Smart Map Size 8 Fit x 8 Fit with Map Folder
Indian Army
EAST SIKKIM, SIKKIM
Posted:
25 July 2025
Closed:
5 August 2025
GEM
GEM
Indian Army MAP FOLDER Tender Sonitpur Assam 2026 - Detailed Design Drawings Approval, 25% Option Clause, GST Terms
Progress
Issue05-Jun-2026, 7:42 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Detailed Design Drawings approval within 7 days of award with a 5-day modification list turnaround
- • Delivery/address requirement at 11 PARA (SF), New Missamari, Sonitpur, Assam 784506
- • Up to 25% quantity variation allowed at contracted rates (option clause) during and after award
- • GST reimbursement per actuals or applicable rate, whichever is lower, subject to quoted GST
- • Mandatory vendor code creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate
- • Data Sheet of offered products to be uploaded along with BOQ information
- • Bidder must avoid obsolescence with at least 3 years residual market life
- • No explicit BOQ items published; focus on approved drawings and data sheets
- • No tender ID or dates to be mentioned in communications; location-based procurement activity
Tender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for a MAP FOLDER procurement in Sonitpur, Assam (PIN 784001). The contract requires submission of a Detailed Design Drawings within 7 days of award, with the buyer returning a modification list within 5 days. The supplier must deliver at the specified address: 11 PARA (SF), NEW MISSAMARI, DIST- SONITPUR, ASSAM, PIN-784506. An option clause allows up to 25% variation in quantity at contracted rates, with delivery time recalculated but respecting a minimum of 30 days. A data sheet must accompany the bid and the GST mechanism is to be applied per actuals. Delivery and installation (if applicable) occur at the designated site, with drawings providing the basis for fabrication.
Technical Specifications & Requirements
- No explicit product specifications are published; bidders must rely on the buyer-approved Drawing and BOQ data sheets.
- Drawing approval cycle: submission within 7 days of award; list of modifications provided within 5 days.
- Delivery address: 11 PARA (SF), New Missamari, Sonitpur, Assam 784506.
- Documentation: upload Data Sheet and submit with BOQ; mandatory PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation.
- Life-cycle considerations: bidders should avoid obsolescence, ensuring at least 3 years residual market life post-quotation.
Terms, Conditions & Eligibility
- Quantity may be increased/decreased by up to 25% during contract and during the currency.
- The bidder must not be in liquidation or similar proceedings; an undertaking is required.
- GST will be reimbursed at actuals or capped by quoted GST rate.
- Required submissions: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; data sheet and OEM/technical documentation as applicable.
- Actual EMD amount and estimated contract value are not disclosed; vendors must rely on standard government tender norms and GST compliance.
Key Specifications
-
Delivery address: 11 PARA (SF), NEW MISSAMARI, DIST- SONITPUR, ASSAM, PIN-784506
-
Option clause: quantity variation up to 25% with proportional delivery time adjustment
-
Approval timeline: Detailed Design Drawings due within 7 days; modification list within 5 days
-
Data Sheet and BOQ must be uploaded with bid submission
-
GST terms: reimbursement per actuals or as per applicable rate (lower of two), within quoted GST
Terms & Conditions
-
Option Clause allowing 25% quantity change at contracted rates with delivery-time recalculation
-
Mandatory manufacturing/design approvals: Detailed Drawings and modification list timelines
-
Specific site delivery/installation address in Assam; failure to approve drawings extends delivery period without LD
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable rate (whichever is lower) and per quoted GST; no LD for drawing approval delays
Delivery Schedule
Delivery to be aligned with approved drawings; option quantity adjustments may extend delivery period with minimum 30 days background
Penalties/Liquidated Damages
LD details not specified; delays tied to drawing approvals can shift delivery without LD penalties
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Not declared end-of-life by OEM within last 3 years of residual market life
-
GST compliant with valid GSTIN and bank EFT mandate for vendor code
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MAP FOLDER
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9429454.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate duly certified by Bank
5
Data Sheet of the product(s) offered
6
OEM authorizations (if applicable)
7
Bidder undertaking on financial standing (no liquidation/court receivership)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid in Indian Army MAP FOLDER tender in Sonitpur Assam 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation, along with Data Sheet and BOQ. Ensure Detailed Design Drawings are prepared and submitted within 7 days of award, with a 5-day modification turnaround. Adhere to the 25% quantity option clause and GST guidelines.
What documents are required for Indian Army procurement in Assam?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet of offered products, and OEM authorizations if applicable. An undertaking on financial standing is needed to confirm non-liquidation status and solvency prior to bid submission.
What are the delivery terms for the Assam MAP FOLDER tender?
Delivery must follow approved Detailed Design Drawings; the address is 11 PARA (SF), New Missamari, Sonitpur, Assam 784506. If drawings are delayed, the period can be refixed without LD, but the option clause may adjust delivery timelines with a minimum 30-day extension.
How does the 25% quantity option clause work in this tender?
The purchaser may increase or decrease the ordered quantity up to 25% at contracted rates. Any extension during the currency of the contract uses the same rates, with the additional time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
What are the GST terms for this Indian Army tender in Assam?
GST will be reimbursed based on actuals or the applicable rate, whichever is lower, capped to the quoted GST percentage. Bidders must determine GST applicability and include it in the bid; vendor must ensure GST compliance at submission.
What is required for vendor code creation in this bid in Assam?
Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by the Bank. Include Data Sheet for the offered product and ensure your bank details align with the EFT mandate for timely supplier registration.
What happens if Detailed Design Drawings approval is delayed?
If the buyer delays approval, the delivery period may be refixed for the delay without LD penalties. The supplier should promptly respond with modifications within 5 days of drawing review to minimize impact.
Are there any obsolescence requirements for submitted products?
Yes, bidders must offer products with a minimum of 3 years residual market life and should avoid items declared end-of-life by the OEM within that period to ensure continued support and parts availability.
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Documents 4
GeM-Bidding-9429454.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS