Indian Army ISO 9001 Bid for Security Equipment Procurement 2026 – Supplier Requirements & Turnover
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • Vendor code creation with PAN, GSTIN, cancelled cheque, EFT Mandate
- • 25% quantity variation option during procurement and contract execution
- • OEM turnover criteria applicable in bunch bids
- • Minimum 30 days additional delivery time when extending delivery period
- • Audited financial statements or CA/Cost Accountant certificate required for turnover verification
- • BOQ contains 19 items; quantities not disclosed publicly
- • No explicit EMD amount published in provided data; verify in bid document
Tender Overview
The Indian Army, Department Of Military Affairs, is inviting proposals for security equipment procurement with an estimated value of ₹1,354,483.00. The tender references multiple internal category codes, but the core scope centers on supplying items under a 19-item BOQ with unspecified quantities. Bidders should note the option clause allowing a 25% quantity variation during contract execution, with delivery timelines extending proportionally and a minimum additional period of 30 days. The process requires vendor code creation, including mandatory financial and corporate documentation. This opportunity is governed by mandatory ISO 9001 certification for bidders or OEMs, underscoring a quality management mandate and traceable compliance across supplied products. Key differentiators include OEM turnover requirements and the possibility of contract quantity adjustments at predetermined rates. This tender emphasizes formal supplier registration procedures and strict adherence to contract terms set by the Indian Army, highlighting the need for robust financial and operational readiness to fulfill potential purchase orders.
Technical Specifications & Requirements
- ISO 9001 certification for the bidder or offered OEM products.
- Mandatory documents for vendor code creation: PAN Card, GSTIN, Cancelled Cheque, and ** EFT Mandate** certified by bank.
- Turnover criteria: minimum average annual turnover over the last 3 financial years as specified in bid document; audited balance sheets or CA/Cost Accountant certificate required.
- OEM turnover criteria apply similarly for primary product category in case of bunch bids; OEMs with older entities must use completed years after incorporation for turnover calculation.
- BOQ contains 19 items but lacks itemized quantities; bidders must account for potential variations and ensure ISO 9001 compliance for all offered products.
- Standard bid submission includes documentary evidence to support turnover and quality claims.
Terms, Conditions & Eligibility
- EMD: Not explicitly stated in available data; bidders should monitor bid document for exact amount when released.
- Documents: Submit PAN, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate with bid.
- Certification: ISO 9001 required; OEMs must demonstrate compliance.
- Turnover: Minimum average annual turnover over last 3 years as per bid document; provide audited balance sheets or CA/Cost Accountant certificate.
- OEM Criteria: OEM turnover criteria apply; for bunch bids, the highest-valued primary category OEM must meet turnover.
- Delivery & Quantity: Option clause allows ±25% quantity change; delivery period adjusts accordingly with a minimum 30-day extension.
- Other: Vendor code creation and sample clauses referenced; ensure all terms are met before bid submission.
Key Specifications
-
Product scope: security equipment procurement under Indian Army Department Of Military Affairs
-
Estimated value: ₹1,354,483.00
-
Quantity: 19 items in BOQ (quantities not disclosed)
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Standards: ISO 9001 certification required for bidder or OEM
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Delivery: extension logic linked to 25% quantity variation with minimum 30 days
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Finance: three-year turnover documentation required; audited statements or CA certificate
Terms & Conditions
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25% quantity variation allowed at contract placement and during currency
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ISO 9001 certification mandatory for bidders or OEMs
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Submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid
Important Clauses
Payment Terms
No explicit payment terms provided in data; verify in bid doc and ensure compliance with standard government procurement payment cycles.
Delivery Schedule
Delivery period starts from last date of original Delivery Order; extended delivery time proportional to quantity extension with minimum 30 days.
Penalties/Liquidated Damages
Not specified in the available terms; bidders should review contract for LD provisions and performance bonds if applicable.
