Revenue and Disaster Department Chhattisgarh A4 & Legal Size Multifunction Printer Tender 2026 – 300000 Estimated Value
Bid Publish Date
30-Sep-2026, 3:37 pm
Bid End Date
10-Oct-2026, 4:00 pm
Value
₹3,00,000
Progress
Key Highlights
- • CRITICAL: 25% quantity option during contract; extended delivery period logic defined
- • SPECIFIC: A4 and Legal Size Multifunction Printer (MFP) category; government procurement context
- • STANDARD/CERTIFICATION: ATC document must be reviewed; verify device compatibility with government IT environment
- • WARRANTY/AMC: Not specified in data; verify with ATC for coverage terms and service levels
- • DELIVERY: Delivery period tied to last date of original order; extended period calculations provided in option clause
- • OEM/BRAND: OEM authorizations may be required per ATC; confirm with bidding documents
- • EMD/Deposit: Not disclosed in data; confirm exact amount and mode in ATC
- • COMPLIANCE: Ensure readiness to adjust quantities and deliver within contracted rates
Tender Overview
The government procurement opportunity is for the Revenue and Disaster Department Chhattisgarh to procure A4 and Legal Size Multifunction Printers (MFP). The estimated contract value is ₹300,000 with no BOQ items listed. The tender scope covers standard office MFP devices suitable for government workflows, likely including printing, scanning, copying, and fax capabilities. A 25% quantity flex clause exists, enabling partial expansion of ordered quantity at contracted rates, with delivery periods calculated from the original order dates. This tender requires bidders to align with the ATC terms and exhibit readiness for delivery within extended windows as defined by option clauses.
Technical Specifications & Requirements
- Item: A4 and Legal Size Multifunction Printer (MFP)
- Scope: Office-use MFP capable of printing in A4 and legal size formats; typical features include scanning, copying, and network connectivity.
- Quantity/Value: ₹300,000 estimated value; no line-item BOQ available
- Delivery: Delivery terms linked to original delivery date with option to extend per 25% quantity clause; minimum extension mechanics apply
- Compliance: Require bidders to review and comply with Buyer Added ATC; handle potential quantity variations up to 25% during contract
- Documentation: Ensure submission aligns with the ATC document and any uploaded bidder-specific terms
- Standards/Quality: Specific standards not detailed in the data; bidders should verify device compatibility with government IT environment
- Eligibility: Bidders must reflect capability to supply standard office MFPs under government procurement conditions
Terms, Conditions & Eligibility
- EMD: Not specified in the data; bidders should verify the ATC document for exact deposit requirements
- Quantity Flex: Purchaser may increase/decrease quantity up to 25% at contract, with extended delivery period calculated formulaically
- Delivery Timeline: Base delivery from the last date of the original delivery order; extended period follows the option clause
- ATC: Compliance with uploaded ATC document is required; terms may include jurisdictional and warranty specifics
- Documentation: Prepare standard bidder documentation per ATC; OEM authorizations may be required depending on device brand
- Warranty/Support: Not explicitly stated in the provided data; bidders should seek ATC clarification for warranty terms
- Penalties: No explicit LD/penalty terms listed in the data; ATC may define consequences for delays
- Eligibility: Ensure capability for government procurement processes and compliance with device specifications
Key Specifications
-
Product: A4 and Legal Size Multifunction Printer (MFP)
-
Estimated contract value: ₹300,000
-
Quantity flexibility: ±25% during contract
-
Delivery terms: from last date of original delivery order; extended period per option clause
-
ATC compliance: Bidder must review and comply with uploaded ATC document
-
Standards: Not explicitly specified in data; verify device compatibility with government IT environment
-
Warranty/Support: Not specified; confirm in ATC
-
OEM/Brand: Potential requirement for OEM authorization
Terms & Conditions
-
EMD presence not detailed in data; verify deposit amount in ATC
-
Quantity can be increased/decreased by 25% at contract; total delivery timeline adjusts accordingly
-
Delivery starts from the last date of the original order; extended time using option clause
Important Clauses
Payment Terms
Not specified in data; verify in ATC for advance, milestone, or post-delivery payment terms
Delivery Schedule
Delivery period tied to original delivery order date; extended period calculated by option clause formula
Penalties/Liquidated Damages
No explicit LD terms in data; ATC may define penalties for delays
Bidder Eligibility
-
Capability to supply A4 and Legal Size MFPs to government department
-
Compliance with ATC document terms and any OEM authorization requirements
-
Financial capacity demonstrated by 2-3 years of statements and relevant taxation documents
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Baloda Bazar
Delivery Pincodes
493332
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Damyanti Yadav | 493332,Office of Collector, District Composite Building, Collectorate | Baloda Bazar | Chhattisgarh | 493332 | 6 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9969184.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP supply
Financial statements (last 2-3 years)
EMD/Security deposit proof (as per ATC)
Technical bid documents confirming MFP specifications
OEM authorization letter (if bidding on branded MFPs)
Frequently Asked Questions
How to bid for A4 MFP tender in Chhattisgarh revenue department 2026
Bidders should prepare GST, PAN, experience certificates, financial statements, EMD proof, technical bid, and OEM authorizations if required. Review the ATC document, ensure device meets A4 and legal-size capability, and confirm delivery timelines with the 25% quantity option. Submit per portal requirements.
What documents are required for MFP tender submission in Chhattisgarh
Submit GST certificate, PAN card, 2-3 years financials, experience certificates for similar MFP supply, EMD proof, OEM authorization if branded, and technical bid detailing MFP specifications and compliance with ATC terms.
What are the technical specifications for A4 and legal size MFP in this tender
Specifications indicate A4 and legal-size printing capability with multifunction features (print, scan, copy, possibly fax). Exact model-level specs are defined in the ATC; bidders must confirm supported scan resolutions, network interfaces, speed (ppm), and duty cycle in the technical bid.
When is the delivery deadline and how is it extended in this tender
Delivery starts from the last date of the original delivery order. If quantity increases by up to 25%, the extended delivery period is calculated as (increased quantity/original quantity) × original delivery period, with a minimum 30 days extension.
What is the EMD requirement for the A4 MFP tender in Chhattisgarh
EMD amount is not specified in the provided data; bidders must consult the ATC document for exact EMD deposit, payment mode (DD/online), and eligibility criteria.
What are the payment terms for the government MFP contract in this tender
Payment terms are not specified in the tender data; bidders should verify in ATC for milestones, advance payment if any, and payment within 30 days of delivery/acceptance per contractual terms.
How to verify OEM authorization requirements for MFP supply
Check ATC for brand-specific mandates; if the bid covers branded MFPs, bidders may need OEM authorization letters, service capability commitments, and warranty coverage aligned with OEM terms.
What happens if quantity varies during contract in this tender
The purchaser may increase or decrease quantity up to 25% at contracted rates. The delivery timeline adjusts using the specified formula, ensuring supply continuity while maintaining price terms.