Indian Army Procurement of Stationery & Office Supplies 2026 Kochi ISO 9001 BIS Certified Required
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad stationery and office supplies contract covering multiple product categories such as FILE/FOLDER systems, REGISTERS, MARKERS and HIGHLIGHTERS, WRITING PENS, ERASERS, PENCIL SHARPENERS, CORRECTION TAPES, STICKY NOTES, STAPLERS, CORRECTION FLUID PENS, ELECTRONIC CALCULATORS, GLUE STICKS and related accessories. The BOQ lists 64 total items with no itemized quantities published. Estimated contract value is not disclosed, but the scope is limited to the supply of Goods with delivery nationwide to designated locations associated with Indian Army logistics. A key differentiator is the requirement for formal certifications and a 5% performance security post-acceptance. This tender aligns with India’s standard Make in India and quality assurance expectations for government procurement.
Technical Specifications & Requirements
- Standards: Bidder must hold ISO 9001 certification; OEMs may need to supply certificates per product specifications.
- Certifications: Include BIS licence, type test certificates, and any other certificates as prescribed in the product specification.
- Compliance: General terms require the MII (Make in India) certificate; products must meet government quality expectations for office supplies.
- Scope: Supply of Goods only; no service component. Delivery terms reference a standard supply contract to Indian Army depots/locations.
- Documentation: Upload relevant certificates with bid; ensure accreditation documents are current.
- ATC/ATAs: Specific ATC clauses exist for performance security and supply conformity.
- Performance Security: 5% of contract sum, valid for 6 months, within 28 days of acceptance letter; form options include bank guarantees or government securities.
- BOQ Granularity: 64 items listed, but item-level quantities are not provided in the available data.
Terms, Conditions & Eligibility
- EMD/Performance: Performance security required at 5% of contract value; submission within 28 days of acceptance.
- Turnover: Minimum average annual turnover over the last 3 financial years must meet the Bid Document specification (audited balance sheets or CA certificate acceptable).
- Delivery: Delivery schedule is linked to contract start; option clauses permit quantity adjustments up to 25% during and post-award; delivery timelines follow the extended schedule rules.
- Scope: Only supply of goods; no installation or after-sales service scope specified.
- Certificates: ISO 9001 certification mandatory for bidder or OEM; BIS license and type test certificates to be uploaded.
- Make in India: MII certificate required; products should comply with Indian procurement norms.
- Documentation: Bidders must attach GST, PAN, experience certificates, financial statements, EMD documents, and technical compliance certificates as per tender terms.
Key Specifications
-
- Product categories: File/Folder systems, Registers, Markers and Highlighters, Writing Pens, Erasers, Manual Pencil Sharpeners, Correction Tape, Sticky Notes, Staples, Staplers, Correction Fluid Pen, Electronic Calculator, Glue Stick
-
- Quantities: 64 total items in BOQ; item-wise quantities not disclosed in available data
-
- Quality/standards: ISO 9001 certified; BIS licence and type test certificates as prescribed
-
- Documentation: MII certificate; bid must include all relevant certificates
-
- Delivery: Supply of goods only; delivery terms per contract with option to adjust quantity up to 25%
Terms & Conditions
-
Performance security 5% of contract value due within 28 days of acceptance
-
ISO 9001 certification required for bidder or OEM
-
BIS licence and type test certificates to be uploaded with bid
-
Turnover criteria apply for last 3 financial years
