GEM

Press Council Of India Audio Conferencing System Annual Maintenance Tender 2025 India - Beyerdynamics Ahuja OEM Authorized Service Provider

Bid Publish Date

20-Nov-2025, 11:34 am

Bid End Date

01-Dec-2025, 12:00 pm

Bid Opening Date

01-Dec-2025, 12:30 pm

Location

SOUTH DELHI , DELHI

Progress

Issue20-Nov-2025, 11:34 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

AMPLIFIERS AUDIO CONFERENCING SYSTEM WATER LEVEL RECORDER AUDIO CONFERENCE

Tender Overview

The Press Council Of India (PCI), operating under the Ministry Of Information And Broadcasting, seeks Annual Maintenance Service for Audio Conferencing System equipment including Audio Distribution Amplifiers from OEM Authorized Service Providers for brands such as Beyerdynamics and Ahuja. The scope centers on ongoing maintenance rather than new installation, with no BOQ items listed and no explicit quantity or estimated value disclosed. The tender emphasizes supplier flexibility via a 25% adjustment window for contract quantity or duration and a new “excess settlement” option to permit additional charges up to a defined percentage on the item-level total value. This indicates a service-led contract with performance and invoicing considerations rather than outright supply only. PCI procurement context: government-quality AMS for audio conferencing infrastructure at scale.

Technical Specifications & Requirements

  • Service type: Annual Maintenance Service (AMS) for audio conferencing system components, including audio distribution amplifiers.
  • Brand scope: Beyerdynamics, Ahuja; OEM Authorized Service Provider required.
  • Data points: No itemized BOQ; no explicit performance standards or technical thresholds published.
  • Invoicing: “Excess settlement” option allows additional charges up to a percentage of item-level total value; mandatory supporting documents must accompany invoices.
  • Contract dynamics: Quantity and/or duration may adjust up to 25% before contract issue; post-issue adjustments capped at 25%.
  • Compliance: Service provider must adhere to OEM authorizations and maintain equipment according to OEM guidelines.

Terms, Conditions & Eligibility

  • Evolving scope: 25% increase/decrease in contract quantity or duration permitted at award and post-award within set limits.
  • Invoicing flexibility: Excess settlement option enables additional charges with required documentation.
  • Documentation: Bidders must view and comply with ATC and SOW attachments; OEM authorizations likely required.
  • Warranty/Support: Not specified in available data; standard OEM-supported AMS expectations apply.
  • Submission specifics: Terms reference “Buyer Added ATC” and scope-of-work documents; BOQ is currently empty.
  • Eligibility: OEM Authorized Service Provider status implied; exact eligibility criteria not enumerated in provided data.

Key Specifications

  • Product/Service: Annual Maintenance Service for Audio Conferencing System components

  • Brands: Beyerdynamics, Ahuja; OEM Authorized Service Provider required

  • Delivery/Service context: On-site AMS and preventive maintenance as per OEM guidelines

  • Standards/Certifications: Not explicitly listed; rely on OEM authorizations and service standards

  • Billing: Excess settlement up to a defined percentage; require supporting documents

  • Flexibility: Quantity/duration adjustments up to 25% pre- and post-award

Terms & Conditions

  • Key Term 1: 25% quantity/duration adjustment allowed around contract issuance

  • Key Term 2: Excess settlement option permits additional invoiced charges with documentation

  • Key Term 3: OEM Authorized Service Provider requirement for Beyerdynamics/Ahuja

Important Clauses

Payment Terms

Invoices may include excess settlement charges up to a predefined percentage; mandatory supporting documents must accompany such invoices.

Delivery Schedule

Contract quantity/duration can be adjusted up to 25% before and after contract issuance; actual delivery/AMS scheduling to be aligned with OEM guidelines.

Penalties/Liquidated Damages

Not specified in available data; standard government AMS contracts typically include penalties for non-performance, subject to tender terms.

Bidder Eligibility

  • Must be an OEM Authorized Service Provider for Beyerdynamics and/or Ahuja

  • Demonstrate prior AMS experience on audio conferencing systems

  • Provide GSTIN, PAN, and financial statements to establish financial credibility

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for relevant AMS work

4

Financial statements or turnover proof

5

EMD/ Security deposit documentation (as applicable)

6

Technical bid documents

7

OEM authorization certificates (Beyerdynamics/Ahuja) or OEM authorization

8

Any ATA/ATC/SOW attachments referenced in terms

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for PCI audio conferencing maintenance tender in India 2025

Bidders should confirm OEM authorization with Beyerdynamics and Ahuja, prepare GST and PAN, gather experience certificates for AMS of audio conferencing systems, and attach OEM authorization. Include the ATC/SOW reference and ensure capability to handle 25% quantity/duration adjustments and excess settlement invoicing.

What documents are required for Press Council of India AMS tender submission

Required documents include GST certificate, PAN card, experience certificates for similar AMS work, financial statements, EMD documentation, technical bid documents, and OEM authorizations. Ensure OEM approvals for Beyerdynamics and Ahuja prior to submission.

What are the technical specifications for Beyerdynamics audio AMS in PCI tender

No explicit quantitative specs are published; AMP and audio conferencing system maintenance should follow OEM guidelines. Bidders must rely on OEM-authorized service scope and the ATC/SOW attachments referenced in the terms for exact maintenance tasks.

When is the delivery/completion timeline for PCI AMS contract

The tender allows a 25% adjustment to contract quantity or duration before and after issue; exact delivery windows will align with OEM maintenance schedules and SOW timelines stated in ATC documents.

How does excess settlement work in PCI maintenance tender

Excess settlement permits additional charges up to a defined percentage of the item-level total value, with mandatory supporting documents at invoice time. Ensure all such charges are backed by documentation per the ATC.

What eligibility criteria are required for PCI OEM service providers

Eligibility includes OEM authorization status for Beyerdynamics/Ahuja, demonstrated AMS experience in audio system maintenance, and compliance with GST, PAN, and financial readiness as part of the bid submission.

What standards or certifications are required for PCI audio AMS bid

While explicit standards are not published, OEM authorization and adherence to OEM maintenance guidelines are essential; ensure approvals and any ISO/industry certifications relevant to audio equipment service are documented.

What is the scope of work for annual maintenance in PCI tender

Scope covers ongoing AMS for audio conferencing components including audio distribution amplifiers; refer to ATC/SOW attachments for detailed maintenance tasks, response times, and preventive service schedules.