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Indian Coast Guard Event Management Service Lakshadweep Procurement 2025

Bid Publish Date

26-Dec-2025, 6:18 pm

Bid End Date

07-Feb-2026, 5:00 pm

Value

₹4,90,000

Location

LAKSHADWEEP DISTRICT , LAKSHADWEEP

Latest Corrigendum Available

Progress

Issue26-Dec-2025, 6:18 pm
Corrigendum06-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Indian Coast Guard invites bids for Event Management Services to conduct seminars, workshops, exhibitions or related activities at Coast Guard District No.12, Kavaratti Island, Lakshadweep 682555. Estimated value is ₹490,000 with no BOQ items listed. The contract allows up to 25% variation in quantity or duration at issuance and thereafter. A local service provider office is required in the consignee state, and delivery/installation must occur at the specified Lakshadweep location. This procurement emphasizes on-site execution and local compliance. A mandatory local presence differentiates eligible bidders.

Technical Specifications & Requirements

  • Service category: Event/Seminar/Workshop/Exhibition management per buyer scope
  • Delivery location: The Commanding Officer, C/o Headquarters Coast Guard District No.12, Kavaratti Island, Lakshadweep 682555
  • Documentation: PAN Card, GSTIN, cancelled cheque, EFT mandate; bid evaluation includes submission during technical evaluation; registered local office in Kerala/Lakshadweep required
  • Payment terms: No advance payment; payment authority: JCDA (N) Kochi; availability of service provider office in consignee state must be evidenced
  • Special clauses: Excess settlement option for additional charges with supporting documents; 2+ work orders with completion certificates for defence-related seminars may be requested
  • Compliance: Bidder not facing liquidation or bankruptcy; undertaking to that effect required
  • Other: 2+ completed works involving defence services preferred; bid submission must include vendor code documents

Terms & Eligibility

  • EMD: not specified; ensure financial standing per ATC and avoid liquidation or receivership
  • Experience: prior defence seminar/event management experience recommended; at least 2 existing work orders with completion certificates
  • Office requirement: registered local office in Kerala/Lakshadweep; documentary evidence required
  • Documentation: PAN, GST, cancelled cheque, EFT mandate; proof of address for Lakshadweep/Kerala
  • Payment conditions: no advance; payment through JCDA (N) Kochi; delivery/installation at Lakshadweep
  • Clause adherence: 25% variation in quantity/duration permitted; excess settlement option allowed with proper invoices

Key Specifications

  • Service category: Event/ Seminar/ Workshop/ Exhibition management

  • Delivery location: The Commanding Officer, Coast Guard District No.12, Kavaratti Island, Lakshadweep 682555

  • Estimated value: ₹490,000

  • Variation clause: up to 25% in quantity or duration at contract issue and thereafter

  • Excess settlement: additional charges allowed with supporting documents

  • Documentation requirements: PAN, GSTIN, cancelled cheque, EFT mandate; local office proof

  • Payment terms: no advance; payment via JCDA (N) Kochi

  • Eligibility: no liquidation/bankruptcy; evidence via undertaking

Terms & Conditions

  • 25% variation in contract quantity or duration permitted

  • Excess settlement option with required supporting documents

  • Local office presence in Kerala/Lakshadweep mandatory

Important Clauses

Payment Terms

No advance payment; payment authority JCDA (N) Kochi; telecommunications and invoicing aligned with local office presence

Delivery Schedule

Delivery/installation at The Commanding Officer, Coast Guard District No.12, Kavaratti Island, Lakshadweep 682555; no explicit timeline given in data

Penalties/Liquidated Damages

Not specified; bidders should infer penalties from standard DOD terms and ATC if applicable

Bidder Eligibility

  • Registered local office in Kerala or Lakshadweep with documentary evidence

  • Not under liquidation or bankruptcy; must submit undertaking

  • Experience in defence-related seminars/events and at least two completed work orders with completion certificates

Past Similar Tenders (Historical Results)

5 found

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Indian Navy Event/Catering Management Tender Visakhapatnam 2025 – On-ground Catering Services, Pre-Bid 01-Dec-25

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Closed: 5 December 2025
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Directorate Of Tourism Jammu Government Of Jammu & Kashmir

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Posted: 10 October 2025
Closed: 20 October 2025
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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Proof of registered local office in Kerala or Lakshadweep

6

Work orders with completion certificates for defence-related events

7

Undertaking of non-liquidation or non-bankruptcy

8

Any prior experience certificates related to event management in defence services

Corrigendum Updates

1 Update
#1

Update

06-Jan-2026

Extended Deadline

07-Feb-2026, 5:00 pm

Opening Date

07-Feb-2026, 5:30 pm

Frequently Asked Questions

Key insights about LAKSHADWEEP tender market

How to bid for the Lakshadweep Coast Guard event management tender 2025?

Bidders must register a local office in Kerala/Lakshadweep, submit PAN, GST, cancelled cheque, EFT mandate, and two work orders with completion certificates; ensure no liquidation status and comply with the 25% variation clause. The submission includes evidence of a ready defence-event track record and local presence.

What documents are required for the defence events bid in Lakshadweep?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, proof of a local office, and at least two completed defence-related event orders with completion certificates; provide undertaking of financial standing.

What is the estimated value and payment terms for the Lakshadweep event contract?

Estimated value is ₹490,000. No advance payment; payment will be processed through JCDA (N) Kochi after delivery; ensure invoicing supports the excess settlement option if applicable with proper documents.

What delivery location details must bidders confirm for Lakshadweep events?

Delivery/installation must occur at The Commanding Officer, C/o Headquarters Coast Guard District No.12, Kavaratti Island, Lakshadweep 682555, with on-site execution aligned to the activity scope defined by the buyer.

What is the variation clause for this event management contract in Lakshadweep?

Contract allows up to 25% variation in quantity or duration at contract issue, and the same limit applies post-issuance; bidders must be prepared to accept revised scope.

Are there any specific eligibility criteria for defence service events in this tender?

Yes; bidders should have prior defence-event experience, present two completed orders with completion certificates, maintain a local office in Kerala/Lakshadweep, and avoid liquidation or bankruptcy through an undertaking.