-
Scope limited to supply of goods; no installation services
Important Clauses
Payment Terms
5% performance security; payment terms tied to acceptance and delivery per contract; bank guarantees or government securities acceptable
Delivery Schedule
Quantity may be increased by up to 25% during award and during currency; extended delivery period calculated as (increased quantity / original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
Not detailed in data; LD would typically apply per contract terms for late delivery; reference to performance security implies penalties for non-compliance
Bidder Eligibility
-
Three-year turnover requirement evidenced by audited statements or CA certificate
-
ISO 9001 certification for bidder or OEM
-
MII certificate and BIS/type test certificates submitted with bid
Tender Data
Bid Details
Quantity
3273
Category
Eraser (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
File/Folder (V3) (Q4) , Register (V2) (Q4) , Markers and Highlighters (Q4) , Writing Pens (Q4) , Eraser (V2) (Q4) , Manual Pencil Sharpener (V3) (Q4) , Correction Tape (V2) (Q4) , Sticky Notes (V2) (Q4) , Staple Pins/Staples(V3) (Q4) , Staplers(V3) (Q4) , Correction Fluid Pen(V3) (Q4) , Electronic Calculator (V2) (Q4) , Glue Stick (V3) (Q4) , Title1 , Title2 , Title3 , Title4 , Title5 , Title6 , Title7 , Title8 , Title9 , Title10 , Title11 , Title12 , Title13 , Title14 , Title15 , Title16 , Title17 , Title18 , Title19 , Title20 , Title21 , Title22 , Title23 , Title24 , Title25 , Title26 , Title27 , Title28 , Title29 , Title30 , Title31 , Title32 , Title33 , Title34 , Title35 , Title36 , Title37 , Title38 , Title39 , Title40 , Title41 , Title42 , Title43 , Title44 , Title45 , Title46 , Title47 , Title48 , Title49 , Title50 , Title51 , Title52 , Title53 , Title54 , Title55 , Title56 , Title57 , Title58 , Title59 , Title60 , Title61 , Title62 , Title63 , Title64
Pre-Bid & Qualification
Pre-Bid Date
30-09-2026 10:00:00
Pre-Bid Venue
GE I CG KOCHI
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ernakulam | Ernakulam | - | - | 450 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9797626.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
64 Items Sign in to view GEM price trends Sign in for GEM prices
Title1
Paper A4 pkt of 500 sheets 80 GSM
Title2
Paper FS pkt of 500 sheets 80 GSM
Title3
Paper A3 70 GSM
Title4
File Cover White Printed Laminated
Title5
File Cover plain yellow pink Laminated
Title6
Ball Pen Black Use and throw
Title7
Ball Pen Red Linc Reynolds
Title8
Pilot Pen V5 Hi Tech Point Blue
Title9
Scale Steel 12 inch
Title10
Sketch Pen
Title11
Tag Small Large
Title12
Stapler Pin Small
Title13
Color Chart Paper Yellow Pink
Title14
CD Blank
Title15
DVD Rewritable
Title16
Mouse Pad
Title17
Envelop 12 inch 10 inch
Title18
Envelop 12 inch 16 inch clothlined
Title19
Envelop 14 inch 18 inch clothlined
Title20
Envelop 9 inch 4 inch green
Title21
HP Cartridge 12A Q2612A
Title22
HP Cartridge 88A CC388AC
Title23
HP Cartridge 110A W1112A
Title24
HP Toner 335X W1335X Laser Jet
Title25
Toner Kyocera Taskalfa 5003i
Title26
HP Cartridge 166A W1660A
Title27
HP Cartridge 28A
Title28
Paper Cutter
Title29
Borosil Glass set of 6 Nos
Title30
Glass lid Coaster
Title31
Construction account book
Title32
Bty AAA Size
Title33
Bty AA Size
Title34
Plastic Wrapper
Title35
Pen stand
Title36
Binder Clip 25mm
Title37
Binder Clip 19mm
Title38
Binder Clip 32mm
Title39
Binder Clip 15mm
Title40
Binder Clip 41mm
Title41
Poker Wooden Handle
Title42
Cello Tape 2 inch Transparent
Title43
Cello Tape 1 inch Transparent
Title44
D-fix heavy duty handheld packing tape
Title45
Black Hit 400 Ml
Title46
Floor cleaner Phenyl 1 ltr Olivia
Title47
Harpic Toilet Cleaner
Title48
Room Freshner Spray
Title49
Godrej air power pocket air freshener
Title50
Hand Wash Dettol Liq 200 ml
