Pallickathodu Grama Panchayat Electric Two Wheeler Tender Kerala 2026 – 3 Years OEM Warranty & Kerala Service Center
Progress
Key Highlights
- • Mandatory 3-year OEM warranty with certificates submitted at delivery
- • Kerala-based service center requirement; 30-day setup if absent
- • Manufacturer authorization letter and GST certificate required
- • Bid quantity may vary up to 25% during and after award
- • Minimum 5 years of relevant field experience for bidders
- • Non-obsolete product requirement; no obsolete models allowed
- • Delivery terms connected to original order with extended time logic
- • Financial standing and anti-liquidation declarations mandatory
Tender Overview
Pallickathodu Grama Panchayat of the** Local Self Government Department Kerala** invites bids for Electric Two Wheeler units. The scope specifies procurement of motor scooters/mopeds with service centers in Kerala, and requires manufacturer authorization and GST registration. A minimum bidder experience of 5 years is mandated, with a 3-year OEM warranty at consignee locations. The contract allows a quantity variation up to 25% and requires establishment of a service center within 30 days of award if not existing. The tender emphasizes non-obsolescence, functional service networks, and compliance with local procurement norms, making it essential for bidders to align with state-level warranty and after-sales support expectations.
Technical Specifications & Requirements
- Warranty: 3 years from final acceptance or after installation/comissioning.
- Experience: Minimum of 5 years in similar field.
- Service Center: Must have a functional service center in Kerala; establishment within 30 days if not present.
- Authorization: Submit Manufacturer Authorization Letter and GST certificate.
- Brand/Obsolescence: Bid on non-obsolete products only; avoid obsolete models.
- Delivery Terms: Delivery period linked to original delivery order; option to adjust quantity up to 25% at contracted rates.
- Warranty/Support: OEM warranty certificates due at delivery; after-sales support tied to consignee location.
Terms & Eligibility
- EMD/Financials: Not explicitly stated; bidders must demonstrate sound financial standing and avoid liquidation.
- Documentation: Upload required certificates/documents; ensure GST, PAN, experience proofs, and OEM documents.
- Delivery/Payment: Delivery timeline begins after the last date of the original order; payment terms not specified; ensure compliance with ATC.
- Legal/Compliance: Not under court proceedings; must submit undertaking on financial steadiness.
Key Specifications
-
Product: Electric two wheeler (motorcycle/scooter/moped)
-
Warranty: 3 years from final acceptance or completion of installation
-
Experience: minimum 5 years in similar projects
-
Service Center: functional in Kerala; establish within 30 days if not existing
-
Authorization: Manufacturer Authorization Letter and GST certificate
-
Delivery: quantity may vary up to 25% at contracted rates
Terms & Conditions
-
5-year experience requirement for bidders in similar field
-
Kerala service center presence or rapid establishment within 30 days
-
OEM warranty certificates to be submitted at delivery
Important Clauses
Payment Terms
Not explicitly stated; bidders should expect standard government terms and ensure OEM warranty compliance and service capability.
Delivery Schedule
Delivery period begins from the last date of the original delivery order; quantity may be increased up to 25% during contract.
Penalties/Liquidated Damages
Not disclosed; ensure compliance with ATC and government procurement penalties if applicable.
Bidder Eligibility
-
Not under liquidation or court receivership
-
Minimum 5 years of relevant experience
-
Manufacturer Authorization Letter and GST registration
-
Functional Service Center in Kerala or plan to establish within 30 days
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Electric Two Wheeler - Motorcycle, Scooter and Moped (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kottayam
Delivery Pincodes
686503
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Maya M Nair | 686503,Anickadu PO, Pallickathodu, Kottayam | Kottayam | Kerala | 686503 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9846680.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST certificate
PAN card
Experience certificates showing minimum 5 years in similar field
Manufacturer Authorization Letter
Proof of functional Service Center in Kerala (or plan to establish within 30 days)
Oreign certificates attesting non-obsolete product status
Financial statements demonstrating solvency (as per bid request)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for electric two wheeler tender in Kerala 2026?
Bidders should secure Manufacturer Authorization Letter, GST certificate, and demonstrate 5 years of relevant experience. Submit service center proof in Kerala or a plan to establish within 30 days of award. Ensure non-obsolete product and OEM warranty certificates at delivery; follow 25% quantity variation terms.
What documents are required for Pallickathodu EV tender Kerala?
Submit GST certificate, PAN card, and Experience certificates showing 5+ years. Include Manufacturer Authorization Letter, proof of a Kerala service center, and proof of non-obsolete product. Provide OEM warranty certificates with delivery; upload all certificates requested in ATC and corrigendum.
What are the warranty requirements for the electric two wheeler bid?
The contract requires a 3-year OEM warranty from final acceptance or after installation/comissioning. OEM warranty certificates must be provided at delivery. Ensure service support aligns with consignee location in Kerala and that warranty covers breakdowns during use.
What is the quantity variation allowed in this tender?
The purchaser reserves the right to increase or decrease quantity up to 25% of the bid quantity at the time of contract, with proportional adjustment in delivery time. During currency, a similar 25% extension is permissible under contracted rates.
What eligibility criteria must bidders meet for Kerala EV procurement?
Bidders must be free from liquidation and court proceedings, possess 5+ years of relevant experience, provide GST and PAN, and hold Manufacturer Authorization. A Kerala service center or a plan to establish within 30 days is mandatory, with non-obsolete product commitments.
What delivery terms apply to the Pallickathodu Panchayat EV tender?
Delivery starts from the last date of the original delivery order. If extension occurs, add time as (Increase quantity / Original quantity) × Original delivery period, with a minimum of 30 days; can extend up to original delivery period during option exercises.