North Eastern Railway Convection Heaters Tender Varansi Uttar Pradesh 2025 ISI/OEM Authorization

Tender Overview

The procurement is issued by the North Eastern Railway under the Indian Railways framework for the supply of Convection Heaters – Room Heater, Blower (Q3) in VARANASI, UTTAR PRADESH. The bid scope is limited to the supply of goods with an emphasis on OEM authorization and supplier credentials. A key differentiator is the eligibility requirement mandating an OEM authorization letter, preferably brand-specific, and a track record of supplying similar items to government bodies. A mandatory quantity-flexibility clause allows the purchaser to adjust up to 25% of bid quantity during and after contract execution, with delivery timelines linked to the original and extended delivery periods. The process includes post-receipt inspection at the consignee site, or pre-dispatch inspection if selected. This tender emphasizes compliance and traceability through formal authorization and documented past performance.

Technical Specifications & Requirements

• Product category: Convection Heaters – Room Heater, Blower; no formal technical specs published in the data.
• Eligibility drivers: OEM authorization letter (prefer tender-specific); proof of quoting brand with validity period clearly stated.
• Experience criterion: bidder or OEM must have supplied same/similar products for 20% of bid quantity in at least one of the last three financial years to a Central/State Govt. organization or PSU; supporting CRAC/ICs/R. notes acceptable as evidence.
• Inspection regime: Post Receipt Inspection at consignee site or Pre-dispatch Inspection at Seller Premises if ATC selects it.
• Quantity/option: option to increase quantity up to 25% during contract currency; time extension formula applies; minimum 30 days if needed.
• Delivery terms: delivery period tied to last date of the original delivery order with potential extension; the calculation must follow the extended period rules.
• Trading/participation mode: preferably manufacturers; traders/agents must submit OEM authorization with brand specificity; offers without brand-specific authorization risk rejection.
• Documentation focus: ensure submission of all required orders/contracts proving previous quantities and approvals from government clients.

Terms, Conditions & Eligibility

• EMD: not specified in data; bidders should anticipate standard government EMD processes and prepare accordingly.
• Scope of supply: Bid price must include all cost components for the supply of goods; no additional components assumed.
• Inspection: Pre-dispatch or Post-receipt inspection as designated by buyer; inspection agency TBD.
• Authorization: bids must include OEM authorization letters; general authorizations are insufficient; tender-specific authorizations preferred.
• Experience: minimum demonstrated supply of same/similar products for 20% of bid quantity in one of the last three financial years to government bodies; provide CRAC/ICs/R. notes as evidence.
• Compliance: bidders must adhere to option clause, delivery calculations, and extension mechanics; non-compliance may lead to bid rejection.
• Warranty/AMC: not specified in data; bidders should verify warranty/after-sales terms in the ATC and tender document.