Hindustan Organic Chemicals Limited Karl Fischer Reagent Tender 2026 Rajasthan procurement
Progress
Key Highlights
- • Precise: 25% quantity adjustment under option clause
- • Requirement: 2 years of govt/PSU supply experience with copies of contracts
- • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate for Vendor Code
- • OEM authorization required for distributors bidding on OEM products
- • Invoice must reflect consignee name and GSTIN
- • Data Sheet must match offered product specifications to avoid rejection
Tender Overview
Organization: Hindustan Organic Chemicals Limited, under the Department of Chemicals and Petrochemicals. Procuring Karl Fischer Reagent with no explicit quantity or value published. Tender requires adherence to an option clause allowing ±25% quantity variation at contract, with delivery timelines linked to the original delivery date. Bidder must adhere to GST considerations and submit GSTIN, PAN, and banking documents for Vendor Code creation. The scope emphasizes supplier credibility, data sheet alignment, and OEM authorization when applicable. This tender presents a structured approach for suppliers capable of supplying chemical reagents to government buyers, with emphasis on contract flexibility and compliance checks. Unique terms include data sheet mismatch risk and mandatory documentation for onboarding. The absence of BOQ items suggests a single-product focus on Karl Fischer Reagent with government procurement oversight.
Technical Specifications & Requirements
- Product category: Karl Fischer Reagent
- Data sheet submission is mandatory and will be matched against offered product specifications.
- Experience requirement: minimum 2 years of manufacturing/supply to Central or State Govt/PSU, with supporting contracts for each year.
- Manufacturer Authorization: OEM authorizations required if bidding via distributors.
- Invoicing must be in the name of the consignee with their GSTIN.
- Data to support supplier onboarding: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified).
- No BOQ items; emphasis on data sheet accuracy and supplier credibility.
Terms, Conditions & Eligibility
- Option Clause: quantity may be increased/decreased up to 25% at contract and during currency at contracted rates; extended delivery period calculation formula provided, with a minimum of 30 days.
- GST advisory: bidder to determine applicable GST; reimbursement as per actuals or applicable rates, up to quoted GST percentage.
- Documentation for Vendor Code creation: PAN, GSTIN, cancelled cheque, EFT mandate.
- Data sheet alignment is mandatory; mismatches may trigger bid rejection.
- Eligibility: 2 years of Govt/PSU supply experience; OEM authorization if bidding via reseller; non-liquidity status.
- Invoices to be raised in consignee name with GSTIN of consignee.
Key Specifications
-
Product: Karl Fischer Reagent
-
No BOQ items available; single-product focus
-
Data Sheet must be uploaded and match product specifications
-
Experience: 2 years in similar govt/PSU supply
-
OEM authorization required for distributors bidding
-
Invoice in consignee name with GSTIN
Terms & Conditions
-
Option clause allows ±25% quantity variation
-
Onboarding requires PAN, GSTIN, cancelled cheque, EFT mandate
-
Data sheet alignment is mandatory to avoid rejection
Important Clauses
Payment Terms
GST reimbursement will follow actuals or applicable rate (whichever is lower) up to quoted GST percentage; bidder bears GST calculation responsibility
Delivery Schedule
Delivery period linked to original delivery date; extended period calculated using ( Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly defined in data; adherence to delivery and data-sheet compliance implied
Bidder Eligibility
-
2 years govt/PSU supply experience with relevant contracts
-
Non-bankrupt, not subject to liquidation or receivership
-
Manufacturer Authorization when bidding via OEM/distributor
Tender Data
Bid Details
Quantity
50
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
70 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
KARL FISHER REAGENT
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682302
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| UNNIMAYA K P | 682302,HINDUSTAN ORGANIC CHEMICALS LTD, AMBALAMUGAL ERNAKULAM | Ernakulam | Kerala | 682302 | 50 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9878067.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
03-Oct-2026, 8:30 am
Opening Date
04-Oct-2026, 8:30 am
Categories
1
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT Mandate certified by Bank
Data Sheet of the product offered
OEM authorization form/certificate if bidding through distributor
contracts proving 2 years of govt/PSU supply (years 1 and 2 as applicable)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Karl Fischer Reagent tender in India 2026?
Bidders must meet eligibility criteria including 2 years of govt/PSU supply, provide PAN, GSTIN, cancelled cheque and EFT mandate, and OEM authorization if bidding via distributor. Upload a compliant Data Sheet; adhere to the option clause and ensure invoicing in the consignee's GSTIN. Prepare data-sheet-match checks.
What documents are required for HOCL Karl Fischer Reagent bid 2026?
Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, Data Sheet, OEM authorization (if applicable), and contracts proving govt/PSU supply in last two years. Also provide vendor onboarding details to create the vendor code and ensure GST compliance at submission.
What is the option clause for quantity in this tender?
The purchaser may adjust quantity by up to 25% at contract award and during currency at contracted rates. Delivery timelines extend proportionally using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the invoicing requirements for HOCL procurement?
Invoices must be raised in the consignee's name with the consignee's GSTIN. Ensure the data sheet aligns with offered product specifications to avoid rejection during verification and matching steps.
What experience is required for Karl Fischer Reagent suppliers?
Bidders or OEMs must have supplied similar category products to Central/State Govt or PSU for at least 2 years prior to bid opening, with copies of relevant contracts for each year.
What documents prove bidder eligibility for this tender?
Key documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and data sheet. Also provide government/PSU contracts showing two years of qualified supply. Non-liquidity proof may be required according to buyer terms.
Where can I find the data sheet requirements for this tender?
Upload the product's Data Sheet with precise chemical specifications for Karl Fischer Reagent. The buyer will compare it against offered parameters; mismatches may lead to bid rejection, so ensure all technical parameters closely match the data sheet.
What is the impact of GST on bidding for this HOCL tender?
GST applicability is supplier-determined; reimbursement follows actual GST or applicable rate, capped at the quoted GST percentage. Bidder should verify GST rate at submission and reflect it accurately in the bid.