Gujarat Finance Department Correspondence Envelopes V3 Tender Gandhi Nagar Gujarat 2026
Bid Publish Date
08-Oct-2026, 6:01 pm
Bid End Date
28-Oct-2026, 6:00 pm
EMD
₹30,000
Value
₹10,00,000
Location
Progress
Tender Overview
The Gujarat Finance Department invites bids for Correspondence Envelopes V3 in Gandhi Nagar, Gujarat 380060 with an estimated contract value of ₹1,000,000 and an EMD of ₹30,000. The tender is categorized under “Correspondence Envelopes (V3) (Q4)” and has a flexible quantity clause allowing up to ±25% variation at contracted rates. The delivery schedule references the last date of the original delivery order, with minimum delivery time extensions defined by the option clause. The procurement aims to secure standard-issue envelopes for official correspondence, emphasizing compliance with delivery timelines and bidder financial integrity. Unique aspects include a formal option to modify quantity during contract and a requirement for bidders to upload an undertaking confirming sound financial standing. The absence of BOQ items suggests a broad envelope specification rather than itemized components, highlighting a focus on uniform product quality and timely fulfillment.
Technical Specifications & Requirements
- Product category: Official correspondence envelopes (V3) for Q4 banding
- Estimated value: ₹1,000,000; EMD: ₹30,000
- Delivery terms: Delivery periods linked to last date of original order; option clause allows quantity adjustments within ±25% at contracted rates; minimum additional delivery time is 30 days
- Bidder obligations: Upload undertaking of sound financial standing; no liquidation or bankruptcy
- Documentation: Basic tender documents; ATC reference as uploaded by buyer; no explicit BoQ
- Location: Gandhi Nagar, Gujarat 380060
- Compliance: No specified technical standards listed; focus remains on timely delivery and financial credibility
Terms, Conditions & Eligibility
- EMD: ₹30,000 (specified) with applicable payment method per tender terms
- Quantity variation: Purchaser may increase/decrease up to 25% of bid quantity; extended period follows calculated formula
- Delivery timeline: Commences from last date of original delivery order; minimum extension 30 days
- Financial due diligence: Bidder must certify no liquidation or bankruptcy; upload undertakings
- ATC/BOQ: ATC document provided by buyer; no BOQ items listed; compliance focus remains on envelope quality and timely delivery
- Right to contract changes: Purchaser reserves rights to modify scope within stated limits
Key Specifications
-
Product/service: Correspondence Envelopes (V3) for Q4
-
Quantity: not itemized in BOQ; subject to ±25% variation
-
Estimated value: ₹1,000,000
-
EMD: ₹30,000
-
Delivery time: per original order last date; minimum 30 days extension
-
Standards/Certifications: Not specified in tender data
Terms & Conditions
-
EMD amount and payment terms
-
Quantity variation up to 25% with extension rules
-
Delivery schedule tied to original order date and extended period
Important Clauses
Payment Terms
EMD of ₹30,000 to be submitted with bid; payment terms for supply will be as per contract along with delivery milestones
Delivery Schedule
Delivery period starts from last date of original delivery order; option for quantity increase/decrease within ±25%; minimum extension of 30 days
Penalties/Liquidated Damages
Not specified in available terms; implied penalties may apply as per standard government procurement practice
Bidder Eligibility
-
Not under liquidation, court receivership or bankruptcy
-
Demonstrate financial standing via undertaking
-
Possess GST registration and PAN
Tender Data
Bid Details
Quantity
50000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
5
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Correspondence Envelopes (V3) (Q4)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bhavesh Faljibhai Chaudhari | 382010,Block 17/3, Dr Jivraj Mehta bhavan, Sector 10 B. | Gandhinagar | Gujarat | 382010 | 50000 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9912353.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates (if any related to envelopes procurement)
Financial statements or turnover proof (to demonstrate financial standing)
EMD deposit proof (online payment or DD as applicable)
Technical bid documents (if required by seller ATC)
OEM authorizations or supplier certifications (if any)
Undertaking of financial standing and non-liquidation/bankruptcy
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for envelopes tender in Gandhi Nagar Gujarat 2026?
Bidders should submit GST registration, PAN, EMD ₹30,000, and financial statements with a technical bid. Ensure no liquidation status, upload financial undertakings, and comply with the option clause allowing ±25% quantity changes at contracted rates.
What documents are required for the Gujarat envelopes tender 2026?
Required documents include GST registration, PAN card, experience certificates, financial statements, EMD proof, and any OEM authorizations. Also include an undertaking confirming financial soundness and non-bankruptcy status, plus ATC references if provided.
What is the EMD amount for the envelopes procurement in Gujarat?
The EMD is ₹30,000. Submit proof of payment online or via demand draft as per the tender ATC. Ensure the EMD accompanies the bid and is refundable as per tender terms upon completion.
What delivery terms govern the envelopes tender in Gandhinagar?
Delivery begins from the last date of the original delivery order; the purchaser may extend delivery by using the option clause. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the eligibility criteria for the Gujarat envelopes bid 2026?
Eligibility requires no liquidation or bankruptcy, valid GST and PAN, and the ability to demonstrate financial standing via an undertaking. Suppliers should be prepared to deliver within specified timelines and comply with ATC terms.
How does the quantity variation clause affect bidders for this tender?
The purchaser may adjust quantity by up to ±25% at contracted rates during or after contract placement. Delivery periods adapt according to the extended timeline rules defined in the option clause, with a minimum 30-day extension.
What standards or certifications are required for the envelopes tender?
The tender data does not specify technical standards; bidders should rely on basic government procurement compliance, ensuring product meet basic envelope quality and consistency expectations while preparing to comply with ATC terms.
When is the payment expected after delivery for the Gujarat tender?
Payment terms are defined in the contract; typical government practice is payment on receipt and satisfactory delivery, within 30 days post-delivery, subject to verification of conformity and submission of required documents.