Director, Agriculture & Food Production Bhubaneswar All in One PC (V2) Tender Rayagada Odisha 2026
Progress
Tender Overview
The Procuring Organization is the Directorate of Agriculture & Farmers Empowerment, Bhubaneswar, seeking bids for an All in One PC (V2) under the Odisha government procurement framework for the district of Rayagada, Odisha (764062). The contract scope covers the Supply, Installation, Testing, Commissioning and Training of the PCs, with operator training and any required statutory clearances. The terms emphasize OEM/authorized reseller involvement and a dedicated service channel, ensuring post-warranty support. The bid allows up to a 25% quantity variation at contract award and during the currency of the contract, with delivery timelines adjusted accordingly. The absence of specified start/end dates and a formal estimated value indicates a project with flexible scheduling within the government’s procurement cadence.
Technical Specifications & Requirements
- Product: All in One PC (V2) for government deployment
- Scope: Supply, Installation, Testing, Commissioning and operator training; includes any required statutory clearances
- Installation/Configuration: Per OEM guidelines, executed by OEM/OEM Certified resources or OEM authorized resellers
- Service & Support: Dedicated toll-free service line and escalation matrix from the OEM
- Compliance: Malicious Code Certificate to certify no embedded malware; adherence to IPR provisions
- Turnover/Experience: Minimum average annual turnover as indicated in the bid document; documentary evidence via audited statements or CA certificate; relevant experience in similar hardware deployments encouraged
- Deliverables: Hardware, software configuration, user training, and documented handover
- Delivery Flexibility: Quantity adjustments up to 25% with pro-rated delivery periods
- Standards/Certifications: Any specified in terms and conditions; OEM-authorized installation is mandatory
Terms, Conditions & Eligibility
- EMD/Security: Amount not stated in the provided data; bidders must refer to the bid document
- Delivery: Extended delivery time formula applies if quantity increases; minimum 30 days when new delivery time is invoked
- Documentation: Submit Malicious Code Certificate, OEM authorization, and service/escalation details
- Turnover: Must meet the three-year average turnover requirement with audited financials or CA certificate
- Warranty/Support: OEM-supported service terms with dedicated hotline; escalation matrix provided
- Compliance: All supply, installation, testing, commissioning, and training to be carried out by OEM-certified resources
- Risk/Liability: Adherence to copyright/IPR and secure software practices
- Misc: Purchaser reserves rights to modify quantity up to 25% during contract lifecycle
Key Specifications
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- Product/service: All in One PC (V2) for government use
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- Scope: Supply, Installation, Testing, Commissioning and operator training
-
- OEM requirement: OEM/OEM Certified resource or OEM authorized reseller for installation
-
- Service: Dedicated toll-free service line and escalation matrix
-
- Certifications/Compliance: Malicious Code Certificate confirming no embedded malware; IP rights compliance
-
- Delivery terms: Up to 25% quantity variation with adjusted delivery period
Terms & Conditions
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Option to increase/decrease quantity up to 25% at contract placement and during currency
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Delivery period adjusts based on quantity changes with a minimum 30-day extension
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OEM/OEM Certified installation requirement; trained operators and statutory clearances if applicable
Important Clauses
Payment Terms
Not specified in data; bidders should review bid document for milestones, advance, and final payment terms with statutory compliance
Delivery Schedule
Delivery timing linked to last date of original delivery order; extended duration calculated as (increased quantity/original quantity) × original delivery period
Penalties/Liquidated Damages
Not specified in data; bidders must refer to standard government LD provisions in contract terms
Bidder Eligibility
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Minimum average annual turnover as indicated in bid document (last three FYs) with audited statements
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Experience in similar hardware deployments or government procurement projects
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OEM authorization or OEM-certified reseller status for All in One PC (V2) deployment
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
5
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rayagada
Delivery Pincodes
765001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bisworanjita Biswal | 765001,CDAO Office, Opp Govt Girls High School, Rayagada | Rayagada | Odisha | 765001 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9980487.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar deployments
Audited financial statements for the last three years or CA certificate for turnover
Malicious Code Certification certificate
OEM authorization / OEM-certified reseller authorization
Technical bid documents including installation, testing and training plan
Service support contact details and escalation matrix
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for All in One PC tender in Rayagada Odisha 2026?
Bidders must submit GST, PAN, audited turnover certificates for the last three years, and experience in similar deployments. Provide OEM authorization and Malicious Code Certification. The bid requires details on supply, installation, testing, commissioning, and operator training by OEM-certified personnel. Follow the specified submission format and timelines in the bid document.
What documents are required for the All in One PC tender in Odisha?
Required documents include GST registration, PAN, three-year turnover proof (audited or CA certificate), experience certificates, OEM authorization, Malicious Code Certificate, technical bid, and service/escalation contacts. These ensure eligibility for supply, installation and training of All in One PC (V2) in Rayagada.
What are the installation and training requirements for this PC bid?
Installation must be performed by OEM-certified personnel or OEM-authorized resellers, with complete configuration and operator training. Training should cover basic use, maintenance, and troubleshooting. A detailed installation plan and training schedule must accompany the technical bid, aligned to the OEM guidelines.
What is the delivery timeline for the Rayagada PC procurement?
Delivery timelines are tied to the last date of the original delivery order. If quantity increases by up to 25%, the extended delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.
What is required for Malicious Code Certification in this tender?
Bidders must certify that the hardware and software do not contain embedded malicious code activating harmful procedures. Non-compliance constitutes breach; ensure software integrity and IP rights compliance before submission.
What are the service and escalation requirements for vendor support?
Vendor must provide a dedicated toll-free service line and a formal escalation matrix with direct contact numbers. This ensures prompt response for hardware issues, with OEM-supported service terms and post-implementation support.
What turnover and experience criteria are expected for eligibility?
Bidders must show a minimum average annual turnover over the last three years as specified in the bid document, supported by audited statements or CA certificates, and demonstrate experience in government hardware deployments similar in scope to All in One PC (V2).
How does the 25% quantity variation affect the bid submission?
Bidders should plan for possible quantity adjustments up to 25%, with contract quantities changeable during award and currency. Include scalable pricing and delivery plans to accommodate variations within the contracted rates.