IOCL Digboi Refinery Mechanical Spare Parts Tender 2026: OIL SEAL, WORM WHEEL, GEAR BOX Components ISO/IS Standards
Progress
Key Highlights
- • Authorized proprietary bidder requirement: M/s TECHNO SERVICES ENGINEERING SYSTEMS PRIVATE LIMITED for evaluation
- • Quantity variation: up to 25% of bid quantity at contract placement and during currency
- • Delivery timeline formula: delayed delivery time calculation and minimum 30 days
- • Scope: Only supply of goods (no services) for RADICON 500 series components
- • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate
- • ATC reference: Bidders must consult BUYER UPLOADED ATC document for declaration formats
- • Item categories: OIL SEAL, WORM WHEEL SHAFT, WORM SHAFT, GEAR BOX (REDUCTION/V 500) - 11 items
- • Geography: IOCL Digboi Refinery, Assam region
Tender Overview
IOCL Digboi Refinery (Indian Oil Corporation Limited) invites bids for supply of mechanical spare parts including OIL SEAL, WORM WHEEL SHAFT, GEAR BOX reductions and related items under 11 BOQ lines. The scope is strictly GOODS supply with no service element. An authorized proprietary bidder, M/s TECHNO SERVICES ENGINEERING SYSTEMS PRIVATE LIMITED, is named for evaluation. Items reference RADICON components with U 500 and V 500 variants; exact quantities are not disclosed in the excerpt, but the contract contemplates multiple line items totaling 11 entries. The tender includes an option clause allowing up to 25% quantity variation at contract at bid rates and a minimum delivery extension rule. The environment requires bidders to address delivery from the last delivery order date and potential extended periods. The procurement is positioned as a procurement bid in the oil & gas equipment category for Digboi, Assam region.
- Organization: IOCL Digboi Refinery (Indian Oil Corporation Limited)
- Product/Service: Mechanical spare parts (oil seal, worm wheel shaft, worm shaft, gear box) for RADICON U/V 500 series
- Location: Digboi, Assam
- Estimated Value: Not disclosed
- Key Differentiator: Authorized proprietary bidder required for evaluation; detailed item specifications attached in bid document
Technical Specifications & Requirements
- Scope: Supply of Goods only; no on-site installation or after-sales service described in excerpt
- Items: 11 items including OIL SEAL, WORM WHEEL SHAFT, WORM SHAFT, GEAR BOX (REDUCTION, V variants) in 500 RADICON family
- Variation Clause: Up to 25% quantity increase/decrease at contract signing and during currency, at contracted rates
- Delivery Rule: Delivery period begins from last date of original delivery order; extended time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension may reach original delivery period
- Bidder Eligibility: Authorized proprietary bidder; non-liquidation and non-bankruptcy status; bid must include undertaking
- ATC/ATC Doc: Refer to uploaded ATC document for declaration formats; quote best prices after reviewing item specifications
- Bidder Identity: Only M/s TECHNO SERVICES ENGINEERING SYSTEMS PRIVATE LIMITED considered for evaluation as authorized bidder
- Documentation: Scope emphasizes GOODS supply with required submission per T&C
Terms, Conditions & Eligibility
- EMD/Financial Standing: Not explicitly stated in excerpt; bidders must not be under liquidation or bankruptcy and should upload an undertaking
- Required Documents: Copy of PAN Card, Copy of GSTIN, Copy of Cancelled Cheque, Copy of EFT Mandate duly certified by Bank
- Delivery & Payment: Delivery period tied to delivery orders; payment terms not specified in excerpt
- Warranty/Penalties: Not specified in excerpt
- Special Clause: Buyer's right to modify quantities by up to 25% during contract and currency; reference to ATC for formats
- Bidder Scope: Only supply of Goods; authorized bidder must be confirmed in evaluation; detailed item specs in bid document
