Itda Champua Odisha Multifunction Printer Tender 2026 ISO 9001/45001 Compliant Supply
Progress
Key Highlights
- • OEM must have a local service centre within Odisha
- • ISO certifications required: ISO 9001, ISO 14001, ISO 27001, ISO 20001, ISO 45001
- • OEM authorization submission at bid time; service verification required
- • Data Sheet upload mandatory; technical compliance on OEM letterhead
- • GST registration, PAN, last three IT Returns, and incorporation certificate
- • Registered office in Odisha; declaration of non-blacklisting
- • Delivery extension via option clause up to 25% quantity and minimum 30 days
- • No BOQ items; emphasis on complete MFP model with duplex, paper handling, and connectivity
Tender Overview
The procurement agency is Itda Champua under the St And Sc Development Minorities And Backward Classes Welfare Department Odisha, seeking a Multifunction Printer (Print, Scan, Copy). Estimated value is not disclosed; however, the purchase scope targets a complete MFP solution with print/scan/copy functionality, auto duplexing, and standard paper handling. The supplier must ensure data sheet conformity, OEM authorization, and local service support within Odisha. Unique requirements include an OEM service centre in the consignee state and ISO certifications. This tender emphasizes OEM-declared technical compliance and a robust data sheet alignment to prevent bid rejection.
Technical Specifications & Requirements
- Product category: Multifunction Printer (Print, Scan, Copy) with auto duplexing and A4/A3 print capabilities
- Print speeds: Monochrome and Colour for A4 and A3 per ISO/IEC 24734; exact ppm values not disclosed in the summary, but must meet ISO norms
- Paper handling: Original document feeder for scanning/copying; multiple main paper trays; standard connectivity options
- Category notes: Generic description of stores and printing technology; data sheet must align with offered model; data sheet upload mandatory
- Compliance: OEM authorization; local service centre in Odisha; mandatory technical compliance on OEM letterhead; ISO certifications cited in ATC (ISO 9001, ISO 14001, ISO 27001, ISO 20001, ISO 45001)
- Documentation flow: GST, PAN, IT Returns, incorporation certificate, and last three years IT returns required at submission
- Delivery context: Option clause allows up to 25% quantity variation at contracted rates; minimum 30 days extra delivery time for added quantity
- BOQ status: No BOQ items; focus is on complete product and compliance
Terms, Conditions & Eligibility
- EMD/Deposit: Not disclosed in summary; bidders should verify per ATC and bid document
- Delivery terms: Delivery window extends with option clause; minimum 30 days for additional quantity
- GST: GST applicability to be calculated by bidder; actual reimbursement as per rates
- Data sheet: Mandatory upload and cross-check with bid; mismatch leads to rejection
- OEM authorization: Required; service centre in Odisha; equipment must have OEM authorization at submission
- Documents to submit: GST certificate, PAN, last 3 years IT Returns, Incorporation/Partnership, GST registration, and OEM authorization; non-blacklisting declaration
- Warranty/Support: ISO suite certifications required; OEM technical compliance on letterhead; local service support in state
- Bidder eligibility: Must have registered office in Odisha; presence of local service centre; declare non-blacklisting; provide IT Returns
Key Specifications
-
Multifunction Printer (Print, Scan, Copy) with Auto Duplexing
-
A4 and A3 print capability; standard paper handling with multiple trays
-
Original Document Feeder for scanning/copying
-
Connectivity options (at least USB, Ethernet; optional Wi-Fi may be required)
-
ISO 24734 compliant minimum print speeds (mono/color for A4/A3) to be provided by bidder
-
OEM brand/model must be ISO 9001/ISO 14001/ISO 27001/ISO 20001/ISO 45001 certified
-
Data Sheet must exactly match offered model specifications
-
Local service centre within Odisha; OEM authorization submitted at bid submission
Terms & Conditions
-
Option clause allows ±25% quantity variation at contracted rates
-
GST to be calculated by bidder; reimbursement as actual or applicable rate
-
Data Sheet mandatory; mismatch may lead to rejection
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OEM authorization and local Odisha service centre required
-
Bid submission requires comprehensive documentation as per ATC
Important Clauses
Payment Terms
GST handling to be borne by bidder; reimbursement per actuals; payment terms unspecified in summary must align with ATC
Delivery Schedule
