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IOCL Bongaigaon Refinery UPS Spare Parts Procurement Bongaigaon Assam 2026 Vertiv spares ISO-compliant

Bid Publish Date

21-Sep-2026, 10:31 am

Bid End Date

28-Sep-2026, 6:00 pm

Location

BONGAIGAON , ASSAM
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Progress

Issue21-Sep-2026, 10:31 am
AwardPending

Key Highlights

  • • Vertiv UPS spares procurement for IOCL Bongaigaon Refinery in Assam
  • • 4-month delivery period from contract award
  • • 100% payment within 30 days after delivery and site acceptance
  • • No EMD required; scope strictly for supply of goods (UPS spares)

Tender Overview

Organization: Indian Oil Corporation Limited - Bongaigaon Refinery. Product/Service: Procurement of spares of M/s Vertiv make UPS installed at IOCL Bongaigaon Refinery. Location: Bongaigaon, Assam (Chirang, 783385). Quantity/Scope: 129 line-item BOQ; scope limited to supply of goods (UPS spares). Estimated Value/EMD: Not specified; EMD not applicable. Delivery Schedule: 4 months from award. Key differentiator: Solely consumable spare-part supply for Vertiv UPS, with international OEM requirement. Context: IOCL seeks timely UPS maintenance via OEM-sourced spares, with site-delivery and acceptance terms.

Technical Specifications & Requirements

  • Scope: Procurement of spares for Vertiv UPS systems installed at IOCL Bongaigaon Refinery. Delivery window: 4 months from award; quantity adjustments may apply per contract.
  • Standards/Compliance: No specific IS/ISO standards listed; all items must align with Vertiv OEM specifications and compatibility with installed UPS units.
  • Testing/Quality: Not specified; assume standard factory-warranty on spares, with acceptance at site.
  • Delivery/Installation: Delivery to IOCL Bongaigaon Refinery, Chirang, Assam; site acceptance required prior to final payment.
  • Warranty/Support: Not explicitly stated; vendor should align with OEM warranty terms for Vertiv UPS spares.

Terms, Conditions & Eligibility

  • EMD: Not applicable.
  • Delivery: 4 months from award.
  • Payment Terms: 100% payment within 30 days after material delivery and acceptance at site.
  • Other Conditions: Scope limited to blessing of “Only supply of Goods”; third-party inspection not applicable. IOCL reserves right to reject deviations not meeting requirements after one correction opportunity.
  • Collateral/ATC: Provided in tender; references to standard IOCL ATC clauses and contact points are included in the buyer’s terms.

Key Specifications

  • Product category: Vertiv make UPS spare parts

  • Total BOQ items: 129 entries (spares catalogue not disclosed)

  • Delivery period: 4 months from award

  • Payment: 100% within 30 days after material delivery and site acceptance

  • Location: IOCL Bongaigaon Refinery, Chirang, Assam

  • Warranty/Support: OEM terms likely required for spares

Terms & Conditions

  • Delivery deadline is 4 months from award; IOCL may reject deviations

  • 100% payment within 30 days post-delivery and site acceptance

  • Not applicable EMD; scope strictly supply of goods (UPS spares)

Important Clauses

Delivery Schedule

Delivery of Vertiv UPS spares within 4 months from contract award; extended timing subject to IOCL terms.

Payment Terms

100% payment within 30 days after material delivery and site acceptance at IOCL Bongaigaon Refinery.

Penalties/Liquidated Damages

Deviations from delivery terms may be rejected; IOCL reserves right to require compliance after one corrective opportunity.

