Higher & Technical Education Department Jharkhand Digital Duplicators Tender Dhanbad 2026 ISI/AAA TRTL Compatible
Progress
Key Highlights
- • OEM authorization required for distributor bids
- • 3-year residual market life for supplied digital duplicators
- • GST handling by bidder with reimbursement as per actuals
- • Delivery and commissioning at BIT Sindri, Dhanbad
- • OEM turnover criteria and bidder turnover criteria
- • Supply, installation, testing, commissioning and operator training included
Tender Overview
Higher And Technical Education Department Jharkhand invites bids for Digital Duplicators (V4) to be installed at BIT Sindri, Dhanbad 828123. Estimated scope includes supply, installation, testing, commissioning and operator training, with the address repeated for clarity. A mandatory EMD of ₹27,000 applies. Bidders must ensure products are not end-of-life within a 3-year market life and must meet OEM authorization requirements. The tender emphasizes compatibility with government procurement norms and a three-year turnover demonstration, with OEM turnover criteria also specified. This opportunity targets suppliers with prior Central/State Government experience and OEM-backed offerings, highlighting delivery and installation responsibilities at the BIT Sindri facility.
Technical Specifications & Requirements
- Category: Performance / Functional items such as Paper Feed Tray/Receiving Tray stacking capacity and first print time.
- Scanner: Scanning method, original paper size, scanning resolution, and input type.
- Printer: Printing speed (copies per minute), printing method, printing resolution, minimum/maximum paper weight in GSM.
- Buyer Specific Requirements: Type of machine, printing colour, interface/ports.
- Warranty: Explicit warranty terms required.
- Delivery scope includes supply, installation and commissioning, with training of operators.
- Standards/compatibility: OEM authorization and service by OEM-certified personnel; GST handling as per bidder.
- The BOQ lists no items, so bidders must rely on spec alignment to deliver the digital duplicator system per buyer requirements.
Terms, Conditions & Eligibility
- Delivery at BIT Sindri, Dhanbad (828123).
- 3-year residual market life requirement; non-EOL products only.
- GST responsibility on bidders; reimbursement as per actuals or applicable rates.
- Experience: 3 years of supplying similar category products to government bodies; provide contract copies.
- Turnover: Required average turnover over last 3 years; OEM turnover criteria also specified.
- Installation/Commissioning/Training to be performed by OEM-certified personnel or authorized resellers.
- OEM Authorization: Mandatory if bidding via distributors; provide OEM authorization certificate.
- Scope includes supply, installation, testing, commissioning and operator training with statutory clearances if any.
- Evaluation will consider OEM turnover and prior government experience.
Key Specifications
-
Digital duplicator system category: performance/functional
-
Paper feed tray and paper receiving tray stacking capacity
-
First print time (seconds): lower is better
-
Scanner: scanning method, supported paper size, resolution (DPI), input type
-
Printer: printing speed (copies per minute), printing method, printing resolution (DPI), min/max GSM
-
Buyer-specific: type of machine, printing colour, interface/ports
-
Warranty: term and coverage
Terms & Conditions
-
Delivery and commissioning at BIT Sindri must be completed as per scope
-
3-year market life and OEM authorization are mandatory
-
Turnover criteria for bidder and OEM must be demonstrated with documents
Important Clauses
Payment Terms
GST handling by bidder; reimbursement as per actuals or applicable rate; payment terms not specified in data
Delivery Schedule
Delivery, installation and commissioning at BIT Sindri, Dhanbad; installation by OEM-certified personnel
Penalties/Liquidated Damages
Not explicitly detailed in provided data
Bidder Eligibility
-
3 years experience in supplying similar digital duplicators or related equipment to government entities
-
OEM authorization or authorized reseller arrangement with complete documentation
-
Demonstrable turnover: average annual turnover over last 3 years as specified in bid document
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
OEM Avg. Turnover
55
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Digital Duplicators (V4) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dhanbad
Delivery Pincodes
828123