- Compliance: Bidders must review item specifications attached with bid document
Key Specifications
-
Product/service: Mechanical spare parts for RADICON 500 series (Oil seals, Worm wheels, Worm shafts, Gear boxes)
-
Quantities: 11 items; exact numbers not disclosed in excerpt
-
Estimated value: Not disclosed
-
Experience: Authorized proprietary bidder required (TECHNO SERVICES ENGINEERING SYSTEMS PRIVATE LIMITED)
-
Quality/standards: Standards not specified in excerpt; refer to item specifications in bid document
-
Delivery: Schedule per last delivery order; extension formula with minimum 30 days
Terms & Conditions
-
Option clause allows up to 25% quantity variation during contract
-
Delivery start from last delivery order date; minimum extension 30 days
-
Only GOODS supply; authorized bidder must be confirmed for evaluation
-
Mandatory submission of PAN, GSTIN, cancelled cheque, EFT mandate
-
Refer to ATC document for declaration and data requirements
Important Clauses
Payment Terms
Not specified in excerpt; scope indicates GOODS supply with standard government procurement terms likely apply
Delivery Schedule
Delivery period begins after last delivery order; extensions governed by the option clause formula
Penalties/Liquidated Damages
Not described in excerpt; likely governed by standard IOCL procurement terms in ATC
Bidder Eligibility
-
Authorized proprietary bidder status confirmed (TECHNO SERVICES ENGINEERING SYSTEMS PRIVATE LIMITED)
-
Not under liquidation, court receivership, or bankruptcy
-
Must submit PAN, GSTIN, cancelled cheque, and EFT mandate
Tender Data
Bid Details
Quantity
40
Category
Item 10 OIL SEAL,U 500,RADICON
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Item 10 OIL SEAL,U 500,RADICON , Item 20 WORM WHEEL SHAFT,U 500,RADICON , Item 30 WORM SHAFT,U 500,RADICON , Item 40 WORM WHEEL,U 500,RADICON , Item 50 GEAR BOX,REDUCTION,U 500,RADICON , Item 60 GEAR BOX,V 500,RADICON , Item 70 WORM WHEEL SHAFT,V 500,RADICON , Item 80 WORM SHAFT,V 500,RADICON , Item 90 OIL SEAL,WORM WHEEL SHAFT,V 500,RADICON , Item 100 OIL SEAL,WORM SHAFT,V 500,RADICON , Item 110 WORM WHEEL,V 500,RADICON
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Tinsukia
Delivery Pincodes
786171
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mayank Rai | 786171,Materials Department Indian Oil Corporation Ltd. (Assam Oil Division) Digboi Refinrey, Digboi | Tinsukia | Assam | 786171 | 4 | 120 | - |
Authority Records
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Documents 7
GeM-Bidding-9740506.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
Item 10 OIL SEAL,U 500,RADICON
Item 10 OIL SEAL,U 500,RADICON
Item 20 WORM WHEEL SHAFT,U 500,RADICON
Item 20 WORM WHEEL SHAFT,U 500,RADICON
Item 30 WORM SHAFT,U 500,RADICON
Item 30 WORM SHAFT,U 500,RADICON
Item 40 WORM WHEEL,U 500,RADICON
Item 40 WORM WHEEL,U 500,RADICON
Item 50 GEAR BOX,REDUCTION,U 500,RADICON
Item 50 GEAR BOX,REDUCTION,U 500,RADICON
Item 60 GEAR BOX,V 500,RADICON
Item 60 GEAR BOX,V 500,RADICON
Item 70 WORM WHEEL SHAFT,V 500,RADICON
Item 70 WORM WHEEL SHAFT,V 500,RADICON
Item 80 WORM SHAFT,V 500,RADICON
Item 80 WORM SHAFT,V 500,RADICON
Item 90 OIL SEAL,WORM WHEEL SHAFT,V 500,RADICON
Item 90 OIL SEAL,WORM WHEEL SHAFT,V 500,RADICON
Item 100 OIL SEAL,WORM SHAFT,V 500,RADICON
Item 100 OIL SEAL,WORM SHAFT,V 500,RADICON
Item 110 WORM WHEEL,V 500,RADICON
Item 110 WORM WHEEL,V 500,RADICON
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Item 10 OIL SEAL,U 500,RADICON | Item 10 OIL SEAL,U 500,RADICON | 4 | ea | mayankrai | 120 | |
| 2 | Item 20 WORM WHEEL SHAFT,U 500,RADICON | Item 20 WORM WHEEL SHAFT,U 500,RADICON | 4 | ea | mayankrai | 120 | |
| 3 | Item 30 WORM SHAFT,U 500,RADICON | Item 30 WORM SHAFT,U 500,RADICON | 4 | ea | mayankrai | 120 | |
| 4 | Item 40 WORM WHEEL,U 500,RADICON | Item 40 WORM WHEEL,U 500,RADICON | 4 | ea | mayankrai | 120 | |