Bidder Eligibility

  • Experience in supplying UPS spare parts to large industrial facilities

  • OEM authorization or Vertiv-certified supplier status

  • Financial capacity to support procurement of 129 item BOQ spares

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Authority & Contact

Organization

Iocl Bongaigaon Refinery

Department

INDIAN OIL CORPORATION LIMITED

Office Name

Iocl Bongaigaon Refinery

Ministry

Ministry of Petroleum and Natural Gas

Grievance Contact

[email protected]

Tender Data

Bid Details

Quantity

586

Bid Validity

120 (Days)

Bid Type

Service

Evaluation

Total value wise evaluation

Inspection Required

No

Tech Clarification Time

4 Days

Preference & Exemptions

EMD Required

No

MII Purchase Preference

No

MSE Purchase Preference

No

MSE Exemption/Relaxation

No

Startup Exemption/Relaxation

No

Bid Splitting Applied

No

Requirements

Arbitration Clause

No

Mediation Clause

No

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

120

Delivery Locations

1

Delivery Cities

Chirang

Delivery Pincodes

783385

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Jay Kumar Prajapati783385,IOCL Bongaigaon RefineryChirangAssam7833852120-

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

GeM-Bidding-9914601.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 129 Items Sign in for GEM prices

#1

ACDC POWER SUPPLY,PN100201120018

As per RFQ

2 ea Delivery: 120 days
#2

DCDC POWER SUPPLY,PN100204011023

As per RFQ

2 ea Delivery: 120 days
#3

RECTIFIER LOGIC BOARD,PN100218031021

As per RFQ

1 ea Delivery: 120 days
#4

INVERTER LOGIC BOARD,PN100209210023

As per RFQ

2 ea Delivery: 120 days
#5

PCAUPS LOGIC BOARD,PN100221210021

As per RFQ

2 ea Delivery: 120 days
#6

HVI BOARD,PN100208210021

As per RFQ

2 ea Delivery: 120 days
#7

OPERATOR LOGIC BOARD,PN100215210021

As per RFQ

2 ea Delivery: 120 days
#8

PANEL SYNOPTIC MIMIC,PN100216120033

As per RFQ

2 ea Delivery: 120 days
#9

PCA RECT DRI BRD UPS PN 100218011022

As per RFQ

2 ea Delivery: 120 days
#10

PCA RC BOARD FOR SCR FUPS

As per RFQ

2 ea Delivery: 120 days
#11

PCB IGBT DRIVER BOARD,PN 100209120023

As per RFQ

2 ea Delivery: 120 days
#12

STATIC SWITCH DRIVER BOARD,100219120030

As per RFQ

2 ea Delivery: 120 days
#13

PCATEMPRETURE SENSOR BOARD,100220110001

As per RFQ

4 ea Delivery: 120 days
#14

PCA UNSYNC TRANSFER FUPS

As per RFQ

2 ea Delivery: 120 days
#15

PARALLEL LOGIC BOARD,PN100216210021

As per RFQ

2 ea Delivery: 120 days
#16

BATT,ERTH FAULT BRD, PN 100202120018

As per RFQ

2 ea Delivery: 120 days
#17

BATTERY BREAKER BOARD PN 100202120015

As per RFQ

2 ea Delivery: 120 days
#18

FAN 4 inch,PN181000016000

As per RFQ

50 ea Delivery: 120 days
#19

FAN,840 M3H,8 inch ,PN181000084000

As per RFQ

24 ea Delivery: 120 days
#20

FUSE 450A,EMERSON UPS,PN284704506000