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sagram Hembrom | 828123,BIT Sindri, Sindri | Dhanbad | Jharkhand | 828123 | 2 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9811363.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate showing turnover for last 3 years
Experience certificates of supplying similar digital duplicators to government bodies
OEM authorization / authorized reseller certificate
Bid security/EMD submission receipt of ₹27,000
Technical compliance documents and installation plan
Any statutory clearance certificates if applicable
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Performance / Functional | Paper Feed Tray Stacking Capacity | 1000 or better |
| Performance / Functional | Paper Receiving Tray Stacking Capacity | 1000 or better |
| Performance / Functional | First Print Time /Stencil making time (Second) hint: lesser the Print Time is generally consider the better | 20 or Lesser, 25 or Lesser, 30 or Lesser, 35 or Lesser, 40 or Lesser, 45 or Lesser Or higher |
| Scanner | Scanning Method | Flatbed scanner(book top), Automatic document feeder(ADF), both ADF and book top |
| Scanner | Supported Paper Size of Original | B4, A3, A4, Legal |
| Scanner | Scanning Resolution (Dots per inch) | 300 x 300, 300 x 360, 300 x 400, 400 x 400, 300 x 600, 600 x 600 Or higher |
| Scanner | Original Input Type | Books, Sheets |
| Printer | Printing Speed (Copies per minute) | 150.0 - 250.0 Or higher |
| Printer | Printing Method | fully automatic stencil |
| Printer | Printing Resolution (Dots per inch) | 300 x 600, 600x 600 Or higher |
| Printer | Minimum Printing Paper Weight (Minimum GSM) | 35.0 - 45.0 Or lower |
| Printer | Maximum Printing Paper Paper Weight (Maximum GSM) | 210.0 - 210.0 Or higher |
| Buyer Specific Requirements | Type of Machine | Single Drum, Dual Drum |
| Buyer Specific Requirements | Printing Colour | Mono Colour |
| Buyer Specific Requirements | Interface/ Ports | USB2.0, Ethernet |
| Warranty and Services | Warranty | 1 year, 2 years, 3 years, 4 years, 5 years Or higher |
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for digital duplicators tender in Dhanbad Jharkhand?
Bidders must meet 3-year government supply experience, provide OEM authorization, submit GST and PAN, and demonstrate required turnover. Include EMD ₹27,000 and installation plan for BIT Sindri. Ensure products are not end-of-life within 3-year market life and comply with OEM service requirements.
What documents are required for Jharkhand bid submission?
Submit GST certificate, PAN, three-year turnover proof (audited statements or CA certificate), OEM authorization, government contract copies, EMD receipt, installation/maintenance plan, and technical compliance sheets. Include experience certificates for similar digital duplicator projects.
What are the technical specifications for the digital duplicator?
Key specs include paper tray stacking capacity, first print time, scanner resolution in DPI, supported original sizes, printing speed (CPM), printing resolution, and GSM range for media. Warranty terms and interface/ports must be clearly detailed in the technical bid.
What is the EMD amount and payment terms for the bid?
EMD is ₹27,000. GST handling is bidder’s responsibility; reimbursement as actuals or applicable rate. Payment terms are not explicitly detailed; correlate with general government norms and the scope including installation and training.
What is the delivery location for installation?
Delivery and commissioning must occur at BIT Sindri, Dhanbad 828123. Installation should be conducted by OEM-certified personnel or OEM-authorized resellers as per bidder terms.
What is the required experience for OEM and bidder turnover?
OEM and bidder must demonstrate three years of average annual turnover, supported by audited statements or CA certificates. If the bidder is newly formed, turnover is calculated over completed years after incorporation.
What are the warranty expectations for the equipment?
Warranty terms should be specified in the bid with duration and coverage. Ensure the supplier offers post-installation support, spare parts availability, and service response commitments aligned to government procurement expectations.
How should installation and training be handled?
Installation, testing, commissioning and operator training must be performed by OEM-certified staff or authorized resellers. Include a detailed training plan, handover documentation, and confirmation of on-site support during post-installation period.