Title51
Colin glass cleaner
Title52
Lizol 1 ltr
Title53
Cleaning cloth
Title54
Floor cleaning Mop
Title55
Door mat Bathroom Mat
Title56
Writing pad Note Pad
Title57
Toilet Brush
Title58
Vim Liq
Title59
Broom grass
Title60
Washing Powder
Title61
Dettol Liq Disinfection
Title62
Wall Clock
Title63
Garbage bag Large
Title64
Cup and Saucer
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Paper A4 pkt of 500 sheets 80 GSM | 207 | ream | geikochi | 45 | |
| 2 | Title2 | Paper FS pkt of 500 sheets 80 GSM | 105 | ream | geikochi | 45 | |
| 3 | Title3 | Paper A3 70 GSM | 17 | ream | geikochi | 45 | |
| 4 | Title4 | File Cover White Printed Laminated | 95 | nos | geikochi | 45 | |
| 5 | Title5 | File Cover plain yellow pink Laminated | 60 | nos | geikochi | 45 | |
| 6 | Title6 | Ball Pen Black Use and throw | 86 | nos | geikochi | 45 | |
| 7 | Title7 | Ball Pen Red Linc Reynolds | 33 | nos | geikochi | 45 | |
| 8 | Title8 | Pilot Pen V5 Hi Tech Point Blue | 30 | nos | geikochi | 45 | |
| 9 | Title9 | Scale Steel 12 inch | 4 | nos | geikochi | 45 | |
| 10 | Title10 | Sketch Pen | 9 | pkt | geikochi | 45 | |
| 11 | Title11 | Tag Small Large | 20 | bdl | geikochi | 45 | |
| 12 | Title12 | Stapler Pin Small | 33 | pkt | geikochi | 45 | |
| 13 | Title13 | Color Chart Paper Yellow Pink | 60 | nos | geikochi | 45 | |
| 14 | Title14 | CD Blank | 5 | nos | geikochi | 45 | |
| 15 | Title15 | DVD Rewritable | 45 | nos | geikochi | 45 | |
| 16 | Title16 | Mouse Pad | 5 | nos | geikochi | 45 | |
| 17 | Title17 | Envelop 12 inch 10 inch | 200 | nos | geikochi | 45 | |
| 18 | Title18 | Envelop 12 inch 16 inch clothlined | 200 | nos | geikochi | 45 | |
| 19 | Title19 | Envelop 14 inch 18 inch clothlined | 200 | nos | geikochi | 45 | |
| 20 | Title20 | Envelop 9 inch 4 inch green | 200 | nos | geikochi | 45 | |
| 21 | Title21 | HP Cartridge 12A Q2612A | 20 | nos | geikochi | 45 | |
| 22 | Title22 | HP Cartridge 88A CC388AC | 6 | nos | geikochi | 45 | |
| 23 | Title23 | HP Cartridge 110A W1112A | 24 | nos | geikochi | 45 | |
| 24 | Title24 | HP Toner 335X W1335X Laser Jet | 10 | nos | geikochi | 45 | |
| 25 | Title25 | Toner Kyocera Taskalfa 5003i | 6 | nos | geikochi | 45 | |
| 26 | Title26 | HP Cartridge 166A W1660A | 10 | nos | geikochi | 45 | |
| 27 | Title27 | HP Cartridge 28A | 2 | nos | geikochi | 45 | |
| 28 | Title28 | Paper Cutter | 10 | nos | geikochi | 45 | |
| 29 | Title29 | Borosil Glass set of 6 Nos | 3 | set | geikochi | 45 | |
| 30 | Title30 | Glass lid Coaster | 12 | nos | geikochi | 45 | |
| 31 | Title31 | Construction account book | 110 | nos | geikochi | 45 | |
| 32 | Title32 | Bty AAA Size | 34 | nos | geikochi | 45 | |
| 33 | Title33 | Bty AA Size | 36 | nos | geikochi | 45 | |
| 34 | Title34 | Plastic Wrapper | 5 | nos | geikochi | 45 | |
| 35 | Title35 | Pen stand | 8 | nos | geikochi | 45 | |
| 36 | Title36 | Binder Clip 25mm | 19 | pkt | geikochi | 45 | |
| 37 | Title37 | Binder Clip 19mm | 28 | pkt | geikochi | 45 | |
| 38 | Title38 | Binder Clip 32mm | 11 | pkt | geikochi | 45 | |
| 39 | Title39 | Binder Clip 15mm | 8 | pkt | geikochi | 45 | |
| 40 | Title40 | Binder Clip 41mm | 17 | pkt | geikochi | 45 | |
| 41 | Title41 | Poker Wooden Handle | 3 | nos | geikochi | 45 | |
| 42 | Title42 | Cello Tape 2 inch Transparent | 22 | nos | geikochi | 45 | |
| 43 | Title43 | Cello Tape 1 inch Transparent | 12 | nos | geikochi | 45 | |
| 44 | Title44 | D-fix heavy duty handheld packing tape | 13 | nos | geikochi | 45 | |
| 45 | Title45 | Black Hit 400 Ml | 3 | nos | geikochi | 45 | |
| 46 | Title46 | Floor cleaner Phenyl 1 ltr Olivia | 15 | nos | geikochi | 45 | |
| 47 | Title47 | Harpic Toilet Cleaner | 22 | nos | geikochi | 45 | |
| 48 | Title48 | Room Freshner Spray | 32 | nos | geikochi | 45 | |
| 49 | Title49 | Godrej air power pocket air freshener | 29 | nos | geikochi | 45 | |
