Indian Rubber Manufactures Research Association HVAC System Tender Kanchipuram Tamil Nadu 2026
Bid Publish Date
23-Apr-2026, 6:10 pm
Bid End Date
14-May-2026, 7:00 pm
EMD
₹20,000
Location
Progress
Key Highlights
- • OEM authorization required for installation and commissioning
- • Imported HVAC equipment must have Indian registered office for after-sales service
- • EMD amount precisely ₹20,000 with DD acceptance and online options
- • Warranty extended to 1 year from final acceptance or post-commissioning
- • Turnkey SITC scope: supply, installation, testing, commissioning and operator training
- • Brand credibility: quote for reputed, standard HVAC brands
- • GST impact borne by bidder; reimbursement as per actuals or quoted rate
- • Device layout/scope validation is necessary before bid submission
Tender Overview
Indian Rubber Manufactures Research Association (irmra) seeks a HVAC SYSTEM supply, installation, testing, commissioning, and operator training in KANCHIPURAM, TAMIL NADU. The bid requires an EMD of ₹20,000 and delivery, installation, testing, commissioning, and statutory clearances (if any) within scope. The contract emphasizes a reputed & standard brand, OEM/authorized reseller involvement, and a 1-year warranty from final acceptance. The procurement demands OEM-certified installation resources and Indian after-sales support for imported equipment, with hard-copy EMD delivered to the buyer. The scope also includes the provision of training and ensuring compliance with applicable GST rules. Aimed at ensuring turnkey HVAC capabilities for government-like deployments, the tender highlights brand credibility and post-installation support as key differentiators.
Technical Specifications & Requirements
- Product/Service: Supply, Installation, Testing, Commissioning (SITC) of HVAC SYSTEM with operator training
- Scope: SITC plus statutory clearances (if any) and operator training included in bid price
- Warranty: 1 year from final acceptance or after installation completion
- EMD: ₹20,000; payable via DD or online; proof to accompany bid
- OEM/Certification: OEM-certified resource or OEM-authorized reseller required for installation/commissioning
- Post-Sale Support: Imported products require an Indian registered office for after-sales service; provide certificate
- Brand/Quality: Quote for reputed and standard brand; layout/scope validation before submission
- GST: Bidder bears GST impact; reimbursement as per actuals, subject to quoted rates
- Delivery/Installation: Delivery, installation, testing, commissioning, and operator training within scope; include statutory clearances if applicable
Terms, Conditions & Eligibility
- Experience: Bidder or OEM must have supplied same/similar HVAC category products to central/state govt or PSU for at least 3 years prior to bid opening; provide contracts
- Authorization: If using authorized distributors, submit OEM authorization with contact details
- Delivery & Payment: EMD via DD; payment terms unspecified in bid; ensure hard copy submission within 5 days of bid opening
- Warranty & Penalties: 1-year warranty; performance security or PBG as per GeM-terms
- Scope of Supply: All costs included in bid price; SITC plus training and statutory clearances if required
- Compliance: Supplier to verify scope/layout; quote for standard brand and verify installation readiness
Key Specifications
-
Scope: Supply, Installation, Testing, Commissioning of HVAC System with operator training
-
EMD: ₹20,000
-
Warranty: 1 year from final acceptance or after commissioning
-
OEM authorization: Required for installation/commissioning
-
Post-sales support: Indian registered office required for imported equipment
Terms & Conditions
-
3 years govt/PSU supply experience with contract copies
-
EMD ₹20,000 via DD or online; hard copy within 5 days
-
1-year warranty; PBG/Performance Security as applicable
Important Clauses
Payment Terms
EMD ₹20,000 via Account Payee DD; scanned DD proof with bid; hard copy to be delivered within 5 days
Delivery Schedule
Turnkey SITC including training; delivery and installation timelines to be confirmed post-award
Penalties/Liquidated Damages
Penalties for late delivery or non-performance to be specified per GeM terms; ensure timely completion of SITC
Bidder Eligibility
-
3+ years experience in supplying HVAC categories to govt/PSU with proof
-
OEM authorization or authorized reseller arrangement with OEM details
-
Financial stability evidenced by audited statements
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ****** Under PMA | Item Categories : HVAC SYSTEM | |
| L2 | ****** Under PMA | Item Categories : HVAC SYSTEM | |
| L3 | ****** Under PMA | Item Categories : HVAC SYSTEM | |
| L4 | ****** Under PMA | Item Categories : HVAC SYSTEM | |
| L5 | ****** Under PMA | Item Categories : HVAC SYSTEM |
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
20
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HVAC SYSTEM
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9251923.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing 3+ years of similar govt/PSU supply
Financial statements (latest audited) to demonstrate financial stability
EMD payment proof (DD or online transaction receipt) and scanned DD copy
Technical bid documents detailing SITC scope and brand specifications
OEM authorization letters (if bidding through distributor)
Evidence of Indian registered office for after-sales support (if imported)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for HVAC system tender in Kanchipuram Tamil Nadu 2026
Bidders must register with GeM, submit EMD ₹20,000 via DD or online, provide OEM authorization, and include 3+ years govt/PSU HVAC experience with contract copies. Include GST handling notes and ensure installation by OEM-certified personnel; provide 1-year warranty terms and training plan.
What documents are required for the IRMRA HVAC bid in Tamil Nadu
Required documents include GST registration, PAN, 3+ years govt/PSU HVAC experience with contracts, audited financials, EMD proof, OEM authorization, and technical bid detailing SITC scope. If importing, provide Indian office for service and after-sales support evidence.
What are the technical specifications for the HVAC tender in Tamil Nadu
Scope covers Supply, Installation, Testing, Commissioning with operator training. Bid mentions a 1-year warranty from final acceptance; all costs must be in the bid price; brand must be reputed. Details emphasize turnkey SITC and compliance with GST terms.
When is the EMD for the IRMRA HVAC procurement due in Tamil Nadu
EMD amount is ₹20,000 payable via Demand Draft or online payment; scanned proof to be uploaded with bid. Hard copy of the DD must reach the buyer within 5 days of bid end/opening date; ensure delivery of original document thereafter.
What are the delivery and installation requirements for the HVAC bid
Turnkey SITC scope includes supply, installation, testing, commissioning and operator training. Installation must be performed by OEM-certified resources or OEM-authorized resellers. Delivery timelines will be finalized post-award; ensure adequate on-site support and training plan for operators.
What warranty and post-sales support are required for HVAC equipment
A 1-year warranty from final acceptance or post-installation completion is required. For imported equipment, provide evidence of an Indian registered office for after-sales service. Consider PBG/Performance Security as per GeM terms.
What brand and authorization are required for bidding on this HVAC project
Quote must reference a reputed & standard HVAC brand. If bidding through distributors, submit OEM authorization with complete contact details. Installation/commissioning must be performed by OEM-certified personnel to meet eligibility and warranty terms.
How is GST treated in this HVAC tender in Tamil Nadu
GST is bidder-borne; reimbursement will be as per actuals or the quoted rate, whichever is lower. Bidders should account for GST in the bid price and provide clear tax calculations for transparent evaluation.