As per RFQ

1 ea Delivery: 120 days
#21

FUSE 1250A,EMERSON UPS,PN284712509030

As per RFQ

2 ea Delivery: 120 days
#22

KIT,PN 271920105301,VERTIV

As per RFQ

1 ea Delivery: 120 days
#23

THYRISTOR,PN255901311420,VERTIV

As per RFQ

3 ea Delivery: 120 days
#24

THYRISTOR 1400A,STSW,PN255914001420

As per RFQ

2 ea Delivery: 120 days
#25

INVERTER IGBT,PN254604001222

As per RFQ

3 ea Delivery: 120 days
#26

150MFD300V AC CAPACITORS,

As per RFQ

58 ea Delivery: 120 days
#27

CAP 10000 MFD 315V DC PN234510933061

As per RFQ

84 ea Delivery: 120 days
#28

CAPACITOR,15 UF, 1000 VDC, plus 10 percentage

As per RFQ

4 ea Delivery: 120 days
#29

CURRENT TRANSFORMER 200300400A 02A

As per RFQ

2 ea Delivery: 120 days
#30

CURRENT TRANSFORMER 100012001400A02A

As per RFQ

2 ea Delivery: 120 days
#31

DCCT,HALL SENSR,300A,0 TO plus 600A150MA

As per RFQ

4 ea Delivery: 120 days
#32

SWITCH MICRO , PNO286163000090

As per RFQ

4 ea Delivery: 120 days
#33

TRANS THERMOSTAT EMERSON,PN300609023000

As per RFQ

4 ea Delivery: 120 days
#34

TX CTRL 60VA,1PH,PN291606010001,VERTI

As per RFQ

2 ea Delivery: 120 days
#35

TX CTRL 3PH 60VA, 415 V, 291606010015

As per RFQ

1 ea Delivery: 120 days
#36

TX CTRL500VA,EMERSON UPS,PN291650020001

As per RFQ

2 ea Delivery: 120 days
#37

TX CTRL700VA,EMERSON UPS,PN291670020002

As per RFQ

2 ea Delivery: 120 days
#38

POWER FUSE SET, PN 284702506000

As per RFQ

2 ea Delivery: 120 days
#39

FUSE, SEMICONDUCTOR, 1000A, 660VAC

As per RFQ

1 ea Delivery: 120 days
#40

SCR TWIN PACK 1600V 95A PN 255900951420

As per RFQ

3 ea Delivery: 120 days
#41

SEMI SCR,THYRISTOR,PN255903701420,TATA

As per RFQ

3 ea Delivery: 120 days
#42

BATTERY BREAKER BOARD PN 100202120023

As per RFQ

2 ea Delivery: 120 days
#43

FAN AXIAL,PN181002500601,VERTIV

As per RFQ

4 ea Delivery: 120 days
#44

HALL CURRENT SENSOR,PN294730030001

As per RFQ

2 ea Delivery: 120 days
#45

RECTFIER THYRISTOR 250A,PN255902501425

As per RFQ

3 ea Delivery: 120 days
#46

FUSE SEMI 160A,660V,PN284701606000

As per RFQ

2 ea Delivery: 120 days
#47

FUSE,PN 284702006000,VERTIV

As per RFQ

2 ea Delivery: 120 days
#48

FUSE 350A,EMERSON UPS,PN284703506000

As per RFQ

2 ea Delivery: 120 days
#49

CT 1PH10001A,EMERSON ,PN294901002010

As per RFQ

2 ea Delivery: 120 days
#50

THYRISTOR 900A RMS, PN 255905701620

As per RFQ

2 ea Delivery: 120 days
#51

IGBT,DUAL MODULE,HEAT SINK,300A 1200V

As per RFQ

2 ea Delivery: 120 days
#52

KIT FLAT CABLE ASSEMBLY 2560KVA 1PH UPS

As per RFQ

1 ea Delivery: 120 days
#53

PCAHV INTERFACE,PN10P208122007

As per RFQ

2 ea Delivery: 120 days
#54

PCALOW VOLT INTERFACE,PN10P212123003

As per RFQ

2 ea Delivery: 120 days
#55

PCA DIC CARD,71002821PN000000CL5198

As per RFQ

2 ea Delivery: 120 days
#56

PCA ID CARD,71002995,PN000000CL5199

As per RFQ