| 5 | Item 50 GEAR BOX,REDUCTION,U 500,RADICON | Item 50 GEAR BOX,REDUCTION,U 500,RADICON | 2 | ea | mayankrai | 120 | |
| 6 | Item 60 GEAR BOX,V 500,RADICON | Item 60 GEAR BOX,V 500,RADICON | 2 | ea | mayankrai | 120 | |
| 7 | Item 70 WORM WHEEL SHAFT,V 500,RADICON | Item 70 WORM WHEEL SHAFT,V 500,RADICON | 4 | ea | mayankrai | 120 | |
| 8 | Item 80 WORM SHAFT,V 500,RADICON | Item 80 WORM SHAFT,V 500,RADICON | 4 | ea | mayankrai | 120 | |
| 9 | Item 90 OIL SEAL,WORM WHEEL SHAFT,V 500,RADICON | Item 90 OIL SEAL,WORM WHEEL SHAFT,V 500,RADICON | 4 | ea | mayankrai | 120 | |
| 10 | Item 100 OIL SEAL,WORM SHAFT,V 500,RADICON | Item 100 OIL SEAL,WORM SHAFT,V 500,RADICON | 4 | ea | mayankrai | 120 | |
| 11 | Item 110 WORM WHEEL,V 500,RADICON | Item 110 WORM WHEEL,V 500,RADICON | 4 | ea | mayankrai | 120 |
Categories
4
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Undertaking of bidder financial standing (not under liquidation or bankruptcy)
Any OEM authorizations or proprietary bidder confirmation
Technical bid documents and ATC-declared declarations as per BUYER UPLOADED ATC
Submitted bid price for GOODS scope including all cost components
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for IOCL Digboi mechanical spares tender 2026 in Assam
Bidders must be the authorized proprietary bidder (TECHNO SERVICES ENGINEERING SYSTEMS PRIVATE LIMITED) and submit PAN, GSTIN, cancelled cheque, and EFT mandate. Review BUYER UPLOADED ATC for declaration formats and item specifications; supply GOODS only. Ensure conformity to 25% quantity variation and timing rules from last delivery order.
What documents are required for IOCL Digboi spares procurement submission
Submit PAN, GSTIN, cancelled cheque, EFT mandate. Provide undertaking on non-liquidation status. Include OEM authorizations or proof of authorized bidder status. Attach technical bid documents per ATC and biometric declarations as per BUYER UPLOADED ATC to participate in the 2026 spares tender.
What items are included in the IOCL Digboi 11-item BOM for 500 series
The BOQ covers OIL SEAL, WORM WHEEL SHAFT, WORM SHAFT, GEAR BOX REDUCTION and WORM WHEEL/SHaft variants in 500 RADICON family. Exact quantities per item are not disclosed in excerpt; refer to bid documents for line item quantities 1-11 and attached specifications.
What is the delivery extension rule for IOCL Digboi mechanical goods
Delivery extensions calculate as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period is shorter than 30 days, the extension equals the original period. The purchaser may extend within contracted rates for the extended period.
What is the scope of supply for the IOCL Digboi tender
Scope explicitly covers Only supply of Goods for mechanical spares, not services. Ensure quotes include all cost components for the 11 items and align with the ATC declarations and item specifications attached to the bid document.
What is the bid evaluation bidder requirement for IOCL Digboi 2026
Evaluation will consider authorized proprietary bidder status (TECHNO SERVICES ENGINEERING SYSTEMS PRIVATE LIMITED) and adherence to procurement terms, including the 25% variation clause, delivery rules, and submission of required GST/PAN/EFT documents, with item-specific ATC data guiding pricing.
When will the IOCL Digboi 2026 spares procurement close
The exact bid submission deadline is not provided in the excerpt. Bidders should monitor the official IOCL tender portal and ensure compliance with ATC declaration formats after reviewing the detailed item specifications attached in the bid document.
What standards or certifications are required for IOCL Digboi spares
Standards are not explicitly listed in the excerpt; bidders must consult item specifications and ATC documents. Ensure compliance with any OEM approvals or RADICON component specifications indicated in the detailed bid package to qualify for evaluation.