Indian Army Spare Parts Tender Ambala Haryana 133001 ISO 9001 2026 - 25% Option Clause, Data Sheet, End User Certificate
Progress
Quantity
36
Categories
17
Tender Overview
Organization: Indian Army (Department of Military Affairs) seeks the supply of a broad set of automotive and mechanical spare parts at AMBALA, HARYANA. Items include spark plugs, wheel bearings, clutches, filters, brake components, sensors, glass, and related assemblies (22 total items listed in BOQ). The contract is for the supply of goods only, with no installation. The tender imposes an ISO 9001 requirement on bidders or OEMs and mandates data sheets, End User Certificates, and standard pre-bid documentation. An option clause allows quantity variation up to 25% during contract execution, at contracted rates. GST treatment will follow actuals or the quoted rate, whichever is lower. No explicit estimated value or EMD amount is disclosed in the data, but bidders must ensure compliance with the Army’s procurement norms and data verification requirements.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods for 22 items listed in the BOQ.
- Product data: Data Sheet of offered products must be uploaded and matched against specifications.
- Standards & certification: ISO 9001 certification for bidder or OEM; End User Certificate as per Buyer format when required.
- Documentation: PAN Card, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents required with bid.
- Consortium/leadership: Consortium allowed with shared responsibility; attach an undertaking.
- Quality control: Data sheet mismatch may lead to bid rejection; OEM authorizations may be required.
- Delivery scope: Goods-only procurement; no installation services described.
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity by up to 25% and extend delivery time accordingly; minimum additional delivery window is 30 days.
- Financial standing: Bidder must not be in liquidation or bankruptcy; an undertaking is required.
- GST & payments: GST treated per actuals or quoted rate; payment terms align with Army norms.
- Documents for vendor code: Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank.
- ISO 9001: Required for bidder or OEM offering the products.
- End User Certificate: Provided on Buyer’s standard format if requested.
- The terms emphasize data-sheet verification, consortium responsibility, and supplier eligibility for heavy defense procurement.
Key Specifications
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- Category: Automotive and mechanical spare parts list (22 items) including spark plugs, wheel bearings, clutch components, filters, brake pads, sensors, glass, and assemblies
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- Standards: ISO 9001 certification for bidder or OEM; data sheet alignment with item specifications
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- Documentation: PAN card, GSTIN, cancelled cheque, EFT mandate; Data Sheet verification mandatory
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- Delivery: Goods-only supply; installation not included; quantity flexibility of up to 25%
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- Quality control: Data sheet mismatch triggers rejection; OEM authorizations recommended
Terms & Conditions
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Option clause allows +/- 25% quantity variation during contract and extension of delivery time with a minimum 30 days.
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GST will be reimbursed at actuals or quoted rate, whichever is lower; bidder bears GST implications.
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ISO 9001 certification required for bidder or OEM; Data Sheet validation and End User Certificate where applicable.
Important Clauses
Payment Terms
GST treatment at actuals or lower quoted rate; no fixed advance/milestone terms stated; follow standard Army procurement practice.
Delivery Schedule
Delivery period aligns with quantity variation; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days.
Penalties/Liquidated Damages
Not explicitly defined in data; standard EMD/Performance penalties typically apply per Army terms.
Bidder Eligibility
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Must hold ISO 9001 certification (bidder or OEM)
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Must have PAN Card and GSTIN with compliant documentation
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Valid data sheet for offered products and End User Certificate when required
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Spark Plug , Wheel Bearing Rear , Clutch Release Bearing , Joint Assy Universal , Fuel Filter , Oil Filter , Brake Pad , Crank Sensor , Ball Bearing , Clutch Master Cyl Assy , Clutch Plate New Model , Cover Assy , Clutch Bearing with Sleeve , Wheel Stud , Air Filter , Side Window Glass , Indicator Assy , Kit Pad Assy Front , Assy Oil Filter , Assy Kit Lined Shoe Rear
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ambala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ambala | Ambala | - | - | 4 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9635305.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
Spark Plug
Spark Plug
Wheel Bearing Rear
Wheel Bearing Rear
Clutch Release Bearing
Clutch Release Bearing
Joint Assy Universal
Joint Assy Universal
