Border Roads Organisation AJED Spare Parts Tender Clutch Plates Bearings Udhampur Jammu & Kashmir 2026
Bid Publish Date
03-Sep-2026, 4:47 pm
Bid End Date
14-Sep-2026, 5:00 pm
EMD
₹27,158
Value
₹9,05,261
Location
Progress
Tender Overview
The procurement is issued by the Border Roads Organisation under the Department Of Defence for a package of AJED spare parts, including clutch plates, pressure plates, release bearings, bearings, V-belts, screens, plates, bolts and related hardware, to be supplied to the Udhampur area of Jammu & Kashmir. Estimated contract value is ₹9,05,261.00 with an EMD of ₹27,158.00. The scope references 19 BOQ items across multiple part numbers; detailed technical specs are not provided in the tender data. The buyer imposes a flexible quantity clause up to ±25% and a market-live life requirement (minimum 2 years residual life) to avoid obsolete items. Unique compliance features include OEM authorization and shelf-life constraints of spare parts. The tender emphasizes statutory GST handling by bidders and supplier push for timely delivery under option-driven schedule. This procurement targets defense-grade automotive components suitable for BR0 vehicle platforms stationed in Udhampur, with emphasis on non-obsolete parts and OEM-backed supply.
Technical Specifications & Requirements
- Product categories: AJED clutch plates, pressure plates, clutch release bearings, bearings (e.g., 6204, 6310), V-belts, screen components, toggle and jaw plates, brackets, bolts, and related spares.
- Estimated value: ₹9,05,261.00; EMD: ₹27,158.00.
- Shelf life & usability: minimum 2 years shelf life; on supply date, at least 1 year usable life remaining.
- Standards/brand notes: OEM authorization required for distributors; no explicit IS/IS0 standards listed in the data.
- Delivery terms: option to increase quantity by up to 25%; delivery timeline linked to last delivery order date with minimum 30 days; potential extension per clause.
- Tender conditions: GST payable by bidder; price must reflect GST as per applicable rate; bidder to submit PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements.
- Warranty/aftermarket: shelf-life related provisions; OEM authorization for non-OEM distributors.
Terms, Conditions & Eligibility
- EMD: ₹27,158; payable and refundable per tender terms.
- Experience/standing: bidder must not be in liquidation or similar proceedings; requirement to declare financial solvency.
- Delivery: delivery period linked to original order; option-driven delivery extension with minimum 30 days.
- Payment terms: GST handling by bidder; reimbursement as per actuals or applicable GST rates.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable.
- Shelf life: minimum 2 years life; minimum 1 year usable life at supply.
- Liability: contract assignments or sub-contracting require buyer consent; joint liability remains with seller.
Key Specifications
-
Product names: clutch plates, pressure plates, clutch release bearings, bearings (6204, 6310), V belts, screen components, toggle plates, jaw plates, fix jaw plates, bolts/brackets, screen bearings, pinion shaft, tie rod nuts, springs
-
Quantities: not specified in BOQ; 19 total items
-
EMD/Estimated value: ₹27,158 EMD; ₹9,05,261 estimated value
-
Experience/obligation: OEM authorization required where applicable; non-obsolete parts with 2+ years market life
-
Quality/compliance: shelf life minimum 2 years; 1 year usable life at supply; GST as applicable
-
Delivery: option to increase quantity by up to 25%; delivery schedule linked to last order date with minimum 30 days
Terms & Conditions
-
Option Clause: +/-25% quantity with extended delivery proportional to original period
-
Shelf Life: spare parts must retain 2 years shelf life; at least 1 year usable at delivery
-
OEM Authorization: mandatory for authorized distributors; submit OEM authorization with bid
Important Clauses
Payment Terms
GST is bidder’s responsibility; reimbursement as per actuals or applicable rates; quotes must include GST clearly
Delivery Schedule
