Gujarat Sports Youth and Cultural Activities Department Event Management Tender Banaskantha 2026 - National Theme Based Events & Staffing 325000
Bid Publish Date
17-Oct-2026, 5:27 pm
Bid End Date
27-Oct-2026, 6:00 pm
Value
₹3,25,000
Location
Progress
Tender Overview
The opportunity is with the Gujarat Sports Youth and Cultural Activities Department for event management services in Banaskantha (PIN 385001), Gujarat. Estimated value is ₹325,000. Scope covers theme-based events, venue development, participation arrangements, coordination and staffing for events exceeding 300 attendees. No BOQ items are published, but the contract contemplates a flexible scope with a potential ±25% variation in quantity or duration. This procurement targets professional service providers experienced in large-scale event management with capability to handle multi-faceted coordination and on-site staffing. The awarding authority emphasizes ATC terms and a lump-sum style engagement, making precise cost control and scalable resource planning essential. Bidders should align with the department’s focus on organized, compliant event delivery in a government context.
Key Specifications
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- Event management and staffing for theme-based events in government context
-
- Estimated contract value: ₹325,000
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- Venue development, participation arrangements, coordination and staffing for events >300 attendees
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- No published BOQ; bidders must submit a comprehensive service proposal with resource plan
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- 25% scope variation allowed (upward or downward)
Bidder Eligibility
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Demonstrated experience in government or large-scale event management
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Financial viability to support a ₹325,000 engagement
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Capability to provide staffing, venue setup, and on-site coordination for events exceeding 300 participants
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Venue Development, Participation arrangements, Coordination and Staffing; above 300; Service provider premise
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Delivery Details
Delivery Locations
1
Delivery Cities
Banas Kantha
Delivery Pincodes
385001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chauhan Sureshbhai Haribhai | 385001,SEVA SADAN-2, S-21/ 2ND FLOOR, JORAVAR PALACE COMPOND, PALANAPUR | Banas Kantha | Gujarat | 385001 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10053215.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from similar events (>300 attendees)
Financial statements / solvency proof
EMD payment proof (if applicable per ATC)
Technical bid documents outlining approach and staffing plan
OEM authorizations (if any specific brand/OEM is required)
Any certifications or compliance documents referenced in ATC
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for event management tender in Banaskantha Gujarat 2026
Bidders should review ATC terms, ensure eligibility with government procurement rules, prepare a staffing and venue plan, and submit GST, PAN, experience certificates, financials, and OEM authorizations. Ensure readiness for a possible ±25% scope variation and provide a detailed cost proposal aligned with the ₹325,000 estimated value.
What documents are required for Gujarat event procurement submission
Required documents include GST certificate, PAN card, experience certificates for large-scale events, financial statements, EMD submission proof (as applicable), technical bid outlining delivery approach, and OEM authorizations if specific brands are involved. Ensure documents correspond to the ATC and tender specifics.
What is the estimated value and scope of the Gujarat tender
The tender targets event management services with an estimated value of ₹325,000. Scope includes theme-based events, venue development, participation arrangements, coordination, and staffing for events with more than 300 attendees, under a government procurement framework.
Which organization is issuing the event management procurement in Gujarat
The Sports Youth and Cultural Activities Department, Government of Gujarat, is issuing the event management procurement for Banaskantha region (PIN 385001). Bidders should reference department ATC terms and adhere to state procurement guidelines.
What are the payment terms for this event services tender
Payment terms are not specified in the available data; bidders should assume standard government terms and confirm per ATC. Include milestones for pre-event planning, on-site delivery, and post-event settlement within contract terms.
What is the quantity variation allowance in this tender
The buyer can increase or decrease contract quantity or duration up to 25% at the time of contract issue, and ultimately up to 25% during contract continuation, with the service provider's consent for lumpsum contracts.
What are required eligibility criteria for the Gujarat event bid
Eligibility includes demonstrated experience in large-scale event management, financial capacity to support a ₹325,000 contract, GST registration, and ability to provide staff and venue coordination. OEM authorizations may be needed if brand-specific equipment or services are specified.