Fuel Filter
Fuel Filter
Oil Filter
Oil Filter
Brake Pad
Brake Pad
Crank Sensor
Crank Sensor
Ball Bearing
Ball Bearing
Clutch Master Cyl Assy
Clutch Master Cyl Assy
Clutch Plate New Model
Clutch Plate New Model
Cover Assy
Cover Assy
Clutch Bearing with Sleeve
Clutch Bearing with Sleeve
Fuel Filter
Fuel Filter
Oil Filter
Oil Filter
Wheel Stud
Wheel Stud
Air Filter
Air Filter
Side Window Glass
Side Window Glass
Indicator Assy
Indicator Assy
Kit Pad Assy Front
Kit Pad Assy Front
Assy Oil Filter
Assy Oil Filter
Assy Kit Lined Shoe Rear
Assy Kit Lined Shoe Rear
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Spark Plug | Spark Plug | 4 | pieces | oictss104 | 15 | |
| 2 | Wheel Bearing Rear | Wheel Bearing Rear | 2 | pieces | oictss104 | 15 | |
| 3 | Clutch Release Bearing | Clutch Release Bearing | 1 | pieces | oictss104 | 15 | |
| 4 | Joint Assy Universal | Joint Assy Universal | 1 | pieces | oictss104 | 15 | |
| 5 | Fuel Filter | Fuel Filter | 1 | pieces | oictss104 | 15 | |
| 6 | Oil Filter | Oil Filter | 1 | pieces | oictss104 | 15 | |
| 7 | Brake Pad | Brake Pad | 2 | pieces | oictss104 | 15 | |
| 8 | Crank Sensor | Crank Sensor | 1 | pieces | oictss104 | 15 | |
| 9 | Ball Bearing | Ball Bearing | 2 | pieces | oictss104 | 15 | |
| 10 | Clutch Master Cyl Assy | Clutch Master Cyl Assy | 1 | pieces | oictss104 | 15 | |
| 11 | Clutch Plate New Model | Clutch Plate New Model | 1 | pieces | oictss104 | 15 | |
| 12 | Cover Assy | Cover Assy | 1 | pieces | oictss104 | 15 | |
| 13 | Clutch Bearing with Sleeve | Clutch Bearing with Sleeve | 1 | pieces | oictss104 | 15 | |
| 14 | Fuel Filter | Fuel Filter | 2 | pieces | oictss104 | 15 | |
| 15 | Oil Filter | Oil Filter | 1 | pieces | oictss104 | 15 | |
| 16 | Wheel Stud | Wheel Stud | 8 | pieces | oictss104 | 15 | |
| 17 | Air Filter | Air Filter | 1 | pieces | oictss104 | 15 | |
| 18 | Side Window Glass | Side Window Glass | 1 | pieces | oictss104 | 15 | |
| 19 | Indicator Assy | Indicator Assy | 1 | pieces | oictss104 | 15 | |
| 20 | Kit Pad Assy Front | Kit Pad Assy Front | 1 | pieces | oictss104 | 15 | |
| 21 | Assy Oil Filter | Assy Oil Filter | 1 | pieces | oictss104 | 15 | |
| 22 | Assy Kit Lined Shoe Rear | Assy Kit Lined Shoe Rear | 1 | pieces | oictss104 | 15 |
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered product(s)
ISO 9001 certificate ( bidder or OEM )
End User Certificate (if requested by Buyer)
OEM authorization letters (if applicable)
Bidder undertaking of non-liquidity/financial solvency
GST compliance statement (as per applicable rules)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the Indian Army spare parts tender in Ambala?
To bid for the Ambala spare parts tender, bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the Data Sheet for all offered items. Ensure ISO 9001 certification is valid for you or the OEM, attach OEM authorizations if applicable, and provide End User Certificate as required. Follow the option clause and delivery terms in the ATC.
What documents are required for bidder code creation in this tender?
For bidder code creation, upload PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. These documents authenticate financial and banking details, enabling smooth vendor registration and subsequent payment processing under Army procurement norms.
What is the significance of ISO 9001 in this Ambala tender?
ISO 9001 certification confirms quality management for the bidder or OEM supplying the 22 listed spare parts. It supports data sheet verification and reduces rejection risk due to non-conforming specifications. Ensure your ISO certificate is current and scope-matched to the products offered.
How does the 25% quantity option affect delivery in this tender?
The option clause allows a 25% increase or decrease in order quantity at contracted rates. Delivery time extends proportionally, calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Plan inventory and logistics accordingly.
What are the key product categories covered in this Indian Army tender?
The tender covers 22 spare parts and assemblies including spark plugs, rear wheel bearings, clutch components, fuel and oil filters, brake pads, crank sensors, ball bearings, clutch master cylinders, window glass, kit pads, and air filters. Data Sheet alignment is mandatory for all items.
When is GST applied and how is it reimbursed in this tender?
GST treatment follows actual rates or quoted rates, whichever is lower. Bidders must account for GST in pricing; the buyer reimburses GST based on real rates, up to the quoted limit, ensuring compliance with applicable tax rules.
What if there is a data sheet mismatch in the bid submission?
A data sheet mismatch can lead to outright bid rejection. Ensure the Data Sheet exactly matches product specifications offered, including part numbers, dimensions, and performance data. Upload the Data Sheet with the bid and verify against the BOQ items.
What is required to prove bidder eligibility for this procurement?
Eligibility requires ISO 9001 certification, valid PAN and GSTIN, data sheets for each item, End User Certificate if requested, and bank-certified EFT mandate. Consortium arrangements must include an undertaking assigning equal responsibility among members.
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Documents 4
GeM-Bidding-9635305.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS