Directorate Of Land Records And Surveys Dashboard Camera (V2) Tender West Bengal 2025
Bid Publish Date
26-Dec-2025, 5:07 pm
Bid End Date
10-Jan-2026, 5:00 pm
Location
Progress
Key Highlights
- • Delivery quantity flexibility up to 25% during contract and extended delivery period
- • End-to-end Data Sheet alignment required; mismatch may lead to bid rejection
- • GST reimbursement per actuals or applicable rate with cap on quoted GST %
- • Consortium allowed with shared responsibility among members
- • On-site installation, commissioning, testing, and training may be included
- • Office of ADM and DL&LRO, Purba Burdwan, West Bengal as final delivery/installation site
- • Warranty and test reports to be provided; product must support non-obsolescence for 1 year residual life
- • Data Sheet and OEM authorization may be required for bid submission
Tender Overview
Directorate Of Land Records And Surveys (West Bengal) seeks offers for a Dashboard Camera (V2) system to be installed at the Office of ADM and DL&LRO, Purba Burdwan, West Bengal. The procurement covers a complete dashboard camera solution with multiple units, accessories, and a warranty. Estimated value and quantity are not disclosed, but the tender involves delivery, installation, and potential extended quantities under an option clause. Key differentiators include compliance with end-to-end data sheet verification and non-obsolescence requirements, with delivery aligned to the original delivery schedule and potential 25% quantity variations. This tender emphasizes field-ready recording equipment with mobility for a district-level administration office. The buyer’s terms require data-sheet alignment and an undertaking on financial standing. The procurement is positioned as a government dashboard camera supply contract in West Bengal, with emphasis on test reports and installation. The tender’s context centers on safeguarding road/land-revenue operations through reliable recording devices.
Technical Specifications & Requirements
- Product category: Dashboard Camera (V2) with multiple cameras
- Key specs requested: Storage temperature, display type, SD Card included, recording format, video segmentation time, weight, battery, memory capacity (GB), recording mode, connection port, number of cameras, accessories, display size, features, operating temperature, power consumption, USB function, dimensions (height, width, length), warranty, and test reports availability
- Mandatory data considerations: Data Sheet alignment with product offered, end-user certificate if requested, and installation/commissioning scope
- Documentation must reflect: Type of test reports and status of availability
- Delivery & installation: At Office of ADM and DL&LRO, Purba Burdwan, Rajbari, B.C. Road, Burdwan, West Bengal
- Compliance expectations: Non-obsolescence (minimum 1-year market life post-bid) and GST as applicable
Terms, Conditions & Eligibility
- EMD/financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking is required
- Delivery flexibility: Quantities may vary up to 25% of bid quantity during contract; extension rules apply
- GST: GST payable by bidder; reimbursement per actual or applicable rate with a cap on quoted GST
- Consortium: Allowed with one leader; all members share full execution responsibility
- Data Sheet: Required to be uploaded with bid for verification
- End User Certificate: If requested, provided in purchaser’s standard format
- Installation & testing: Includes potential on-site installation, commissioning, and training per scope
Key Specifications
-
Dashboard Camera (V2) with multiple cameras
-
SD Card included; Manufacturer-supplied with warranty
-
Video recording format and segmentation time clearly specified
-
Storage temperature, operating temperature, battery details
-
Memory capacity in GB, display size, display type
Terms & Conditions
-
Delivery quantity may vary by up to 25% with extended delivery time under option clause
-
Bidder must upload Data Sheet; non-alignment can cause rejection
-
GST payable by bidder; reimbursement as per actuals or applicable rate
-
Consortium allowed with shared responsibility; lead member identified
-
Installation, commissioning, and training may be part of scope
-
End User Certificate provided in purchaser’s format if requested
Important Clauses
Payment Terms
GST, EMD, and payment terms to be as per buyer terms; reimbursement at actuals or applicable rate
Delivery Schedule
Delivery aligned to original delivery order; extended time calculated with formula; minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; penalties may apply per standard procurement terms if delays occur
Bidder Eligibility
-
Not under liquidation or bankruptcy
-
Experience in dashboard camera deployments or related security equipment
-
Financially sound with audited statements and GST compliance
Tender Data
Bid Details
Quantity
30
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
6
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Dashboard Camera (V2) (Q2)
Authority Records
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Documents 4
GeM-Bidding-8765105.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
10-Jan-2026, 11:30 am
Opening Date
10-Jan-2026, 12:00 pm
Required Documents
GST registration certificate
PAN card
Experience certificates for dash-cam deployments
Financial statements and/ or solvency certificate
EMD/Security deposit details (as applicable)
Technical bid documents including Data Sheet of the offered dashboard camera
OEM authorization or partnership agreement (if consortium)
End User Certificate (if applicable per buyer format)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Technical Specification | Storage Temperature | 70.0 |
| Technical Specification | Display Type | LCD |
| Technical Specification | SD Card included | Yes, No |
| Technical Specification | Recording Format | Continuous loop Recording |
| Technical Specification | Video segmentation time | 3.0 |
| Technical Specification | Weight | 179.0 |
| Technical Specification | Battery | Polymer Li-ion battery |
| Technical Specification | Memory capacity (GB) | 128 |
| Technical Specification | Recording mode | 1080FHD 19201080,30 frame/sec, 720P 1280720,30 frame/sec |
| Technical Specification | Connection Port | USB2.0 |
| Technical Specification | Number of Camera | 1, 2 |
| Technical Specification | Accessories | Device, Bracket, USB Cable, Car Charger, Manual, Warranty Card, Cleaner |
| Technical Specification | Display Size | 4.0 |
| Technical Specification | Features | G-sensor, Mic, Low light sensor for night recording, Parking monitoring, Motion detect recording function, Cycle recording and section recording |
| Technical Specification | Operating Temperature | 60.0 |
| Technical Specification | Power Consumption | 12.0 |
| Technical Specification | USB Function | Memory Card |
| Dimensions | Height | 52.0 |
| Dimensions | Width | 22.5 |
| Dimensions | Length | 110.0 |
| Warranty of the product | Warranty | 2.0 |
| Test Reports | Availability of test report | Yes |
| Test Reports | Type of test report | BIS / BIS - Registered / BIS - Empanelled Lab |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for dashboard camera tender in West Bengal 2025?
Bidders must submit Data Sheet of offered dashboard camera, GST registration, PAN, experience certificates, financial statements, and EMD details. The consortium option is allowed with a lead partner; installation and testing may be required at Purba Burdwan, with delivery aligned to the original schedule.
What documents are required for dashboard camera bid in West Bengal?
Required documents include GST certificate, PAN card, company financials, experience certificates for security equipment, OEM authorization, Data Sheet matching the offered product, and any End User Certificate in the purchaser’s format if requested; ensure data-sheet alignment.
What are the key technical specs for the dashboard camera tender?
Key specs include SD Card included, recording format, video segmentation time, memory capacity in GB, display size and type, battery, operating and storage temperatures, power consumption, USB function, dimensions, number of cameras, and warranty; ensure all are ISI or ISO compliant as specified by the buyer.
When is delivery expected for the dashboard camera contract?
Delivery terms allow up to 25% quantity variation with an option for extended delivery period; the calculation uses (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; delivery starts after the original delivery order date.
What is the EMD requirement for this tender in West Bengal?
An EMD amount or security deposit is required as per tender terms; check GST and financial compliance; no specific numeric value is provided in the data; ensure EMD submission with bid documents.
Are installation and testing included in the dashboard camera bid?
Yes, installation, commissioning, testing, and training may be included as part of the scope; the bidder should confirm the exact scope in the Data Sheet and ensure delivery site is Purba Burdwan, West Bengal.
What is required for data sheet verification in this tender?
The Data Sheet of the offered dashboard camera must be uploaded and matched with technical parameters; any unexplained mismatch can lead to bid rejection; provide OEM specifications and warranty terms clearly.
What are GST terms for this West Bengal dashboard camera tender?
GST is payable by the bidder and reimbursed at actuals or applicable rate, with a cap on the quoted GST; ensure compliance and provide GST details in bid submission.