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Hindustan Petroleum Corporation Ltd SITC Mechanical Seal & Gasket Tender 2025 India

Bid Publish Date

04-Nov-2025, 10:16 pm

Bid End Date

15-Nov-2025, 9:00 am

Value

₹18,48,659

Location

JHAJJAR , HARYANA

Progress

Issue04-Nov-2025, 10:16 pm
Technical11-Jul-2025, 11:45 am
Financial
Award31-Jan-2026, 4:12 am
Explore all 4 tabs to view complete tender details

Quantity

22

Bid Type

Two Packet Bid

Categories 44

SIMPLEX PUMPS DREDGE PUMPS RUBBER GASKET SERVICES GEARBOX OVERHAULING ELECTRO MECHANICAL MAINTENANCE PUMP SPARE PARTS CENTRIFUGAL PUMP VIBRATION SENSOR SPLIT CASING PUMP CENTRIFUGE BRUSHES DIAGNOSTIC TOOL FIXING ALIGNMENT AXIAL SPLIT PUMPS AMC OF AC PLANT SHEAR PUMPS VIBROMETERS SANITARY PUMPS MACHINE ROTARY CAM PUMPS GASKETS AND SEALS PLUNGER PUMPS ROTARY LOBE PUMPS PUMPS BALANCING MACHINE HIGH PRESSURE PUMP OVERHAULING OF MECHANICAL SLUDGE PUMPS MECHANICAL OVERHAULING OIL PUMP SEALING RING TURBINE BLOWER DISPLACEMENT PUMP FILTER RETAINERS VIBRATION TESTERS POSITIVE DISPLACEMENT PUMPS MECHANICAL BALANCE VIBRATION ANALYZER SLURRY PUMP TURBINE PUMPS STEAM PUMPS FAULT ANALYSIS SLIDING VANE PUMPS TURBO COMPRESSORS

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. The procurement covers SITC of mechanical seals for multiple pump capacities (1200-2800 lpm: 10 nos; 3600-4800 lpm: 8 nos; 7783 lpm: 1 nos), vibration analysis and alignment for pumps, and supply of 316 SS metallic gaskets in various sizes (3/4", 1", 2", 3", 4", 6", 8", 10", 12", 14", 16", 18", 20", 24") along with nut-bolt kits (12x70: 500 nos; 16x110: 500 nos; 18x110: 500 nos). Estimated contract value: ₹18,48,658.80. Location details are not specified; tender appears under government procurement for SITC services and spares.

  • Product scope includes mechanical seals, pump maintenance services, and gaskets in 316 stainless steel.
  • Unique aspects involve vibration analysis and precise pump alignment along with bulk gasket and hardware supply.
  • Key differentiator is mixed scope: service (SITC and alignment) plus substantial spares supply for a single contract.

Technical Specifications & Requirements

  • No explicit technical specifications published in the tender data. Items referenced include: mechanical seals for pumps across multiple flow ranges, vibration analysis and alignment services, and GSKT, METALIC gaskets in 316 SS across sizes from 3/4" to 24", plus nut-bolt sets (12x70, 16x110, 18x110) and Champion Gasket (200 KGs).
  • The absence of BOQ items implies the bidder must interpret standard pump SITC and gasket practice, potentially requiring supplier certifications for 316 SS components and mechanical seals.
  • Estimated value given as ₹18,48,658.80; EMD not disclosed in available data.
  • Delivery/installation specifics not provided; bidders should seek clarification on site requirements, testing, and warranty expectations.

Terms, Conditions & Eligibility

  • EMD amount not specified in the data; bidders should verify exact security deposit requirements during bid submission.
  • Generic quantity adjustment clause permits up to 25% increase/decrease at contract issue and post-issue; revised quantities are binding.
  • No explicit payment terms or warranty details provided; bidders must confirm payment schedule and post-installation support terms in the final contract.
  • Documentation and eligibility requirements to be confirmed; typical bids require GST, PAN, experience certificates, financial statements, OEM authorization; verify with procurement portal.
  • Ensure compliance with any organization-specific safety and quality standards for mechanical seals and 316 SS gaskets.

Key Specifications

  • Mechanical seals for pumps: SITC scope across 1200-2800 lpm (10 nos), 3600-4800 lpm (8 nos), 7783 lpm (1 nos)

  • Vibration analysis and pump alignment services (1 L.S.)

  • Gasket supply: 3/4", 1", 2", 3", 4", 6", 8", 10", 12", 14", 16", 18", 20", 24" 316 SS METALIC

  • Nut-bolt kits: 12x70 (500 nos), 16x110 (500 nos), 18x110 (500 nos)

  • Champion Gasket supply: 200 KGs

  • Estimated contract value: ₹18,48,658.80

  • No BOQ items published; implement standard SITC and gasket procurement practices

Terms & Conditions

  • 25% quantity/duration adjustment allowed at issue and post-issue

  • EMD amount not disclosed; verify with HPCL terms

  • Delivery/installation timeline not specified; seek clarification

  • GST, PAN, experience, financials, OEM authorizations required

Important Clauses

Payment Terms

Details not provided; bidders must confirm payment schedule and milestones with HPCL.

Delivery Schedule

No explicit timeline published; clarification requested for SITC, alignment, and spares delivery.

Penalties/Liquidated Damages

No LD information published; bidders should verify LD and performance bond terms during bid submission.

Bidder Eligibility

  • Experience in SITC of mechanical seals and pump alignment

  • Valid GST registration and PAN

  • Financial stability demonstrated by recent financial statements

  • OEM authorization for supplied gaskets and seals

  • Compliance with 316 SS material standards

Documents 7

GeM-Bidding-8549882.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for SITC of mechanical seals and pump alignment

4

Financial statements

5

EMD/Security deposit proof (if required by HPCL)

6

Technical bid documents for SITC of mechanical seals

7

OEM authorizations for mechanical seals and gaskets

8

Quality/certification documents (if any) relevant to 316 SS components

Technical Results

S.No Seller Date Status
1ALL HYDRAULIC SERVICES   Under PMA07-11-2025 11:45:57Disqualified
2D.K ENGINEERING WORKS   Under PMA12-11-2025 16:11:32Qualified
3SHARMA ELECTRICAL & ENGINEERING WORKS   Under PMA15-11-2025 07:40:25Disqualified
4VIJAY MECHANICAL WORKS   Under PMA15-11-2025 08:44:14Disqualified

Financial Results

Rank Seller Price Item
L1D.K ENGINEERING WORKS( MSE Social Category:General )    Under PMA₹15,22,157Item Categories : Custom Bid for Services - SITC of Mechanical seal for below Pumps (1200-2800 lpm)- 10 NOS.,Custom B

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about HARYANA tender market

What documents are required for HPCL SITC tender in India 2025?

Bidders must submit GST certificate, PAN card, experience certificates for SITC of mechanical seals, financial statements, OEM authorizations, technical bid documents, and EMD proof if required. Ensure all documents reflect current compliance and printed in the same bid package to avoid rejection.

How to bid on HPCL mechanical seal and gasket procurement tender 2025?

Register on the procurement portal, obtain bidder credentials, upload the technical bid with OEM approvals for seals and gaskets, attach financials and EMD proof if applicable, and submit within the stated deadline after confirming item list including 3/4" to 24" gaskets.

What are the required standards for 316 SS gaskets in HPCL tender?

bidders must ensure 316 stainless steel gaskets meet CMIS/IS standards as defined by HPCL procurement; provide material test reports, corrosion resistance, and dimensional conformity for sizes 3/4" to 24" and 316 SS composition documentation.

What is the estimated value and payment terms for HPCL SITC bid?

Estimated contract value is ₹18,48,658.80; payment terms are to be clarified in the final contract; bidders should negotiate milestones and ensure compliance with HPCL payment cycles, including documentation for invoicing post-delivery and testing.

When is delivery expected for HPCL mechanical seal SITC services?

Delivery schedule is not published; bidders should request a delivery timeline for pump seals, alignment services, and gasket supply, including installation and commissioning windows, and confirm site access conditions with HPCL procurement.

What is the qualification for vibration analysis and pump alignment in HPCL tender?

Qualification requires proven experience in performing vibration analysis and mechanical alignment for pumps; provide case studies, instrument calibration details, and safety compliance records to demonstrate capability.

Are OEM authorizations mandatory for HPCL gasket supply?

Yes, OEM authorization for supplied seals and gaskets is typically mandatory; bidders must attach current OEM letters, product datasheets, and certification papers proving authenticity and compatibility with HPCL equipment.

What is the quantity adjustment clause in HPCL terms?

The buyer may adjust quantities up to 25% at contract issue and again up to 25% post-issuance; bidders should plan for flexible production and ensure supply chain readiness to handle revisions.