2 ea Delivery: 120 days
#57

PCBADIGITAL SIGNAL BOARDPN106204112024

As per RFQ

2 ea Delivery: 120 days
#58

PCARECTIFIER SCR FIRINGPN10P218122002

As per RFQ

2 ea Delivery: 120 days
#59

PCA CDCS, PN10P203122005

As per RFQ

2 ea Delivery: 120 days
#60

PCA IGBT DRIVER ,PN10P209122003

As per RFQ

2 ea Delivery: 120 days
#61

IGBT INTERFACE CARD, PN100209112009

As per RFQ

5 ea Delivery: 120 days
#62

PCBA DISPLAY BOARD,PN106204112025

As per RFQ

1 ea Delivery: 120 days
#63

PCA MOV CAD FOR 1PH,PN000000BP5110

As per RFQ

2 ea Delivery: 120 days
#64

PCA PARACON,PN10P216122001

As per RFQ

2 ea Delivery: 120 days
#65

PCA CIB INTERFACE PCB,PN106203112001

As per RFQ

2 ea Delivery: 120 days
#66

RESISTOR PCB FOR RC FILTER CIRCUIT

As per RFQ

1 ea Delivery: 120 days
#67

CAPACITOR,PN0000000C5014,VERTIV

As per RFQ

4 ea Delivery: 120 days
#68

AC CAPACITOR,PN0000000C5027

As per RFQ

10 ea Delivery: 120 days
#69

DC CAPACITOR,PN 0000000C5070

As per RFQ

6 ea Delivery: 120 days
#70

CAPACITOR,PN231010928060,VERTIV

As per RFQ

2 ea Delivery: 120 days
#71

DIODE SCR, PN0000000D5016

As per RFQ

2 ea Delivery: 120 days
#72

THYRISTOR,HEATSINK MOUNT,PN000000TH5016

As per RFQ

2 ea Delivery: 120 days
#73

IGBT, DUAL MODULE, PN0000000Q5050

As per RFQ

5 ea Delivery: 120 days
#74

FAN,PN0000000E5009,VERTIV

As per RFQ

12 ea Delivery: 120 days
#75

FUSE, SEMICONDUCTOR,PN284716006001

As per RFQ

1 ea Delivery: 120 days
#76

FUSE,PN0000000FO161,MAKEVERTIV

As per RFQ

2 ea Delivery: 120 days
#77

FUSE,GLASS CARTRIDGE,1 AMP,PN0000F0188

As per RFQ

20 ea Delivery: 120 days
#78

FUSE,GLASS CARTRIDGE,2 AMP,PN0000F0189

As per RFQ

20 ea Delivery: 120 days
#79

FUSE,HRC,500A,GEC

As per RFQ

1 ea Delivery: 120 days
#80

HALL EFFECT SENSOR,PN000000HD5081

As per RFQ

2 ea Delivery: 120 days
#81

HALL DEVICE,PN000000HD5082

As per RFQ

2 ea Delivery: 120 days
#82

TEMPERATURE SENSOR,PN 323477120702

As per RFQ

1 ea Delivery: 120 days
#83

THERMAL SWITCH,PN000000SW5142

As per RFQ

5 ea Delivery: 120 days
#84

PCACDCS,VERTIV,PN106203122002,20KVA

As per RFQ

1 ea Delivery: 120 days
#85

PCAIGBT, VERTIV,PN106209112000,20KVA

As per RFQ

3 ea Delivery: 120 days
#86

PCAHIGH FRQCY CONT CARD,PN10P208122006

As per RFQ

2 ea Delivery: 120 days
#87

PCACOM,VERTIV,PN106203111000,20KVA

As per RFQ

2 ea Delivery: 120 days
#88

PCADVFX, VERTIV,PN 106204112032 20KVA

As per RFQ

2 ea Delivery: 120 days
#89

PCAREGISTER PCB,106218112004,20KVA

As per RFQ

1 ea Delivery: 120 days
#90

CAPACITOR 10UF, 450 VAC,0000000C0338

As per RFQ

7 ea Delivery: 120 days
#91

AC CAPACITOR PN00000000C0347

As per RFQ

2 ea Delivery: 120 days
#92

DIODE SCR95A,PN0000000D0257,VERTIV

As per RFQ

3 ea Delivery: 120 days
#93

THYRISTR,HEATSINK MONTD,PN0000000TH041

As per RFQ

2 ea Delivery: 120 days
#94

