Indian Army Gurudaspur Volleyball Facilities Tender 2026: Asphalt Base, 10 Layer Acrylic, LED Lighting, 3-Year Warranty
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for comprehensive volleyball court infrastructure at Gurudaspur, Punjab (PIN 143505). The scope covers asphalt base construction for outdoor courts, a 10-layer acrylic surface, LED lighting installation, and related volleyball accessories such as chain link wire mesh, scoreboard with stand, player sitting bench with shed, and water roller. Estimated contract value is ₹1,500,000 with an EMD of ₹45,000. The package requires supply, installation, testing and commissioning, with warranty and after-sales support obligations. A key differentiator is the mandated domain experience with sports authorities and a PA/ATC framework guiding performance and escalation. The procurement emphasizes on-site delivery, integration with existing sports facilities, and post-installation service coverage across India.
Technical Specifications & Requirements
- Scope includes: asphalt base for outdoor volleyball court, 10-layer acrylic surface, LED lighting installation, and volleyball court accessories (chain link wire mesh, scoreboard with stand, bench with shed, water roller).
- Delivery terms authorize up to a 50% quantity increase/decrease during contract execution at contracted rates; delivery period adjustments use a defined formula with a minimum of 30 days.
- Warranty: 3 years from final acceptance or after installation/comissioning; OEM warranty certificates required at delivery; service center network in India must be specified with installation/training/troubleshooting capabilities.
- Past performance references indicate preference for vendors with experience with Sports Authority of India or state sports agencies.
- BOQ lists 8 items, but specifications for individual items are not provided in the tender data.
Terms, Conditions & Eligibility
- EMD: ₹45,000; submission via specified payment mode.
- Delivery & Payment: supply, installation, testing and commissioning; terms to be clarified in contract; escalation matrix required for service support.
- Warranty of 3 years; post-sale service commitments and local service centers to be provided.
- Bidder must not be under liquidation or bankruptcy; must upload an undertaking.
- Past performance alignment with Army sports control board requirements; eligibility may favor vendors with prior SAG/SSAI experience.
Key Specifications
-
Product/service names: asphalt base construction, 10-layer acrylic surface, LED lighting for outdoor volleyball court
-
Quantities: not explicitly stated in BOQ; total estimated value ₹1.5 million
-
EMD amount: ₹45,000
-
Experience: preference for vendors with Sports Authority of India or state authorities
-
Warranty: 3 years from final acceptance
-
Delivery: option to increase/decrease quantity up to 50% with formula-based extension
-
Support: OEM warranty certificates to be provided at delivery; service centers in India
Terms & Conditions
-
Option clause allows ±50% quantity variation during contract
-
3-year warranty from final acceptance; OEM certificates required
-
Eligibility emphasizes prior experience with sports authorities and SAG/SSAI alignment
Important Clauses
Payment Terms
EMD ₹45,000; payment terms to be specified in contract; escalation matrix for service support required
Delivery Schedule
Delivery period linked to last date of original delivery order; additional time formula applied with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in provided data; penalties to be defined in contract
Bidder Eligibility
-
Experience with government or sports authorities (SAI/SSA/SSAI) recommended
-
Not under liquidation or bankruptcy; must upload financial undertaking
-
Capability to supply, install, test and commission outdoor volleyball infrastructure
Tender Data
Bid Details
Quantity
14509
Category
Construction of Asphalt Base for outdoor Volleyball Court
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
7
Past Performance
30 %
Warranty Period
3 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Construction of Asphalt Base for outdoor Volleyball Court , 10 Layer Acrylic Surface , LED Lighting Installation , Volleyball Court Accessories , Chain Link wire mesh , Volleyball Score Board with Stand , Player Sitting Bench with Shed , Water Roller
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Gurdaspur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gurdaspur | Gurdaspur | - | - | 5000 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9489873.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Construction of Asphalt Base for outdoor Volleyball Court
The preferred base surface for any outdoor synthetic court is asphalt Dressing of soil after removing existing grass and weeds Compaction of the sub base will be 8 10 ton roller Carryout anti-termite and weed treatment on the total area by spraying. Lay a layer of 85mm 65mm compacted water bound macadam in one two layers respectively WBM to be densely compacted by keying and inter locking the stones to ensure that no settlement takes place. Lay a 30 mm compacted thick hot mix Asphalt BM course. Lay a 20 mm compacted thick hot mix A.C course. Seal Coat with stone dust. An open saucer drains at al lower end. 6 Retaining or Edge wall for support
10 Layer Acrylic Surface
One Layer of Acrylic Resurface Five layer layers of imported high class sports field Granule Cushion with preservative fluid. Two layer layers of imported high class sports field Powder Cushion with preservative fluid. Two layers of color coating.Red Greed Blue Specifications Surface texture More texture with less abrasiveness. With International Level of Marking.
LED Lighting Installation
In this system there will be 4 MS poles 20 ft high, placed on the sides. (i) 8 x 200 W LED Flood Light fixtures on the four poles (2 on each pole). (ii) One doubled door weather proof distribution board with MS sheet. (iii) Four poles with MCBs. (iv) Full wiring from the control panel to poles and fixture complete.
Volleyball Court Accessories
Volleyball Pole. Heavy duty 3 inch, 4mm thickness with built in height adjustment & net wire tightening winch mechanism with the help of small key Provided with the post all system as per international standard Net Nylon Thick colour 4 sides Tape 14 cm on Top & 10 cm at Bottom & both side Nylon Rope size 10 x 1 mtr. As per ruling (With carry bag). Umpire Chair cushioned water proof chair made of MS Round 25 mm Pipe Structure stairs and provision of umpire for standing/ sitting Height.
Chain Link wire mesh
10 ft high chain link fence all around the court with three gates. Frame made up of 2 ms square pipe wire 3mm with mesh size 4 x 4.
Volleyball Score Board with Stand
Type LED Color Red Amber Digit Size 6 Captions Team A B Score Set Serving Time Power Rating 210 to 240 VAC Cabinet All Cabinets are finished with 22 24 gauze CRC mild steel. Powder Coating to ensure minimal fading foe the life of score board. Dimension 1000mm x 800mm x 60mm WxHxD Operating. Systems Micro process control operation model full of with all keys on keyboard for direct entry of all information plus built in power on off control switches.
Player Sitting Bench with Shed
Bench for Both Teams with seating capacity of 10 Players (Two Benches for Each Team with size 120x18x20) made up of ms pipes. Shed for both teams of size 10 ft x 10 ft (Dugout).
Water Roller
Water Roller for drying of ground.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Construction of Asphalt Base for outdoor Volleyball Court | The preferred base surface for any outdoor synthetic court is asphalt Dressing of soil after removing existing grass and weeds Compaction of the sub base will be 8 10 ton roller Carryout anti-termite and weed treatment on the total area by spraying. Lay a layer of 85mm 65mm compacted water bound macadam in one two layers respectively WBM to be densely compacted by keying and inter locking the stones to ensure that no settlement takes place. Lay a 30 mm compacted thick hot mix Asphalt BM course. Lay a 20 mm compacted thick hot mix A.C course. Seal Coat with stone dust. An open saucer drains at al lower end. 6 Retaining or Edge wall for support | 5,000 | sq ft | buyer@529 | 15 | |
| 2 | 10 Layer Acrylic Surface | One Layer of Acrylic Resurface Five layer layers of imported high class sports field Granule Cushion with preservative fluid. Two layer layers of imported high class sports field Powder Cushion with preservative fluid. Two layers of color coating.Red Greed Blue Specifications Surface texture More texture with less abrasiveness. With International Level of Marking. | 5,000 | sq ft | buyer@529 | 15 | |
| 3 | LED Lighting Installation | In this system there will be 4 MS poles 20 ft high, placed on the sides. (i) 8 x 200 W LED Flood Light fixtures on the four poles (2 on each pole). (ii) One doubled door weather proof distribution board with MS sheet. (iii) Four poles with MCBs. (iv) Full wiring from the control panel to poles and fixture complete. | 4 | nos | buyer@529 | 15 | |
| 4 | Volleyball Court Accessories | Volleyball Pole. Heavy duty 3 inch, 4mm thickness with built in height adjustment & net wire tightening winch mechanism with the help of small key Provided with the post all system as per international standard Net Nylon Thick colour 4 sides Tape 14 cm on Top & 10 cm at Bottom & both side Nylon Rope size 10 x 1 mtr. As per ruling (With carry bag). Umpire Chair cushioned water proof chair made of MS Round 25 mm Pipe Structure stairs and provision of umpire for standing/ sitting Height. | 1 | set | buyer@529 | 15 | |
| 5 | Chain Link wire mesh | 10 ft high chain link fence all around the court with three gates. Frame made up of 2 ms square pipe wire 3mm with mesh size 4 x 4. | 4,500 | sqft | buyer@529 | 15 | |
| 6 | Volleyball Score Board with Stand | Type LED Color Red Amber Digit Size 6 Captions Team A B Score Set Serving Time Power Rating 210 to 240 VAC Cabinet All Cabinets are finished with 22 24 gauze CRC mild steel. Powder Coating to ensure minimal fading foe the life of score board. Dimension 1000mm x 800mm x 60mm WxHxD Operating. Systems Micro process control operation model full of with all keys on keyboard for direct entry of all information plus built in power on off control switches. | 1 | nos | buyer@529 | 15 | |
| 7 | Player Sitting Bench with Shed | Bench for Both Teams with seating capacity of 10 Players (Two Benches for Each Team with size 120x18x20) made up of ms pipes. Shed for both teams of size 10 ft x 10 ft (Dugout). | 2 | set | buyer@529 | 15 | |
| 8 | Water Roller | Water Roller for drying of ground. | 1 | nos | buyer@529 | 15 |
Categories
90
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Bidder undertaking on financial solvency and non-liquidation
EMD proof (₹45,000) and payment details
OEM authorizations or proof of ability to supply listed volleyball infrastructure
Experience certificates showing prior sports facility projects or SAG/SSAI affiliations
Technical bid documents including installation, testing and commissioning plan
Service center details and escalation matrix
Cancelled cheque and EFT mandate
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for volleyball court tender in Gurudaspur Punjab 2026
Bidders must submit GSTIN, PAN, and an EFT mandate along with the bid; include OEM authorizations, installation, testing and commissioning plan, and a 3-year warranty commitment. Ensure alignment with SAG/SSAI experience and provide service center details across India.
What documents are required for Indian Army sports facility procurement
Required documents include GST registration, PAN, cancelled cheque, EFT mandate, EMD proof of ₹45,000, bidder undertaking of financial solvency, OEM authorizations, experience certificates, and installation/maintenance plans for the outdoor volleyball facility.
What are the technical specifications for outdoor volleyball infrastructure
Tender requires asphalt base for outdoor court, a 10-layer acrylic surface, and LED lighting installation, plus court accessories (chain link mesh, scoreboard with stand, bench with shed, water roller); exact material specs are not provided in BOQ.
When is the delivery window for the Gurudaspur project
Delivery period is governed by the contract and may extend from the original delivery order date with a minimum 30 days for any added quantity; option to adjust quantity up to 50% at contracted rates.
What is the warranty and post-sale support required
A 3-year warranty from final acceptance or after installation; OEM warranty certificates must be provided; service centers in India must be listed with escalation matrix for support.
What experience criteria are prioritized for this SAG project
Preference is given to vendors with prior experience with Sports Authority of India or state sports authorities; past performance is validated by Army Sports Control Board and related directorates.
What are the EMD and payment terms for this tender
EMD is ₹45,000; payment terms will be defined in the contract; ensure readiness of bank-backed EFT mandate and timely submission of EMD along with bid.