Bid Publish Date
10-Mar-2026, 5:36 pm
Bid End Date
25-Mar-2026, 6:00 pm
EMD
₹7,000
Value
₹5,53,194
Location
Progress
Quantity
237
Bid Type
Single Packet Bid
South Eastern Coalfields Limited (Coal India Limited) invites bids for the monthly hire of Air Conditioners and Desert Coolers in SURGUJA, CHHATTISGARH (497001). The scope covers both Desert cooler and Window cooler options with options for steel and plastic body models. The estimated contract value is ₹553,194, with an EMD of ₹7,000. Bidders must comply with the NIT and GCC terms; no BOQ items are listed, indicating a service-based rental procurement rather than supply. This tender profile aligns with ongoing equipment comfort needs for mining operations and onsite facilities, requiring reliable climate-control units on a monthly basis.
Product/service: Monthly hire of Air Conditioners and Desert Coolers (both window and desert types) in SURGUJA, CHHATTISGARH
Quantities: Not listed; rely on NIT/GCC terms and annual/monthly demand forecasts
EMD / Value: EMD ₹7,000; Estimated contract value ₹553,194
Experience: Prior rental/hire of HVAC equipment preferred; details to be per NIT
Standards/Quality: No explicit standards listed; ensure compliance with general safety/operational norms per GCC
EMD of ₹7,000 required with bid submission
Monthly hire model for ACs and desert coolers (window type and desert cooler)
Compliance with NIT and GCC terms; no BOQ items listed
Payment terms to be defined in NIT/GCC; bidders should plan for typical government payment cycles post-approval
Delivery/installation schedule to be specified in NIT; ensure timely deployment for monthly contract cycles
LD/penalty framework to be detailed in NIT/GCC; bidders should anticipate performance-based penalties
Eligibility to participate requires adherence to NIT and GCC provisions
Demonstrated capacity for monthly HVAC rental contracts (ACs/desert coolers)
Financial capacity to manage ₹553,194 estimated contract value and ₹7,000 EMD
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Air Conditioners and Desert Coolers - Monthly Based - Desert cooler and WIndow Cooler; Both Steel and Plastic Body Cooler
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Main Document
ATC
SCOPE_OF_WORK
GEM_GENERAL_TERMS_AND_CONDITIONS
South Eastern Coalfields Limited
Raigarh, CHHATTISGARH
South Eastern Coalfields Limited
Raigarh, CHHATTISGARH
South Eastern Coalfields Limited
Raigarh, CHHATTISGARH
South Eastern Coalfields Limited
KORBA, CHHATTISGARH
South Eastern Coalfields Limited
Raigarh, CHHATTISGARH
Tender Results
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GST Registration Certificate
PAN Card
Experience certificates for similar HVAC rental contracts
Financial statements / turnover evidence
EMD submission receipt (₹7,000)
Technical bid proposal demonstrating capability to provide monthly AC and desert cooler rental
OEM authorizations or manufacturer certifications if required by NIT/GCC
Any prior contract performance certificates or project references
Extended Deadline
25-Mar-2026, 6:00 pm
Opening Date
25-Mar-2026, 6:30 pm
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | MAHAMAYA REFRIGIRATION( MSE Social Category:General ) Under PMA | Item Categories : Hiring of Air Conditioners and Desert Coolers - Monthly Based - Desert cooler and WIndow Cooler; Bo | |
| L2 | SHRINGAR SADAN Under PMA | Item Categories : Hiring of Air Conditioners and Desert Coolers - Monthly Based - Desert cooler and WIndow Cooler; Bo |
Key insights about CHHATTISGARH tender market
Bidders must submit GST registration, PAN, experience certificates for similar HVAC rentals, financial statements, and EMD of ₹7,000. The tender follows NIT and GCC; provide technical bid detailing capability to supply monthly ACs and desert coolers, plus OEM authorizations if required, and ensure compliance with local procurement rules.
Required documents include GST certificate, PAN card, past rental contracts for HVAC equipment, financial statements, EMD receipt, technical bid, and OEM authorizations. These documents support eligibility, financial stability, and technical capability for monthly hire of window AC and desert cooler units.
Key specs indicate monthly hire of desert coolers and window ACs with steel or plastic bodies. While explicit performance metrics aren’t listed, bidders should demonstrate operational reliability, basic safety compliance, and delivery readiness in the Surguja region under NIT/GCC terms.
EMD amount is ₹7,000 and must be submitted with the bid as per tender terms. Ensure the EMD payment method aligns with the NIT/GCC guidelines and attach the EMD receipt to the technical bid package.
Payment terms are defined in the NIT/GCC; typical government practice is post-delivery payment within 30–45 days after acceptance. Bidders should anticipate verification of delivered units and compliance checks before release of funds.
Demonstrate eligibility by providing prior HVAC rental experience, financial stability (turnover evidence), GST and PAN, and OEM authorizations if required. Ensure the bid aligns with NIT and GCC rules and includes a robust monthly hire proposal with unit specifications.
The tender references NIT and GCC compliance; explicit ISI/ISO certifications aren’t listed. Bidders should emphasize basic safety compliance and maintenance readiness, with any OEM certifications or manufacturer approvals included in the technical bid.
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Main Document
ATC
SCOPE_OF_WORK
GEM_GENERAL_TERMS_AND_CONDITIONS