IGBT,DUAL MODULE,PN0000000Q5059,EMERSO

As per RFQ

4 ea Delivery: 120 days
#95

FUS,STD MONT,CATG BLD,PN0000000F0103

As per RFQ

2 ea Delivery: 120 days
#96

FUSE,PN0000000F0194,VERTIV

As per RFQ

10 ea Delivery: 120 days
#97

FUSE,PN0000000J0143,VERTIV

As per RFQ

20 ea Delivery: 120 days
#98

FUSE SET,10KVA,110V AC,PN 284701006000

As per RFQ

5 ea Delivery: 120 days
#99

FUSE 400A,EMERSON UPS,PN284704006600

As per RFQ

1 ea Delivery: 120 days
#100

GLASS FUSE4 MM DIA20 MM L250 V10 A

As per RFQ

10 ea Delivery: 120 days
#101

HALL,EFFECT SENSOR,PN000000HD5072

As per RFQ

2 ea Delivery: 120 days
#102

HALL EFFECT SENSOR,000000HD5080,EMERSON

As per RFQ

2 ea Delivery: 120 days
#103

TEMPERATURE SENSOR,PN261702006000

As per RFQ

2 ea Delivery: 120 days
#104

PCAMOV,VERTIV,PN106213112000,3KVA

As per RFQ

1 ea Delivery: 120 days
#105

CAPACITOR 4700 F 350VDC

As per RFQ

2 ea Delivery: 120 days
#106

CAPACITOR,FILTER,2200MFD,450V DC

As per RFQ

1 ea Delivery: 120 days
#107

DID SCR,MDUL SINK MOUNT,PN0000000D5078

As per RFQ

3 ea Delivery: 120 days
#108

THYRISTR,HETSINK MOUNTD,PN0000000TH079

As per RFQ

2 ea Delivery: 120 days
#109

FAN,AXIAL,6INCH,PN0000000E5025,EMERSON

As per RFQ

2 ea Delivery: 120 days
#110

FUSE,GLASS CARTRIDGE,4 AMP,PN0000F0191

As per RFQ

10 ea Delivery: 120 days
#111

HALL EFFECT SENSOR,PN000000HD5071

As per RFQ

2 ea Delivery: 120 days
#112

CNTRL TRNSFRMR, 415230V, 92VA

As per RFQ

1 ea Delivery: 120 days
#113

AUTO TF, 0230V415V, 1A

As per RFQ

1 ea Delivery: 120 days
#114

AUTO TF, 0110V230V, 2A

As per RFQ

1 ea Delivery: 120 days
#115

CT,WINDOW,1 CORE,10002A,16VA,CL10

As per RFQ

2 ea Delivery: 120 days
#116

CT,WINDOW,1 CORE,40002A,32VA,CL10

As per RFQ

2 ea Delivery: 120 days
#117

CT,WINDOW,1 CORE,5002A,10VA,CL10

As per RFQ

2 ea Delivery: 120 days
#118

CT,WINDOW,1 CORE,30002A,32VA,CL10

As per RFQ

2 ea Delivery: 120 days
#119

EDISPLAY,PN000000BP5182,VERTIV

As per RFQ

1 ea Delivery: 120 days
#120

PCACAN OP BOARD,PN000000CL5248

As per RFQ

1 ea Delivery: 120 days
#121

MINIATURE POWER RELAY,PN000000RL5014

As per RFQ

2 ea Delivery: 120 days
#122

SPD,PN237738500006,VERTIV ENERGY PVT

As per RFQ

1 ea Delivery: 120 days
#123

PCBA,PN320602311513,VERTIV ENERGY PVT

As per RFQ

2 ea Delivery: 120 days
#124

PCBA,PN320602311516,VERTIV ENERGY PVT

As per RFQ

1 ea Delivery: 120 days
#125

GUI DISPLAY UNIT,PN320602311769,VERTIV

As per RFQ

1 ea Delivery: 120 days
#126

RECTIFIER MOD 22020A,PNMTK220V20AFC3

As per RFQ

2 ea Delivery: 120 days
#127

PCBA,PN2311770,VERTIV ENERGY PVT LTD

As per RFQ

1 ea Delivery: 120 days
#128

SHUNT,PN237310000000,VERTIV ENERGY PVT

As per RFQ

2 ea Delivery: 120 days
#129

RELAY,PN285435030600,VERTIV ENERGY PVT

As per RFQ

6 ea Delivery: 120 days
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Categories 60

