GEM

Health Department Madhya Pradesh A4 Paper Reem 75 GSM & Office Supplies Tender 2025 MP Government

Posted

28 Oct 2025, 11:51 am

Deadline

14 Nov 2025, 05:00 pm

EMD

₹21,000

Location

SAGAR , MADHYA PRADESH

Progress

Issue28 Oct 2025, 11:51 am
AwardPending
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Quantity

6997

Category

A4 Size Paper Reem 75 GSM

Bid Type

Two Packet Bid

Categories 12

VALVE PARTS AND ACCESSORIES STRIP DIARY BOOK COPIER PAPER ENVELOPE MAGNETIC PEN BOX MACHINE PLASTIC PRINTING AND WRITING PAPER

Tender Overview

The Health Department, Madhya Pradesh, invites bids for a broad range of office supplies and equipment including A4 size paper reem 75 GSM, file covers, file covers with lace, stapler machines (HD 45, HP 45), stapler pins, punching machines (DP 600/700), one-hole punching SHP 20, various registers, timber tags, and related stationery items. The procurement is organized under a single supply contract with an estimated value not disclosed publicly and an EMD of ₹21,000. The scope is to supply goods, with the option clause allowing quantity variations up to 25% during the contract period. The buyer emphasizes ISO 9001 certification for bidders or OEMs, and requires rigorous turnover evidence. The initiative aims to streamline public health administration across Madhya Pradesh, ensuring standardised, compliant office materials are delivered to department locations. Unique aspects include a broad 47-item BOQ and a strict compliance requirement with ISO 9001 and OEM turnover criteria, along with delivery timing linked to order dates.

Technical Specifications & Requirements

  • Product categories: A4 paper, file covers (lace and non-lace), stapling and punching machinery, pins, card stock and registers, diaries, log books, tag sheets, tapes, markers, folders, and related stationery.
  • EMD: ₹21,000 (to be deposited with bid).
  • Standards/Certification: ISO 9001 certification for bidder or OEM.
  • Turnover requirements: Minimum average annual turnover over the last 3 financial years as per bid document; OEM turnover equivalent requirement; CA/certified balance sheets or auditor certificates to be uploaded.
  • Delivery scope: Supply of goods; no installation requirement stated.
  • Quantity flexibility: Up to 25% quantity variation during contract; delivery period linked to original delivery order.
  • BOQ status: 47 items listed; specific quantities not disclosed in data.

Terms, Conditions & Eligibility

  • EMD: ₹21,000.
  • Certification: ISO 9001 must be held by bidder or OEM.
  • Turnover: Minimum average turnover for bidders and OEMs over last 3 years; documented via audited statements or CA/CFA certificate.
  • Scope: Bid price to include all costs for goods; scope is purely supply.
  • Option clause: Quantity may increase/decrease by 25% at contract, with adjusted delivery timelines as specified.
  • Documents: Upload required certificates and financials; non-submission may lead to rejection. Ensure compliance with all terms.

Key Specifications

  • Product categories: A4 size paper 75 GSM reem; file covers (lace and non-lace); file covers without lace; stapler machines HD45, HP45; stapler pins in 24-number and 10-number boxes; punching machines DP600/DP700; single-hole punching SHP20; carbon paper blue FS size packet; stamp pad large blue; magnetic pin holder; folder sheet plastic button; strip file plastic A4; large white tag packets (100 per packet); color flag rolls; various registers (budget, bill, cash, stock, diary pages); other stationery items listed.

  • EMD: ₹21,000 to be deposited as per bid terms.

  • Standards: ISO 9001 certification required for bidder or OEM.

  • Turnover: Minimum average annual turnover as per bid document; evidence via audited statements or CA certificate.

Terms & Conditions

  • Minimum 25% quantity variation permitted under option clause with adjusted delivery schedule

  • Only supply of goods; no installation mandated; delivery terms tied to order dates

  • Bidder/ OEM must hold ISO 9001 certification; turnover evidence required

Important Clauses

Payment Terms

Not specified beyond 'scope of supply includes all cost components'; standard government terms apply upon bid award

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended time proportional to increased quantity with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; standard contract penalties may apply for delays as per buyer terms

Bidder Eligibility

  • Must meet ISO 9001 certification requirement (bidder or OEM)