Bidder Eligibility
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Audited turnover proof for last 3 financial years
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ISO 9001 certification (bidder or OEM)
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PAN and GSTIN validity
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Vendor code creation documents (PAN, GSTN, cancelled cheque, EFT mandate)
Tender Data
Bid Details
Quantity
1197
Category
2930-000684
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
4
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
2930-000684 , F-8008800 , 5930-001314 , 2590-024062 , F-11001605340-174464 , 4720-016076 , F-0836610 , 6240- 013633 , F-2341200 , 6220-004483 , F-2746600 , 2540- 009040 , X-7473700 , 5330-72-0131156 , F-7410300 , 2540-72-04-6412F5J00800 , 2654-5450-0132 , CVD-NNK-57 , 150-030-002-003
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
PATHANKOT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PATHANKOT | PATHANKOT | - | - | 29 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9998053.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
2930-000684
TANK WATER RESERVE
F-8008800
AIR FILTER
5930-001314
BLACK OUT CHANGE OVER SWITCH
2590-024062
CABLE ASSY CONTROL
F-11001605340-174464
CAP OIL FILTER
4720-016076
HOSE ASSY NON METALIC OF HOSE
F-0836610
JUBLIEE CLIP
6240-013633
LAMP INCANDESCENT
F-2341200
LAMP UNIT VEHICULAR
6220-004483
LIGHT BACK UP
F-2746600
OIL SEAL
2540-009040
REGULATOR VEHICLE WINDOW
X-7473700
OIL SEPARATOR
5330-72-0131156
SEAL PLAIN
F-7410300
STOP LIGHT SWITCH
2540-72-04-6412F5J00800
TARPAULIN ASSY CANOPY
2654-5450-0132
STEARING MTD COMBI SWITCH
CVD-NNK-57
BSLA 12V 80AH
150-030-002-003
CLUTCH BOOSTER REPAIR KIT
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 2930-000684 | TANK WATER RESERVE | 29 | nos | lpo-29douproc | 15 | |
| 2 | F-8008800 | AIR FILTER | 7 | nos | lpo-29douproc | 15 | |
| 3 | 5930-001314 | BLACK OUT CHANGE OVER SWITCH | 8 | nos | lpo-29douproc | 15 | |
| 4 | 2590-024062 | CABLE ASSY CONTROL | 50 | nos | lpo-29douproc | 15 | |
| 5 | F-11001605340-174464 | CAP OIL FILTER | 23 | nos | lpo-29douproc | 15 | |
| 6 | 4720-016076 | HOSE ASSY NON METALIC OF HOSE | 18 | nos | lpo-29douproc | 15 | |
| 7 | F-0836610 | JUBLIEE CLIP | 85 | nos | lpo-29douproc | 15 | |
| 8 | 6240-013633 | LAMP INCANDESCENT | 544 | nos | lpo-29douproc | 15 | |
| 9 | F-2341200 | LAMP UNIT VEHICULAR | 62 | nos | lpo-29douproc | 15 | |
| 10 | 6220-004483 | LIGHT BACK UP | 71 | nos | lpo-29douproc | 15 | |
| 11 | F-2746600 | OIL SEAL | 29 | nos | lpo-29douproc | 15 | |
| 12 | 2540-009040 | REGULATOR VEHICLE WINDOW | 95 | nos | lpo-29douproc | 15 | |
| 13 | X-7473700 | OIL SEPARATOR | 45 | nos | lpo-29douproc | 15 | |
| 14 | 5330-72-0131156 | SEAL PLAIN | 19 | nos | lpo-29douproc | 15 | |
| 15 | F-7410300 | STOP LIGHT SWITCH | 60 | nos | lpo-29douproc | 15 | |
| 16 | 2540-72-04-6412F5J00800 | TARPAULIN ASSY CANOPY | 2 | nos | lpo-29douproc | 15 | |
| 17 | 2654-5450-0132 | STEARING MTD COMBI SWITCH | 32 | nos | lpo-29douproc | 15 | |
| 18 | CVD-NNK-57 | BSLA 12V 80AH | 10 | nos | lpo-29douproc | 15 | |
| 19 | 150-030-002-003 | CLUTCH BOOSTER REPAIR KIT | 8 | nos | lpo-29douproc | 15 |
Categories
22
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Required Documents
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate certified by Bank
Audited Balance Sheets for last 3 years or CA/Cost Accountant turnover certificate
OEM authorization (if bidding as OEM or on behalf of OEM)
Proof of ISO 9001 certification (bidder or OEM)
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for the security equipment tender in Indian Army 2026?
To bid, ensure ISO 9001 certification is held by you or your OEM, prepare PAN, GSTIN, cancelled cheque, and bank-approved EFT mandate, and compile three years of audited turnover or CA/Cost Accountant certificates. Align with the 25% quantity variation clause and submit all documents for vendor code creation.
What documents are required for vendor code creation in this army tender?
Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. Also include proof of ISO 9001, and turnover documentation (audited statements or CA certificate) for the last three financial years as part of the bid.
What is the turnover criterion for bidders and OEMs in this procurement?
Bidders must meet the minimum average annual turnover over the last three years as specified in the bid document. OEMs must also meet the same turnover threshold; in bundled bids, the highest-valued primary product OEM must meet the criterion.
What are the delivery extension rules for quantity changes in this tender?
Delivery time extends proportionally to the (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. The purchaser may adjust the delivery period accordingly during execution.
What certification is mandatory for bidders and OEMs in this Army bid?
ISO 9001 certification is mandatory for the bidder or the OEM offering the product. Ensure certification scope covers the supply of security equipment and related components to the Indian Army.
What is the estimated value and item count in the BOQ for this tender?
Estimated value is ₹1,354,483.00. The BOQ lists 19 items, though explicit quantities per item are not disclosed; bidders should prepare for multi-item supply and scalable ordering.
Which documents prove eligibility and financial capability for the Army tender?
Provide three-year turnover evidence (audited balance sheets or CA certificate), PAN, GSTIN, cancelled cheque, EFT mandate, and ISO 9001 certification. OEM authorization is required if bidding on behalf of an OEM or as an OEM.
How does the 25% option clause affect bid quantity and pricing?
The Purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency at contracted rates. Pricing remains fixed per the contract for the extended quantities, with adjusted delivery timelines.