with 3000 KM/month per vehicle and 24x7 outstation support
  • EMD submission options: Account Payee DD in favour of FA&CAO/E. C. Railway/Hajipur or Fixed Deposit Receipt (FDR); hardcopy delivery within 5 days of bid end/open date
  • PBG/Performance security: DD allowed in lieu of PBG per GeM GTC; post-award DD scanning suffices
  • Official presence: service provider must have an office in the state of the consignee; documentary evidence required
  • Commercial flexibility: contract quantity/duration adjustable within 25%; unused kms carry-forward limited to up to 6 months; payments for unused/overused kms governed by the schedule
  • Payment/coverage: outstation trips included; terms imply monthly payment structure aligned with usage

Terms, Conditions & Eligibility

  • EMD: ₹122,115; payable via DD or FDR, with scanned proof and hardcopy submission within 5 days of bid end date/opening
  • Sub-contracting restrictions apply; no assignment without prior written consent; joint and several liability remains with the main bidder
  • Availability of service office in the consignee state; documentary evidence required
  • Post-award security: Performance DD permissible as an alternative to PBG; require endorsement as per policy
  • Quantity/duration flex: up to 25% variance at contract issue; subsequent adjustments limited to 25%
  • Unused kms carry-forward: max 6 months; monthly billing for the chosen usage variant

Key Specifications

  • Monthly cab & taxi hiring service for SUVs

  • 3000 KM per vehicle per month

  • Outstation 24x7 availability

  • EMD ₹122115; DD/FDR options

  • Office of service provider in consignee state with documentary evidence

  • KM carry-forward: unused kms up to 6 months

  • Contract flex: quantity/duration up to 25%

Terms & Conditions

  • EMD must be submitted via DD or FDR; hardcopy within 5 days

  • Service office must be located in Bihar (consignee state)

  • Contract quantity/duration may vary by up to 25% at issue/award

Important Clauses

Payment Terms

Monthly payments aligned to usage; unused kms carry-forward up to 6 months; additional kms billed per schedule

Delivery Schedule

Outstation 24x7 service with SUV fleet; no explicit delivery windows; continuous availability assumed

Penalties/Liquidated Damages

Not explicitly stated in data; implied adherence to contract SLAs and schedule must be enforced

Bidder Eligibility

  • Must maintain in-state service office in Bihar

  • Experience in monthly vehicle-hire with SUV fleets

  • Demonstrate financial capability and prior large-scale service contracts

Documents 3

GeM-Bidding-9030688.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar vehicle-hire contracts

4

Financial statements demonstrating capability

5

EMD submission proof (DD or FDR) and scanned copy

6

Technical bid documents and compliance certificates

7

OEM authorizations if applicable

8

Proof of in-state service office existence

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for cab hiring tender in Samastipur 2026?

Bidders must submit GST, PAN, and experience certificates, plus EMD ₹122,115 via DD or FDR with scanned proof; provide in-state office evidence and comply with 25% flex rules. Ensure SUV fleet readiness for 3000 KM/month per vehicle and 24x7 outstation coverage.

What documents are required for railway cab tender submission?

Required documents include GST certificate, PAN, financial statements, experience certificates for similar contracts, EMD proof (DD/FDR), technical bids, OEM authorizations if applicable, and evidence of local in-state service office as per terms.

What is the EMD amount and acceptable modes of payment?

EMD is ₹122,115. Acceptable forms are Account Payee Demand Draft in favour of FA&CAO/E. C. Railway/Hajipur or Fixed Deposit Receipt; scanned copy must accompany bid with hardcopy delivered within 5 days.

Are there flex allowances on contract quantity for this tender?

Yes. The buyer can vary the contract quantity or duration by up to 25% at the time of issue, and post-award adjustments also capped at 25%; bidders must accept revised scope.

What is the km usage and billing arrangement for vehicles?

Each vehicle commits to 3000 KM per month; unused kms carry forward up to 6 months; additional kms billed per the defined schedule; monthly payments align to actual usage.

Where must the service provider have an office per terms?

The service provider must maintain an existing office within the state of the consignee (Bihar) with documentary evidence to be submitted.

What is the estimated value and security requirements for this bid?

Estimated contract value is ₹6,105,560; EMD ₹122,115; performance security may be provided via a DD in lieu of PBG, as per GeM guidelines; post-award DD submission is required.

What fleet and service scope are required for outstation duties?

Fleet must provide SUVs with round-the-clock outstation service; 24x7 availability implies continuous driver support, long-distance trips, and reliable on-call response for railway personnel.

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