Indian Army Printer and Equipment Procurement Tender Lucknow UP 2026 with 25% Quantity Option, Service Centre Requirement

Tender Overview

The Indian Army, Department of Military Affairs, invites bids from qualified suppliers for a broad category of office and equipment items listed under the Lucknow, Uttar Pradesh procurement location. The BOQ comprises 21 items spanning printers (Epson ECO Tank L3210 sets), refrigerators, hand tools, cables, boards, steel pointers, digital weight machines, grass cutters, and PPE such as gloves and shoes. Estimated value and EMD are not disclosed; however, an option clause allows up to a 25% increase in contract quantity at contracted rates. A delivery period aligns with original timelines, with potential extensions, and bidders must meet turnover and service-capability prerequisites.

• Organization: Indian Army (Department of Military Affairs)
• Location: Lucknow, Uttar Pradesh (226001)
• Product scope: 21-item catalog including printers, tools, office equipment, PPE, and training aids
• Quantity flexibility: up to 25% increase during performance
• Key differentiator: option-based quantity adjustments and venue-specific after-sales service requirements

Technical Specifications & Requirements

• No specific item specifications are published in the tender data; however, bidders must satisfy the buyer-added terms. The contract allows a flexible delivery timeline based on the original delivery order, with extension rules defined as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. A 30-day service-center establishment window is mandated for carry-in warranty scenarios, or proof of an existing state-wide service facility if on-site warranty applies. Suppliers must demonstrate turnover data per the last three audited years or CA certificate, and compliance with service-centre availability in the consignee’s state.
• Delivery/extension mechanism: option-based quantity expansion with calculated lead times
• Service requirement: functional state-wise service centre or on-site warranty
• Penalties: demurrage at 0.5% of total contract value per day for unlifted rejected items; destruction after one month

Terms, Conditions & Eligibility

• EMD: amount not disclosed in the provided terms; bidders should expect standard EMD submission per tender documents
• Turnover: minimum average annual turnover over the last three financial years as per bid document; if incorporated fewer than 3 years, turnover is evaluated on completed financial years post-incorporation
• Documents: PAN, GSTIN, cancelled cheque, EFT mandate; certificates must be uploaded with bid
• Service Centre: mandatory functional service centres in the state of each consignee location or establish within 30 days of award
• Payment & Delivery: delivery period linked to the original order; option-driven quantity changes may extend delivery
• Demurrage: 0.5% per day for unlifted items; destruction after 30 days if not lifted
• Warranty: on-site or carry-in warranty terms as applicable; evidence required for service capability