| 50 | Title50 | Hand Wash Dettol Liq 200 ml | 21 | nos | geikochi | 45 | |
| 51 | Title51 | Colin glass cleaner | 9 | nos | geikochi | 45 | |
| 52 | Title52 | Lizol 1 ltr | 19 | btl | geikochi | 45 | |
| 53 | Title53 | Cleaning cloth | 51 | nos | geikochi | 45 | |
| 54 | Title54 | Floor cleaning Mop | 10 | nos | geikochi | 45 | |
| 55 | Title55 | Door mat Bathroom Mat | 10 | nos | geikochi | 45 | |
| 56 | Title56 | Writing pad Note Pad | 14 | nos | geikochi | 45 | |
| 57 | Title57 | Toilet Brush | 3 | nos | geikochi | 45 | |
| 58 | Title58 | Vim Liq | 9 | nos | geikochi | 45 | |
| 59 | Title59 | Broom grass | 2 | nos | geikochi | 45 | |
| 60 | Title60 | Washing Powder | 4 | pkt | geikochi | 45 | |
| 61 | Title61 | Dettol Liq Disinfection | 2 | btl | geikochi | 45 | |
| 62 | Title62 | Wall Clock | 1 | nos | geikochi | 45 | |
| 63 | Title63 | Garbage bag Large | 20 | nos | geikochi | 45 | |
| 64 | Title64 | Cup and Saucer | 1 | set | geikochi | 45 |
Categories
31
Corrigendum Updates
1 Update Update
Extended Deadline
16-Oct-2026, 5:30 am
Opening Date
17-Oct-2026, 5:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate indicating turnover
ISO 9001 certification proof (bidder or OEM)
BIS licence and type test certificates
OEM authorization/certificates (if applicable)
MII (Make in India) certificate
Technical bid documents and any product-specific compliance certificates
Performance security readiness documentation (as applicable)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the stationery tender in Kochi with Indian Army 2026?
Bidders must submit GST, PAN, turnover proof, ISO 9001, BIS licences, type tests, MII certificate, and OEM authorization. Upload 3 years of audited financials, ensure 5% performance security, and comply with delivery and quantity adjustment terms.
What documents are required for the Indian Army stationery procurement in 2026?
Required documents include GST registration, PAN, audited financial statements or CA certificate, ISO 9001 certificate, BIS licence and type test certificates, MII certificate, OEM authorizations, technical bid documents, and bank guarantee readiness for performance security.
What are the technical standards for this stationery bid in Kochi?
Bidders must demonstrate ISO 9001 certification and provide BIS licence and type test certificates as per product specifications; MII compliance is also required for Make in India eligibility.
What is the performance security for this government stationery contract?
A performance security of 5% of the contract value is required, valid for 6 months from acceptance; acceptable forms include bank guarantees or government securities as per GE (I) (CG) Kochi guidelines.
When is delivery expected after acceptance for the Indian Army tender?
Delivery timing follows the contract’s original delivery period; option clauses allow quantity adjustments up to 25%; extended delivery time is calculated with a minimum of 30 days.
What is the Make in India requirement for this stationery procurement?
Bidders must provide an MII certificate; products should align with Indian procurement policies and include OEM or bidder Make in India declarations with supporting documentation.
Which items are included in the BOQ for the Indian Army stationery tender?
The BOQ comprises 64 items spanning file/folder systems, registers, markers, pens, erasers, sharpeners, correction tools, sticky notes, staples, staplers, correction fluid pens, calculators, and glue sticks; exact quantities are not disclosed publicly.
What are the turnover criteria for bidder eligibility in this tender?
Bidder must show minimum average annual turnover over the last 3 financial years; provide audited balance sheets or CA certificates; if the firm is under 3 years old, use completed-year turnover after incorporation.