Indian Army Cartridge & Media Supplies Tender Almora Uttarakhand 2026 – 25% Quantity Flexibility & ATC Terms
Bid Publish Date
04-Sep-2026, 7:27 pm
Bid End Date
15-Sep-2026, 8:00 pm
Location
Progress
Key Highlights
- • Specific brand/OEM requirements: Kyocera, Epson, Brother, Canon cartridge references
- • Technical certifications/standards: IS/ISO specifics not listed; anticipate OEM/auth credentials
- • Special clauses: 25% quantity option clause; extended delivery calculations with minimum 30 days
- • Important eligibility: post-qualification likely based on supply capability for mixed cartridge/media orders
- • Warranty/AMC: Not specified in terms; bidders should seek clarified warranty expectations
- • Penalties/Performance bonds: Not defined; ATC may govern penalties in contract
- • Delivery/installation: Delivery period unspecified; option-based extensions govern timing
- • Delivery location: Almora, Uttarakhand; Army procurement context implies secure, rapid supply chain
Tender Overview
The opportunity is issued by the Indian Army (Department of Military Affairs) for procurement of a broad set of consumables including multiple cartridge types and media such as 12A, 388A, 925, 166A, 3608 cartridges, Kyocera, Epson, Brother, Canon cartridges, and CD/DVD media. Location: ALMORA, UTTARAKHAND. The tender lacks explicit itemized quantities and estimated value; however, it features a critical quantity option clause allowing up to 25% increase or decrease at contract award or during the currency of the contract. This indicates a flexible demand profile across 16 BOQ items with miscellaneous product categories. The ATC terms specify compliance with the option clause and delivery extensions, signaling procurement scale and vendor adaptability as key differentiators. The absence of concrete start/end dates requires bidders to monitor contract cessation cues and ensure preparations for rapid mobilization.
- Organization: Indian Army
- Location: Almora, Uttarakhand
- Product scope: Cartridges and media across multiple brands
- Key differentiator: Quantity variation up to 25% and extended delivery where applicable
- Unique aspect: ATC/Option Clause governs scope expansion and delivery scheduling
Technical Specifications & Requirements
The tender provides no explicit technical specs. Available data identifies broad product families: Cartridge ranges (12A, 388A, 925, 166A, 3608) and brands (Kyocera, Epson, Brother, Canon). Items include CD/DVD media (CD R/RW, DVD R/RW) with unspecified capacities. No standard codes or performance metrics are listed. The procurement is likely driven by standard compatibility with office printers or MFDs used by the Army. Bidders should prepare to demonstrate brand-agnostic compatibility and supply-chain readiness for mixed cartridge and media orders.
- Categories: Cartridges, Media
- Brands referenced: Kyocera, Epson, Brother, Canon
- Delivery: not specified; option-based extensions are critical
- Compliance: No explicit standards stated; expect OEM authorization requirements
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased or decreased by up to 25% of bid/contract quantity
- Delivery extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- Delivery period details not provided; bidders must plan for flexible schedules
- EMD/Fees: Not specified
- Compliance: Adhere to ATC terms and bidder must follow option/extension provisions
- Documentation: Standard bidder documents per T&C (GST, PAN, experience, financials) required
Key Specifications
-
- Product families: Cartridges (12A, 388A, 925, 166A, 3608) and branded cartridges (Kyocera, Epson, Brother, Canon)
-
- Media: CD-R, CD-RW, DVD-R, DVD-RW (8 GB referenced in data); exact capacities not specified
-
- Quantity: N/A in provided data; option clause allows ±25% variation
-
- Delivery: Not defined; subject to extended delivery period rules in ATC
-
- Standards/certifications: Not stated; bidders should ensure OEM authorizations and compatibility
-
- Warranty/after-sales: Not specified; bidders should confirm with ATC
Terms & Conditions
-
Key Term 1: Up to 25% quantity increase/decrease during contract/ordering
-
Key Term 2: Delivery period adjustments based on option clause with minimum 30 days
-
Key Term 3: Delivery and payment terms to be defined by ATC and contract
Important Clauses
Payment Terms
Not specified in provided data; ATC terms may define payment timing and schedule, bidders should confirm
Delivery Schedule
Delivery period calculated with option clause; minimum extension of 30 days; actual dates not provided
Penalties/Liquidated Damages
Not defined in data; ATC terms may specify penalties; bidders should seek explicit LD terms
Bidder Eligibility
-
Experience in supplying cartridges and/or media to large organizations (military/government) preferred
-
Ability to maintain OEM authorizations for multiple brands listed
-
Financial stability evidenced by recent financial statements and tax registrations
Tender Data
Bid Details
Quantity
1069
Category
Cartridge 12A