  • Must demonstrate minimum average turnover over last 3 financial years

  • Must provide documentation for 47-item BOM and related goods supply capability

Bill of Quantities (BOQ) 47 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 Size Paper Reem 75 GSM A4 Size Paper Reem 75 GSM 190 pieces storesagar@123 15
2 File Cover Without Lace File Cover Without Lace 790 pieces storesagar@123 15
3 File cover with lace File cover with lace 590 pieces storesagar@123 15
4 Stapeller Machine HD 45 Stapeller Machine HD 45 33 pieces storesagar@123 15
5 Stapeller Machine HP 45 Stapeller Machine HP 45 32 pieces storesagar@123 15
6 Stapeller Pin 24 number Box Stapeller Pin 24 number Box 180 pieces storesagar@123 15
7 Stapeller Pin 10 number Box Stapeller Pin 10 number Box 180 pieces storesagar@123 15
8 Punching Machine DP 600 Punching Machine DP 600 23 pieces storesagar@123 15
9 Punching Machine DP 700 Punching Machine DP 700 23 pieces storesagar@123 15
10 Punch One Hole Machine SHP 20 Punch One Hole Machine SHP 20 23 pieces storesagar@123 15
11 Carbon Paper Blue F S Size Packet Carbon Paper Blue F S Size Packet 45 pieces storesagar@123 15
12 Stamp Pad Large Blue Ink Stamp Pad Large Blue Ink 41 pieces storesagar@123 15
13 Magnetic Pin Holder Magnetic Pin Holder 33 pieces storesagar@123 15
14 Folder sheet Plastic Button Folder sheet Plastic Button 340 pieces storesagar@123 15
15 Strip File Plastic A4 Size Strip File Plastic A4 Size 340 pieces storesagar@123 15
16 Large White Tag 100 per packet Large White Tag 100 per packet 82 pieces storesagar@123 15
17 Color Flag Roll packet Color Flag Roll packet 125 pieces storesagar@123 15
18 Basta Cotton 3636 Basta Cotton 3636 340 pieces storesagar@123 15
19 Paper Weight Glass Paper Weight Glass 29 pieces storesagar@123 15
20 Budget Register 200 page Budget Register 200 page 52 pieces storesagar@123 15
21 Bill Register 100 page Bill Register 100 page 48 pieces storesagar@123 15
22 Bill Register 200 Page Bill Register 200 Page 48 pieces storesagar@123 15
23 Cash Book 100 Page Cash Book 100 Page 20 pieces storesagar@123 15
24 Cash Book 200 Page Cash Book 200 Page 20 pieces storesagar@123 15
25 Cheque Register 200 Page Cheque Register 200 Page 19 pieces storesagar@123 15
26 Attendance Register 100 Page Attendance Register 100 Page 28 pieces storesagar@123 15
27 Awak Register 200 Page Awak Register 200 Page 28 pieces storesagar@123 15
28 Jawak Regsiter 200 Page Jawak Regsiter 200 Page 28 pieces storesagar@123 15
29 Stock Register 4 No Stock Register 4 No 41 pieces storesagar@123 15
30 Stock Register 8 No Stock Register 8 No 34 pieces storesagar@123 15
31 Stock Register 10 No Stock Register 10 No 29 pieces storesagar@123 15
32 Stock Register 12 No Stock Register 12 No 29 pieces storesagar@123 15
33 Register Lining 4 No Register Lining 4 No 64 pieces storesagar@123 15
34 Register Lining 6 No Register Lining 6 No 62 pieces storesagar@123 15
35 Lager Register 100 Page Lager Register 100 Page 53 pieces storesagar@123 15
36 Gond Bottle 700ML Gond Bottle 700ML 39 pieces storesagar@123 15
37 Fevistic 15g Fevistic 15g 105 pieces storesagar@123 15
38 Ttranparent Tape 2.5 Inch Ttranparent Tape 2.5 Inch 89 pieces storesagar@123 15
39 Marker Black Marker Black 99 pieces storesagar@123 15
40 File Cover With Spring File Cover With Spring 479 pieces storesagar@123 15
41 Log Book 100 Page Log Book 100 Page 32 pieces storesagar@123 15
42 Scale Steel Scale Steel 139 pieces storesagar@123 15
43 Pen Stand Large Pen Stand Large 64 pieces storesagar@123 15
44 Laminated Envelope Large A4 Laminated Envelope Large A4 680 pieces storesagar@123 15
45 Laminated Envelope Small Laminated Envelope Small 630 pieces storesagar@123 15
46 Folder file Dac Pad Folder file Dac Pad 299 pieces storesagar@123 15
47 Diary 200 Page Diary 200 Page 300 pieces storesagar@123 15

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

ISO 9001 certification (bidder or OEM)

5

OEM authorization letter (if applicable)

6

Experience certificates for similar supply contracts

7

Bid document conformity certificates and any ATC/ corrigendum

8

EMD payment proof (₹21,000)

Frequently Asked Questions

How to bid for Health Department MP supplies tender 2025 with ISO 9001 requirement

Bidders must submit GST, PAN, turnover proofs, ISO 9001 certification (bidder or OEM), OEM authorization if applicable, experience certificates for similar supply, and the ₹21,000 EMD. Include CA-certified turnover figures for last 3 years and ensure compliance with 25% quantity variation option.

What documents are required for MP health stationery tender submission 2025

Required documents include GST registration, PAN, audited financial statements or CA certificate showing turnover, ISO 9001 certificate, OEM authorization, experience certificates for similar goods, EMD proof of ₹21,000, and bid conformity certificates per terms and corrigenda.

What are the technical specifications for office supplies in MP tender

Products include A4 75 GSM reem paper, file covers (lace and non-lace), staplers HD45/HP45, pins in 24 and 10 box sizes, punching machines DP600/DP700, SHP20 one-hole punch, blue carbon paper, stamp pads, folder sheets, plastic tags, flags, and various registers with standard sizes outlined in item list.

When is the delivery deadline and option clause for quantity changes in MP tender

Delivery terms permit a 25% quantity variation during contract; delivery period starts from the last date of original order with extension rules; minimum extension is 30 days if second-order quantity increase occurs.

What is the EMD amount for MP health supplies procurement 2025

The Earnest Money Deposit required is ₹21,000; bidders must deposit via the specified method and include proof with bid submission to avoid disqualification.

Which organization is conducting the MP stationery tender and what is scope

The Health Department, Madhya Pradesh, through the Public Health and Family Welfare Department, is seeking supply-only contracts for office stationery and related equipment covering 47 listed items, with ISO 9001 compliance.

What turnover documentation is acceptable for bidder and OEM in MP tender

Acceptable turnover proof includes certified audited balance sheets for the last 3 years or a CA/Cost Accountant certificate indicating turnover; if the bidder is under 3 years old, turnover is calculated from post-incorporation period.