Indian Air Force Access Control System Biometric Device Tender Thane Maharashtra 2026
Bid Publish Date
29-Aug-2026, 3:52 pm
Bid End Date
08-Sep-2026, 4:00 pm
EMD
₹40,000
Location
Progress
Key Highlights
- • Brand/OEM requirements: explicit OEM data sheet alignment with product offered
- • Technical standards: ensure controller-level authentication and biometric deployment specifics
- • Special clauses: 5-day post-award Detailed Design Drawings approval process with 5-day modification cycle
- • Eligibility: 3+ years government/PSU supply experience; 7-year residual market life for offerings
- • Warranty/AMC: not specified; ensure data sheet matches and End User Certificate routing
- • Penalties: LD/penalties not detailed; delivery timing may adjust if drawing approvals delay
- • Delivery: on-site deployment of biometric access control hardware in Thane, Maharashtra
- • Submission: mandatory GST, PAN, cancelled cheque, EFT mandate and Data Sheet with bid
Tender Overview
The Indian Air Force, Department of Military Affairs, invites bids for an Access Control System featuring Biometric Device technology in Thane, Maharashtra. The procurement carries an EMD of ₹40,000 and requires detailed design drawings within 5 days of award, with Buyer approval or modification lists issued within another 5 days. Bidders must ensure the supplied system aligns with approved drawings, and delivery may be adjusted if Buyer approvals are delayed. The contract emphasizes non-obsolescence, with a minimum 7-year market life requirement and end-user certification norms when applicable.
Technical Specifications & Requirements
- Biometric Device Type with front-end deployment and controller-level authentication support
- User Enrolment Capacity specified in the tender data
- Front Camera Minimum Resolution expressed in Meagapixels (Megapixels)
- Deployment Type: on-site access control hardware configuration
- Data Sheet submission mandatory to enable parameter-for-parameter verification against offered specifications
- OEM/Manufacturer alignment through data sheets and product specifications to prevent mismatches
- Bidders must provide a product that remains market-active for a minimum 7 years post bid opening to avoid obsolescence claims
Terms, Conditions & Eligibility
- EMD: ₹40,000 (to be paid as per tender terms)
- Experience: minimum 3 years of supplying similar biometric access control systems to central/state government bodies or PSUs
- Documentation: PAN, GSTIN, cancelled cheque, and EFT mandate copy mandatory with bid
- Data Sheet alignment with offered product; End User Certificate in Buyer format when requested
- Not under liquidation or similar proceedings; compliance with GST considerations as applicable
- Data Sheet mismatch may lead to bid rejection; vendor code creation prerequisites apply
Key Specifications
-
Biometric Device Type with controller-level authentication
-
Front Camera Minimum Resolution (Megapixels) specified
-
Deployment Type for biometric access control
-
User Enrolment Capacity (number) to be clearly stated
-
Data Sheet alignment with offered product to prevent mismatch
-
7-year residual market life requirement for offered product
Terms & Conditions
-
EMD amount of ₹40,000 with payment terms as per bid conditions
-
3+ years government/PSU experience with relevant contracts
-
Submission of PAN, GSTIN, cancelled cheque, EFT mandate
-
5-day Detailed Design Drawings submission and 5-day modification response
-
Data Sheet must match offered product specifications
Important Clauses
Payment Terms
EMD of ₹40,000; GST as applicable; payment terms to be defined in the contract
Delivery Schedule
Delivery/installation aligned with approved Detailed Design Drawings; delays due to drawing approvals may adjust delivery timeline
Penalties/Liquidated Damages
Penalties details not fully specified; potential LD applicable for delays beyond approved timelines
Bidder Eligibility
-
3+ years of regularly manufacturing and supplying biometric access control systems to Central/State Govt/PSU
-
Non-liquidity and no bankruptcy or receivership status
-
GST registration active and valid
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
65
OEM Avg. Turnover
50
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Access Control System (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Pre-Bid & Qualification
Pre-Bid Date
03-09-2026 15:00:00
Pre-Bid Venue
SECURITY SECTION, AIR FORCE STATION KANHERI HILLS, YEOOR HILLS, THANE - 400606
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
THANE CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | THANE CITY | THANE CITY | - | - | 4 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9761725.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
19
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Cancelled cheque copy
EFT mandate supported by bank
Data Sheet of offered product(s)
End User Certificate (Buyer's format when requested)
Experience certificates showing 3+ years of similar government/PSU supply
Contract copies/awards for similar projects to demonstrate sustained supply
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Biometric Device Type | Description of Stores | An Access Control System with TCP/IP based communication, Liveness Detection, mounting bracket/accessories with standard 1 year warranty |
| Biometric Device Type | Deployment Type | Local Server Based |
| Biometric Device Type | Authentication Supported in Controller Device | Face, Finger, RFID, PIN |
| Biometric Device Type | User Enrolment Capacity (in number) | Up to 4,000, Up to 6,000, Up to 8,000, Up to 10,000, Up to 50,000, Up to 1,00,000, Up to 2,00,000, Up to 3,00,000 Or higher |
| Hardware Specification | Front Camera Minimum Resolution (in Mega Pixels) | 5.0 to 7.9, 8.0 to 11.9 Or higher |
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for biometric access control tender in Thane?
Bidders must submit GSTIN, PAN, cancelled cheque, and EFT mandate along with a Data Sheet of the offered biometric device. Ensure 3+ years of government/PSU experience and that the product remains in market life for at least 7 years. Detailed Design Drawings must be prepared within 5 days of award and approvals obtained within 5 more days.
What documents are required for IAF biometric system bid in Maharashtra?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet, End User Certificate if requested, and evidence of 3+ years of similar government/PSU supply. Provide contract copies for demonstration of past work and ensure product aligns with detailed design drawings.
What are the technical specifications for the biometric device tender?
The tender specifies a Biometric Device Type with controller-level authentication, deployment type, front camera resolution in Megapixels, and a defined user enrolment capacity. Data Sheet must mirror offered specifications to avoid rejection, and the product must remain non-obsolete for at least 7 years.
When is the delivery timeline linked to drawing approvals in this bid?
Delivery timelines are contingent on the 5-day Detailed Design Drawings submission, followed by a 5-day approval or modification cycle. If approvals delay, the delivery period is refixed accordingly without LD for the period of delay.
What is the EMD amount for the IAF biometric system procurement?
The EMD amount is ₹40,000. It must be submitted as per bid terms, with GST considerations handled according to actuals or applicable rates, not exceeding quoted GST percentage.
What experience criteria must bidders meet for this government tender?
Bidders or their OEMs must have 3+ years of regular supply of similar biometric access control products to Central/State Government or PSU clients, with contract copies submitted to support annual activity across the referenced years.
What is required to demonstrate non-obsolescence of the offered product?
Bidders must confirm a minimum 7-year residual market life for the offered biometric system. This includes ensuring OEM support, availability of spares, and continued market presence through the bid opening date.
What is the purpose of providing a Data Sheet with the bid?
The Data Sheet enables Buyers to verify parameter-for-parameter compatibility with the offered product. Mismatches can lead to bid rejection; ensure the sheet precisely reflects device authentication, enrollment capacity, deployment type, and camera specs.