SOLAR CELLS MAGNETIC SENSOR SILICON CARBIDE SHIELDED CABLE CURRENT TRANSFORMER DIODE GLUCOMETER INVERTER CIRCUIT ASSEMBLIES POLYETHYLENE PIPE RF PASSIVE COMPONENTS ELECTRON TUBE WEATHER MACHINE, MONITORING SYSTEM AND EQUIPMENTS PNEUMATIC UPS CAPACITORS SUB STATION ELECTRICAL CONDENSER BELL CONTROLLER THERMOCOUPLES AIR COOLED ENGINE SENSOR POWER SENSOR DISPLAY BOARD RESISTOR ELECTRONIC COMPONENTS AND SUPPLIES GEYSER FLUE GAS SOLAR PHOTOVOLTAIC SYSTEM DISCRETE COMPONENTS SOLAR PV PLANT BACTERIAL EXPRESSION VECTOR RF CABLE TEMPERATURE SENSOR CABLE INTERFACE CARD PYROMETERS ELECTRICAL SUBSTATION STATIC CONVERTERS SPEED DRIVE SYSTEM BI METALLIC SENSORS POWER RELAYS RECTIFIERS SOLAR CHARGER BATTERY PANEL WATER COOLED ENGINE AUTOMOTIVE CABLE CAPACITOR POWER SOLAR CHARGING RIBBON CABLE TEA KETTLE WINDOW SOLAR FENCE FAN NEON LAMP HYBRID POWER SYSTEM THERMOMETER ATM

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for UPS spare parts supply

4

Financial statements (latest)

5

EMD/Security deposit (Not applicable per ATC, but confirm per EMI terms)

6

Technical bid documents showing compatibility with Vertiv UPS

7

OEM authorization or Vertiv-certified supplier confirmation

8

Any site acceptance protocol or QA/QC documentation

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for IOCL UPS spares procurement in Bongaigaon Assam 2026

Bidders should ensure OEM authorization for Vertiv UPS spares, provide GST, PAN, experience certificates, and financials, then submit technical and commercial bids. The award requires 4 months delivery and 100% payment within 30 days after site acceptance, with no EMD.

What documents are required for IOCL UPS spare parts tender in Assam

Required documents include GST certificate, PAN, experience certificates for UPS spares, latest financial statements, OEM authorization, and technical bid demonstrating Vertiv compatibility. Ensure site acceptance protocol is included for final payment.

What are the delivery terms for IOCL BGR UPS spares procurement 2026

Delivery must be completed within 4 months from award. IOCL reserves right to reject deviations not meeting delivery requirements, after giving one corrective opportunity to bidders.

What are the payment terms for IOCL BGR UPS spares supply

Payment is 100% within 30 days after material delivery and site acceptance at IOCL Bongaigaon Refinery. Ensure invoicing aligns with delivery milestones and acceptance criteria.

What is the scope of supply for Vertiv UPS spares in IOCL tender

Scope is limited to supply of goods (UPS spares) for Vertiv make UPS installed at IOCL BGR. The BOQ contains 129 items; no installation or service scope.

Are EMD requirements applicable for the IOCL UPS spares tender

EMD is listed as Not applicable in the ATC; bidders should still verify any documentary deposits or bid security as per IOCL terms before submission.

What warranties apply to Vertiv UPS spare parts in this IOCL tender

Warranty terms align with OEM Vertiv spares; bidders should provide OEM warranty details and ensure compatibility with installed UPS units at BGR.

Where will delivery of Vertiv UPS spares be accepted by IOCL

Delivery location is IOCL Bongaigaon Refinery, Chirang, Assam (783385). Acceptance occurs at the refinery site, triggering final payment.

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