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cartridge 12A , Cartridge 388A , Cartridge 925 , Cartridge 166A , Cartridge 3608 , Cartridge Kyocera , Epson Cartridge 003 , Epson Cartridge 664 , Epson Cartridge 001 Black , DVD R 8 GB , CD R , DVD RW 8 GB , CD RW , Cartridge PL H- 228 , Brother Cartridge TN3608 , Canon 2925 MFD Cartridge
Pre-Bid & Qualification
Pre-Bid Date
07-09-2026 09:00:00
Pre-Bid Venue
GSO 1 (Trg) KRC
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
ALMORA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | ALMORA | ALMORA | - | - | 10 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9849081.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
16 Items Sign in to view GEM price trends Sign in for GEM prices
Cartridge 12A
HP Laserjet
Cartridge 388A
HP Laserjet
Cartridge 925
HP Laserjet
Cartridge 166A
HP Laserjet
Cartridge 3608
HP Laserjet
Cartridge Kyocera
Kyocera Cartridge
Epson Cartridge 003
Epson Cartridge 003 bracket start Black comma Yellow comma Magenta comma Cyan bracket closed
Epson Cartridge 664
Epson Cartridge 664 bracket start Black comma Yellow comma Magenta comma Cyan bracket closed
Epson Cartridge 001 Black
Epson Cartridge 001 Black
DVD R 8 GB
HP DVD-R 8 GB
CD R
HP CD-R
DVD RW 8 GB
HP DVD-RW 8 GB
CD RW
HP CD-RW
Cartridge PL H-228
HP Cartridge PL H-228
Brother Cartridge TN3608
Brother Cartridge TN-3608
Canon 2925 MFD Cartridge
Canon 2925 MFD Cartridge
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Cartridge 12A | HP Laserjet | 10 | nos | avijitmehta | 45 | |
| 2 | Cartridge 388A | HP Laserjet | 3 | nos | avijitmehta | 45 | |
| 3 | Cartridge 925 | HP Laserjet | 5 | nos | avijitmehta | 45 | |
| 4 | Cartridge 166A | HP Laserjet | 8 | nos | avijitmehta | 45 | |
| 5 | Cartridge 3608 | HP Laserjet | 6 | nos | avijitmehta | 45 | |
| 6 | Cartridge Kyocera | Kyocera Cartridge | 4 | nos | avijitmehta | 45 | |
| 7 | Epson Cartridge 003 | Epson Cartridge 003 bracket start Black comma Yellow comma Magenta comma Cyan bracket closed | 6 | set | avijitmehta | 45 | |
| 8 | Epson Cartridge 664 | Epson Cartridge 664 bracket start Black comma Yellow comma Magenta comma Cyan bracket closed | 6 | set | avijitmehta | 45 | |
| 9 | Epson Cartridge 001 Black | Epson Cartridge 001 Black | 6 | nos | avijitmehta | 45 | |
| 10 | DVD R 8 GB | HP DVD-R 8 GB | 300 | nos | avijitmehta | 45 | |
| 11 | CD R | HP CD-R | 300 | nos | avijitmehta | 45 | |
| 12 | DVD RW 8 GB | HP DVD-RW 8 GB | 200 | nos | avijitmehta | 45 | |
| 13 | CD RW | HP CD-RW | 200 | nos | avijitmehta | 45 | |
| 14 | Cartridge PL H-228 | HP Cartridge PL H-228 | 5 | nos | avijitmehta | 45 | |
| 15 | Brother Cartridge TN3608 | Brother Cartridge TN-3608 | 5 | nos | avijitmehta | 45 | |
| 16 | Canon 2925 MFD Cartridge | Canon 2925 MFD Cartridge | 5 | nos | avijitmehta | 45 |
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar cartridge/media supply
Financial statements (last 2-3 years)
EMD/Security deposit documentation (as applicable by terms)
Technical bid documents and OEM authorizations
Any applicable channel/authorized dealer certificates for brands listed
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for Indian Army cartridge tender in Almora Uttarakhand 2026?
Bidders should submit GST, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations, along with technical bid. The tender includes a 25% quantity option, so prepare pricing for base quantity plus potential up to 25% increase, and ensure OEM approvals for Kyocera, Epson, Brother, Canon.
What documents are required for the Almora cartridge tender submission?
Submit GST certificate, PAN card, last 3 years financials, experience certificates for similar orders, EMD proof, technical compliance documents, and OEM authorizations for listed brands. Include any agency/dealer licenses and product catalogs to demonstrate supply capabilities.
What are the technical specifications for cartridges in this tender?
No explicit technical specs are provided; bidders should demonstrate compatibility across brands (Kyocera, Epson, Brother, Canon) and supply chain readiness for mixed cartridge orders, with OEM authorization certificates to support brand claims.
When is the delivery period and how does the option clause affect it?
Delivery timing is governed by the option clause, allowing up to 25% quantity changes. If extended, the additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; exact dates depend on award terms.
What is the EMD amount for the Indian Army cartridge tender in Almora?
EMD amount is not specified in the available data. Bidders should await the official tender ATC or addendums, or contact the procuring department to confirm the exact EMD requirement and acceptable payment mode.
What brands and product categories are covered in this government tender?
The tender covers multiple cartridge types (12A, 388A, 925, 166A, 3608) and media (CD/DVD). Brands mentioned include Kyocera, Epson, Brother, Canon. Ensure supply capability across these families and maintain valid OEM authorizations.
How should bidders prepare for OEM authorizations in this procurement?
Obtain official OEM authorization letters for Kyocera, Epson, Brother, and Canon cartridges, along with approved resale/dealer certificates. Include these in the technical bid to demonstrate authorized supply and post-sale support capabilities to the Indian Army.