Custom Bid for Services - Biennial Job Contract for Maintenance of ROTORK Make actuators at NSPCL -
Ntpc Sail Power Company Ltd
DURG, CHHATTISGARH
Posted:
13 November 2025
Closed:
9 December 2025
GEM
GEM
Bharat Petroleum Corporation Ltd Rotork Actuators On-Call Maintenance Tender Mumbai Maharashtra 2026
Bid Publish Date
03-Jun-2026, 9:16 am
Bid End Date
17-Jun-2026, 2:00 pm
Location
Progress
Issue03-Jun-2026, 9:16 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
Bharat Petroleum Corporation Ltd invites bids for an on-call maintenance contract for Rotork actuators at pipeline locations in Mumbai, Maharashtra. The opportunity covers ongoing service support with potential quantity/duration adjustments up to 25%. Estimated value and EMD are not disclosed. The arrangement centers on timely maintenance, fault rectification, and preventive services to ensure uninterrupted pipeline operations. A distinctive feature is the integration with BPCL’s digital invoicing system and electronic measurement book, requiring bidder registration on the DIM portal. This procurement emphasizes service continuity, responsive onsite support, and adherence to BPCL processes.
Technical Specifications & Requirements
- Service scope: On-call maintenance for Rotork actuators used in pipeline locations, including fault diagnosis, preventive maintenance, and repair work as requested.
- Billing/approval: Work measurements via E-MB; invoicing aligned with DIM; separate PO for invoicing purposes.
- Payment terms: 75% payment on the 15th day of invoice certification by EIC; remaining 25% on the 30th day.
- Contract flex: Clause allowing up to 25% increase in quantity or duration at contract issuance or with service provider consent.
- ATC/docs: BPCL contractual terms apply over GeM SLA; vendor must comply with BPCL ATC clauses.
- Delivery/execution: On-call response and service delivery aligned to BPCL’s project requirements; no BOQ items specified.
Terms, Conditions & Eligibility
- EMD/guarantees: Not disclosed in the available data; bidders should prepare typical BPCL security as per DIM integration.
- Payment methodology: As above; DIM/E-MB integration required.
- Documentation: Successful bidder will receive a BPCL contract copy and guidance documents for DIM/E-MB onboarding.
- Contractual framework: BPCL contract provisions prevail over GeM SLA; ATC clauses must be complied with.
- Delivery timeline: On-call maintenance cadence with BPCL scheduling; no fixed delivery window stated.
- Geographical scope: Pipeline locations in Mumbai, Maharashtra; service is location-specific.
Key Specifications
-
Rotork actuators maintenance service
-
On-call fault diagnosis and preventive maintenance
-
DIM and E-MB integration for billing and measurements
-
Delivery/response aligned to BPCL scheduling
-
No explicit BOQ quantities or detailed performance metrics provided
Terms & Conditions
-
Clause permitting 25% scope/quantity adjustment
-
75% payment on 15th day after EIC cert, 25% on 30th day
-
Separate PO for invoicing with DIM/E-MB onboarding
-
BPCL contract terms prevail over GeM SLA
-
On-call maintenance for Rotork actuators at Mumbai pipeline locations
Important Clauses
Payment Terms
75% payment on 15th day of invoice certification by EIC; 25% balance on 30th day. DIM/E-MB onboarding required.
Delivery Schedule
On-call maintenance with BPCL scheduling; no fixed delivery dates provided in tender data.
Penalties/Liquidated Damages
Not specified in disclosed data; BPCL ATC clauses may include LDs as per standard contract terms.
Bidder Eligibility
-
Experience in maintaining Rotork actuators or similar pipeline Actuator systems
-
Capability to integrate with BPCL DIM/E-MB platform
-
Financial stability evidenced by recent financial statements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - ON CALL MAINTENANCE CONTRACT FOR ROTORK ACTUATORS AT PIPELINE LOCATIONS
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GASBHARAT PETROLEUM CORPORATION LTD
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Documents 12
GeM-Bidding-9398937.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar Rotork actuators maintenance
4
Financial statements (last 2 years)
5
EMD/security deposit as applicable (not disclosed in tender data)
6
Technical bid documents demonstrating capability for on-call maintenance
7
OEM authorizations for Rotork actuators (if required)
8
DIM registration confirmation for BPCL Digital Invoice Management
9
Company profile and previous project references
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for BPCL Rotork actuators maintenance in Mumbai 2026
Bidders should register on BPCL DIM, prepare technical bid for Rotork actuator maintenance, submit GST, PAN, experience certificates, financials, and OEM authorizations, then comply with the 75%/25% payment terms and the 25% contract quantity/duration flex. Ensure DIM/E-MB onboarding before contract award.
What documents are required for BPCL Mumbai Rotork maintenance tender
Required documents include GST certificate, PAN, recent financial statements, experience certificates for similar maintenance, OEM authorization if applicable, DIM registration proof, and technical bid demonstrating capability for on-call maintenance of Rotork actuators at pipeline locations.
What are the payment terms for BPCL Rotork maintenance services
Payment is 75% on the 15th day after invoice certification by the EIC and the remaining 25% on the 30th day. A BPCL contract copy and DIM onboarding guidance will be provided; ensure timely bill submission via E-MB.
What standards or certifications are required for Rotork maintenance BPCL
The tender references BPCL ATC terms and DIM/E-MB processes. While no explicit standards are listed, bidders should present relevant maintenance credentials, Rotork OEM familiarity, and compliance with BPCL contract terms and DIM/E-MB submission requirements.
When is the BPCL on-call Rotork maintenance tender due in Mumbai
Exact submission dates are not disclosed in the provided data. Bidders should monitor BPCL GeM postings, ensure DIM/E-MB readiness, and align with the 25% scope adjustment clause for timing considerations.
What is the scope of on-call maintenance for Rotork actuators
Scope includes fault diagnosis, preventive maintenance, and requested repairs for Rotork actuators in BPCL pipeline locations. The contract allows up to 25% increase in quantity or duration at issuance or with consent, ensuring service continuity.
How does DIM/E-MB onboarding affect BPCL tender participation
Onboarding enables online measurements, invoicing, and digital approvals. Successful bidders receive DIM/E-MB help documents with BPCL PO copies; timely registration is mandatory for invoice processing and payment flow.
What ongoing terms govern BPCL contract vs GeM SLA
BPCL contract terms prevail over GeM SLA. Vendors must adhere to BPCL ATC clauses, DIM/E-MB processes, and BPCL-specific invoicing guidelines for this on-call maintenance tender.
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Documents 12
GeM-Bidding-9398937.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS