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Indian Rubber Manufactures Research Association HVAC System Tender Kanchipuram Tamil Nadu 2026

Bid Publish Date

23-Apr-2026, 6:10 pm

Bid End Date

14-May-2026, 7:00 pm

EMD

₹20,000

Location

KANCHIPURAM , TAMIL NADU
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Progress

Issue23-Apr-2026, 6:10 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization required for installation and commissioning
  • • Imported HVAC equipment must have Indian registered office for after-sales service
  • • EMD amount precisely ₹20,000 with DD acceptance and online options
  • • Warranty extended to 1 year from final acceptance or post-commissioning
  • • Turnkey SITC scope: supply, installation, testing, commissioning and operator training
  • • Brand credibility: quote for reputed, standard HVAC brands
  • • GST impact borne by bidder; reimbursement as per actuals or quoted rate
  • • Device layout/scope validation is necessary before bid submission

Categories 1

HVAC

Tender Overview

Indian Rubber Manufactures Research Association (irmra) seeks a HVAC SYSTEM supply, installation, testing, commissioning, and operator training in KANCHIPURAM, TAMIL NADU. The bid requires an EMD of ₹20,000 and delivery, installation, testing, commissioning, and statutory clearances (if any) within scope. The contract emphasizes a reputed & standard brand, OEM/authorized reseller involvement, and a 1-year warranty from final acceptance. The procurement demands OEM-certified installation resources and Indian after-sales support for imported equipment, with hard-copy EMD delivered to the buyer. The scope also includes the provision of training and ensuring compliance with applicable GST rules. Aimed at ensuring turnkey HVAC capabilities for government-like deployments, the tender highlights brand credibility and post-installation support as key differentiators.

Technical Specifications & Requirements

  • Product/Service: Supply, Installation, Testing, Commissioning (SITC) of HVAC SYSTEM with operator training
  • Scope: SITC plus statutory clearances (if any) and operator training included in bid price
  • Warranty: 1 year from final acceptance or after installation completion
  • EMD: ₹20,000; payable via DD or online; proof to accompany bid
  • OEM/Certification: OEM-certified resource or OEM-authorized reseller required for installation/commissioning
  • Post-Sale Support: Imported products require an Indian registered office for after-sales service; provide certificate
  • Brand/Quality: Quote for reputed and standard brand; layout/scope validation before submission
  • GST: Bidder bears GST impact; reimbursement as per actuals, subject to quoted rates
  • Delivery/Installation: Delivery, installation, testing, commissioning, and operator training within scope; include statutory clearances if applicable

Terms, Conditions & Eligibility

  • Experience: Bidder or OEM must have supplied same/similar HVAC category products to central/state govt or PSU for at least 3 years prior to bid opening; provide contracts
  • Authorization: If using authorized distributors, submit OEM authorization with contact details
  • Delivery & Payment: EMD via DD; payment terms unspecified in bid; ensure hard copy submission within 5 days of bid opening
  • Warranty & Penalties: 1-year warranty; performance security or PBG as per GeM-terms
  • Scope of Supply: All costs included in bid price; SITC plus training and statutory clearances if required
  • Compliance: Supplier to verify scope/layout; quote for standard brand and verify installation readiness

Key Specifications

  • Scope: Supply, Installation, Testing, Commissioning of HVAC System with operator training

  • EMD: ₹20,000

  • Warranty: 1 year from final acceptance or after commissioning

  • OEM authorization: Required for installation/commissioning

  • Post-sales support: Indian registered office required for imported equipment

Terms & Conditions

  • 3 years govt/PSU supply experience with contract copies

  • EMD ₹20,000 via DD or online; hard copy within 5 days

  • 1-year warranty; PBG/Performance Security as applicable

Important Clauses

Payment Terms

EMD ₹20,000 via Account Payee DD; scanned DD proof with bid; hard copy to be delivered within 5 days

Delivery Schedule

Turnkey SITC including training; delivery and installation timelines to be confirmed post-award

Penalties/Liquidated Damages

Penalties for late delivery or non-performance to be specified per GeM terms; ensure timely completion of SITC

Bidder Eligibility

  • 3+ years experience in supplying HVAC categories to govt/PSU with proof

  • OEM authorization or authorized reseller arrangement with OEM details

  • Financial stability evidenced by audited statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

HVAC SYSTEM

Authority Records

MINISTRY OF COMMERCE AND INDUSTRYDEPARTMENT FOR PROMOTION OF INDUSTRY & INTERNAL TRADE

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Documents 4

GeM-Bidding-9251923.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Indian Rubber Manufactures Research Association (irmra)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3+ years of similar govt/PSU supply

4

Financial statements (latest audited) to demonstrate financial stability

5

EMD payment proof (DD or online transaction receipt) and scanned DD copy

6

Technical bid documents detailing SITC scope and brand specifications

7

OEM authorization letters (if bidding through distributor)

8

Evidence of Indian registered office for after-sales support (if imported)

Financial Results

Rank Seller Price Item
L1
******   Under PMA
Item Categories : HVAC SYSTEM
L2
******   Under PMA
Item Categories : HVAC SYSTEM
L3
******   Under PMA
Item Categories : HVAC SYSTEM
L4
******   Under PMA
Item Categories : HVAC SYSTEM
L5
******   Under PMA
Item Categories : HVAC SYSTEM

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for HVAC system tender in Kanchipuram Tamil Nadu 2026

Bidders must register with GeM, submit EMD ₹20,000 via DD or online, provide OEM authorization, and include 3+ years govt/PSU HVAC experience with contract copies. Include GST handling notes and ensure installation by OEM-certified personnel; provide 1-year warranty terms and training plan.

What documents are required for the IRMRA HVAC bid in Tamil Nadu

Required documents include GST registration, PAN, 3+ years govt/PSU HVAC experience with contracts, audited financials, EMD proof, OEM authorization, and technical bid detailing SITC scope. If importing, provide Indian office for service and after-sales support evidence.

What are the technical specifications for the HVAC tender in Tamil Nadu

Scope covers Supply, Installation, Testing, Commissioning with operator training. Bid mentions a 1-year warranty from final acceptance; all costs must be in the bid price; brand must be reputed. Details emphasize turnkey SITC and compliance with GST terms.

When is the EMD for the IRMRA HVAC procurement due in Tamil Nadu

EMD amount is ₹20,000 payable via Demand Draft or online payment; scanned proof to be uploaded with bid. Hard copy of the DD must reach the buyer within 5 days of bid end/opening date; ensure delivery of original document thereafter.

What are the delivery and installation requirements for the HVAC bid

Turnkey SITC scope includes supply, installation, testing, commissioning and operator training. Installation must be performed by OEM-certified resources or OEM-authorized resellers. Delivery timelines will be finalized post-award; ensure adequate on-site support and training plan for operators.

What warranty and post-sales support are required for HVAC equipment

A 1-year warranty from final acceptance or post-installation completion is required. For imported equipment, provide evidence of an Indian registered office for after-sales service. Consider PBG/Performance Security as per GeM terms.

What brand and authorization are required for bidding on this HVAC project

Quote must reference a reputed & standard HVAC brand. If bidding through distributors, submit OEM authorization with complete contact details. Installation/commissioning must be performed by OEM-certified personnel to meet eligibility and warranty terms.

How is GST treated in this HVAC tender in Tamil Nadu

GST is bidder-borne; reimbursement will be as per actuals or the quoted rate, whichever is lower. Bidders should account for GST in the bid price and provide clear tax calculations for transparent evaluation.

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