Eastern Coalfields Limited SR Ball Bearing Tender Bardhaman West Bengal 420204 420205 420206 2026
Bid Publish Date
05-Oct-2026, 9:58 pm
Bid End Date
26-Oct-2026, 11:00 am
EMD
₹11,000
Value
₹7,52,250
Location
Progress
Tender Overview
Organization: Eastern Coalfields Limited (Coal India Limited) – procure SR Ball Bearings 420204/420205/420206 or equivalent. Estimated value: ₹7,52,250 with EMD of ₹11,000. Location: BARDHAMAN, West Bengal 713101. Category targets three ball bearing codes: 420204, 420205, 420206 or equivalent. Tender scope centers on supplying standard ball bearings for ongoing coal sector equipment needs, with a data-sheet verification requirement and OEM authorization where applicable. The tender emphasizes quantity flexibility up to 25% and extended delivery windows, demanding timely compliance with the option clause. Unique aspects include strict data sheet matching and 3-year prior govt/PSU supply experience. Tender uses vendor-code creation prerequisites and GST considerations for reimbursements.
Keywords: tender in Bardhaman, Eastern Coalfields procurement, SR Ball Bearing tender 420204/420205/420206, government tender West Bengal, CSR equipment supply 2026.
Technical Specifications & Requirements
- Product names/categories: SR Ball Bearing 420204 / 420205 / 420206 or equivalent as per BOQ.
- Estimated value: ₹7,52,250; EMD: ₹11,000.
- Delivery flexibility: quantity can increase up to 25% at contracted rates; delivery period adjustments based on options, minimum 30 days.
- Documentation: upload Data Sheet; ensure parameter match to avoid rejection.
- Experience requirement: bidder or OEM must have supplied similar category products to Central/State Govt/PSU for 3 years prior to bid opening; provide contract copies.
- Manufacturer authorization: OEM/Authorized Distributor certificate required where applicable.
- GST: bidders to check GST applicability; reimbursement as actuals or at lower quoted rate.
- Obsolescence clause: product not to be end-of-life within at least 1 year residual market life.
Terms, Conditions & Eligibility
- EMD: ₹11,000.
- Delivery terms: delivery period starts from the last date of original delivery order; option-based extensions governed by the formula (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
- Financial standing: bidder must not be in liquidation or bankruptcy; submit undertaking with bid.
- Data sheet alignment: product data sheet must match technical parameters; mismatch can lead to rejection.
- Bidder prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate; vendor-code creation documents required.
- Experience criteria: minimum 3 years govt/PSU supply of same/similar category products with contract copies.
- Warranty/penalties: not specified; ensure OEM support and compliance with standard terms as per buyer added terms.
Key Specifications
-
SR Ball Bearing 420204/420205/420206 or equivalent
-
Estimated value ₹7,52,250; EMD ₹11,000
-
Delivery extension formula with 30-day minimum
-
Data Sheet mandatory; parameter match critical
-
3 years govt/PSU supply experience with contract copies
-
OEM authorization required for distributors
Terms & Conditions
-
EMD ₹11,000 and data sheet verification
-
25% quantity increase option during contract
-
3 years govt/PSU experience with contracts
-
GST to be checked by bidder; reimbursement as actual
-
Delivery schedule anchored to last delivery order date
Important Clauses
Payment Terms
GST handling at actuals or lower quoted rate; no specific advance terms stated
Delivery Schedule
Delivery period starts after original DO; option-based time extension calculated with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance with buyer terms and OEM warranties
Bidder Eligibility
-
3 years in govt/ PSU supply of ball bearings or equivalent
-
Not in liquidation or bankruptcy; provide undertaking
-
OEM authorization if bidding through distributor
Tender Data
Bid Details
Quantity
17000
Category
SR Ball Bearing 420206 or equivalent
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SR Ball Bearing 420204 or equivalent , SR Ball Bearing 420205 or equivalent , SR Ball Bearing 420206 or equivalent
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
4
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713360
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| K P Dwivedi | 713360,PO Sunderchak Puschim Bhardhaman WB | Paschim Bardhaman | West Bengal | 713360 | 4000 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-9987032.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST certificate
PAN card
Cancelled cheque
EFT mandate certified by Bank
Data Sheet of offered product
OEM authorization/Manufacturer authorization
Contracts showing 3 years govt/PSU supply of similar bearings
Audited financial statements or relevant financials
Proof of GST and tax compliance
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for SR Ball Bearing tender in Bardhaman West Bengal 2026
Bidders must submit GST, PAN, cancelled cheque, EFT mandate, and OEM authorization. Provide Data Sheet, 3 years govt/PSU supply contracts, and copies. Ensure product matches 420204/420205/420206 or equivalent and comply with 25% option clause; EMD ₹11,000 is mandatory.
What documents are required for bearings tender in Bardhaman
Required documents include GST certificate, PAN, cancelled cheque, EFT mandate, Data Sheet, OEM authorization, and prior contracts proving 3-year govt/PSU supply of similar bearings; ensure data sheet parameter alignment to avoid rejection.
What are the delivery terms for 25% quantity increase
Delivery terms allow up to 25% quantity increase at contracted rates. Extended delivery periods follow the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; starts from last date of original DO.
What is the EMD amount for this bearings tender in West Bengal
The EMD amount is ₹11,000. Submit along with bid via online or as specified; ensure payment channel aligns with vendor-code creation requirements.
What experience is required for Central/State Govt bearing supply
Bidders must demonstrate at least 3 years of regular manufacture or supply of the same/similar bearings to Central/State Govt/PSU, with copies of relevant contracts for each year.
Are OEM authorizations mandatory for this tender
Yes, where authorized distributors bid, an OEM/Original Service Provider authorization is required, with complete details of the distributor and OEM relationship.
What data is required to verify product specifications
Submit the Data Sheet of the offered bearings and ensure alignment with technical parameters; mismatches can lead to bid rejection and disqualification.
What GST considerations apply to this procurement
GST must be checked by bidders; reimbursement will be at actuals or the lower of quoted GST rate, subject to the tender’s terms and regulatory applicability.