Delivery period can extend with option clause; minimum 30 days for additional quantity; delivery starts after final order date
Penalties/Liquidated Damages
LD terms not elaborated in summary; bidder to reference ATC for penalties on late delivery or non-compliance
Bidder Eligibility
-
Registered office in Odisha with local presence
-
OEM authorization submitted at bid submission
-
ISO 9001/ISO 14001/ISO 27001/ISO 20001/ISO 45001 certified firm
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GST registration and valid IT Returns for last 3 years
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GLOBAL Under PMA | Make : hp Model : HP LJ Managed MFP M72630dn with 1 year Warranty | 03-02-2026 11:47:59 | |
| 2 | JANAVI INFOTECH Under PMA | Make : hp Model : HP LJ Managed MFP M72630dn with 1 year Warranty | 03-02-2026 11:00:51 | |
| 3 | K K INFOTECH Under PMA | Make : xerox Model : Xerox Versalink B7130 (30 PPM, Mono) + 2 Tray | 03-02-2026 12:34:10 | |
| 4 | Lavanya enterprises Under PMA | Make : xerox Model : Xerox Versalink B7130 (30 PPM, Mono) + 2 Tray | 16-01-2026 15:53:14 | |
| 5 | M/S EHA SHIVAM TECHNOLOGIES Under PMA | Make : Fujifilm Model : Fujifilm Apeos 3060 | 03-02-2026 16:20:54 | |
| 6 | ODITRADE TECHNO PRIVATE LIMITED Under PMA | Make : hp Model : HP LJ Managed MFP M72630dn with 1 year Warranty | 03-02-2026 11:31:15 | |
| 7 | USAM TECHNOLOGY SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP LJ Managed MFP M72630dn with 1 year Warranty | 30-01-2026 16:54:55 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | JANAVI INFOTECH Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L2 | ODITRADE TECHNO PRIVATE LIMITED Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) | |
| L3 | GLOBAL Under PMA | Item Categories : Multifunction Printer (Print, Scan, Copy) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Printer (Print, Scan, Copy) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8831093.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
03-Feb-2026, 12:30 pm
Opening Date
03-Feb-2026, 1:00 pm
Required Documents
GST registration certificate
PAN card
Last three years IT Returns
Certificate of Incorporation / Partnership
OEM Authorization / Manufacturer Authorization with details
Technical compliance on OEM letterhead
Data Sheet of the offered multifunction printer
Proof of local service centre in Odisha
Declaration of non-blacklisting
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Monochrome (Black), Colour Or higher |
| Printing | Print Paper Size | A4, A3 and Legal |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| PAPER HANDLING | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| PAPER HANDLING | Number of Main Paper Tray | 2 |
| Connectivity | Connectivity | USB Port, Ethernet Port |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the multifunction printer tender in Odisha
Bidders should submit the data sheet of the offered MFP, OEM authorization, and local Odisha service centre proof, along with GST certificate, PAN, and last three IT returns. Ensure ISO 9001/14001/27001/20001/45001 certifications and Odisha office address are clearly included.
What documents are required for the Odisha printer bid 2026
Required documents include GST registration, PAN, incorporation certificate, last three IT returns, OEM authorization, data sheet, and proof of Odisha presence. Ensure non-blacklisting declaration and all mandatory ATC certificates are attached to avoid rejection.
What are the technical specifications for the MFP tender in Odisha
The bid requires an MFP with auto duplexing, A4/A3 print capability, original document feeder for scanning/copying, and connectivity options (USB/Ethernet). ISO 24734 speeds for monochrome/color must be specified by the bidder; data sheet must match offered model.
What is the delivery timeline for the Odisha printer procurement
Delivery is governed by an option clause allowing up to 25% quantity variation and a minimum 30 days extension for added quantity, starting from the last delivery order date. Final delivery schedule depends on contract execution and order quantity.
What are the ISO certifications required for the Odisha MFP bid
Bidders must provide OEMs with ISO 9001, ISO 14001, ISO 27001, ISO 20001, and ISO 45001 certifications. These should be documented in the bid submission and validated as part of technical compliance on the OEM letterhead.
What is the role of OEM authorization in the Odisha printer tender
OEM authorization must be submitted with bidder details and validated at bid submission. The vendor must demonstrate a local Odisha service centre and provide technical compliance on OEM letterhead to satisfy ATC requirements.