Delivery period begins from last date of original delivery order; extension time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in provided data; implied under delivery extension terms and performance risk for late delivery
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Non-obsolete spare parts with at least 2 years residual market life
-
OEM authorization for distributors; compliance with GST and banking documentation
Tender Data
Bid Details
Quantity
131
Category
AJED 151005130 Clutch Plate
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
AJED 151005130 Clutch Plate , AJED 151005129 Clutch Pressure Plate , AJED 151005131 Clutch Release Bearing , AJED 151005093 Bearing 6204 , AJED 151005080 V Belt Fly Wheel to Engine , AJRS 151004073 V Belt Screen to Fly Wheel , AJRS 151004075 Screen Pinion 12 teeth , AJAS 151003053 Toggle Plate , AJAS 151003056 Swing Jaw Plate 12 Tooth 03 Nos comma 10 Tooth 02 Nos and 13 Tooth 01 Nos , AJCW 151002044 Fix Jaw Plate 13 Tooth 03 Nos comma 11 Tooth 02 Nos and 14 Tooth 01 Nos , AJMF 151007111 Bracket Bolt , AJRS 151004079 Bearing UCP 209 , AJRS 151004070 Screen Bearing UCP 212 , AJED 151005092 Bearing 6310 , AJRS 151004076 Pinion Shaft , AJAS 151003063 Toggle Bearing , AJAS 151003049 Tie Rod Nut , AJAS 151003050 Spring Plate , AJMF 151007105 Screen Bracing Nut Bolt
Advisory Bank
State Bank of India
ePBG Percentage
0.01%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Udhampur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Udhampur | Udhampur | - | - | 8 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9806618.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
AJED 151005130 Clutch Plate
AJED 151005130 Clutch Plate
AJED 151005129 Clutch Pressure Plate
AJED 151005129 Clutch Pressure Plate
AJED 151005131 Clutch Release Bearing
AJED 151005131 Clutch Release Bearing
AJED 151005093 Bearing 6204
AJED 151005093 Bearing 6204
AJED 151005080 V Belt Fly Wheel to Engine
AJED 151005080 V Belt Fly Wheel to Engine
AJRS 151004073 V Belt Screen to Fly Wheel
AJRS 151004073 V Belt Screen to Fly Wheel
AJRS 151004075 Screen Pinion 12 teeth
AJRS 151004075 Screen Pinion 12 teeth
AJAS 151003053 Toggle Plate
AJAS 151003053 Toggle Plate
AJAS 151003056 Swing Jaw Plate 12 Tooth 03 Nos comma 10 Tooth 02 Nos and 13 Tooth 01 Nos
AJAS 151003056 Swing Jaw Plate 12 Tooth 03 Nos comma 10 Tooth 02 Nos and 13 Tooth 01 Nos
AJCW 151002044 Fix Jaw Plate 13 Tooth 03 Nos comma 11 Tooth 02 Nos and 14 Tooth 01 Nos
AJCW 151002044 Fix Jaw Plate 13 Tooth 03 Nos comma 11 Tooth 02 Nos and 14 Tooth 01 Nos
AJMF 151007111 Bracket Bolt
AJMF 151007111 Bracket Bolt
AJRS 151004079 Bearing UCP 209
AJRS 151004079 Bearing UCP 209
AJRS 151004070 Screen Bearing UCP 212
AJRS 151004070 Screen Bearing UCP 212
AJED 151005092 Bearing 6310
AJED 151005092 Bearing 6310
AJRS 151004076 Pinion Shaft
AJRS 151004076 Pinion Shaft
AJAS 151003063 Toggle Bearing
AJAS 151003063 Toggle Bearing
AJAS 151003049 Tie Rod Nut
AJAS 151003049 Tie Rod Nut
AJAS 151003050 Spring Plate
AJAS 151003050 Spring Plate
AJMF 151007105 Screen Bracing Nut Bolt
AJMF 151007105 Screen Bracing Nut Bolt
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | AJED 151005130 Clutch Plate | AJED 151005130 Clutch Plate | 8 | nos | oic1054fw | 45 | |
| 2 | AJED 151005129 Clutch Pressure Plate | AJED 151005129 Clutch Pressure Plate | 8 | nos | oic1054fw | 45 | |
| 3 | AJED 151005131 Clutch Release Bearing | AJED 151005131 Clutch Release Bearing | 8 | nos | oic1054fw | 45 | |
| 4 | AJED 151005093 Bearing 6204 | AJED 151005093 Bearing 6204 | 8 | nos | oic1054fw | 45 | |
| 5 | AJED 151005080 V Belt Fly Wheel to Engine | AJED 151005080 V Belt Fly Wheel to Engine | 8 | nos | oic1054fw | 45 | |
| 6 | AJRS 151004073 V Belt Screen to Fly Wheel | AJRS 151004073 V Belt Screen to Fly Wheel | 8 | nos | oic1054fw | 45 | |
| 7 | AJRS 151004075 Screen Pinion 12 teeth | AJRS 151004075 Screen Pinion 12 teeth | 5 | nos | oic1054fw | 45 | |
| 8 | AJAS 151003053 Toggle Plate | AJAS 151003053 Toggle Plate | 2 | nos | oic1054fw | 45 | |
| 9 | AJAS 151003056 Swing Jaw Plate 12 Tooth 03 Nos comma 10 Tooth 02 Nos and 13 Tooth 01 Nos | AJAS 151003056 Swing Jaw Plate 12 Tooth 03 Nos comma 10 Tooth 02 Nos and 13 Tooth 01 Nos | 6 | nos | oic1054fw | 45 | |
| 10 | AJCW 151002044 Fix Jaw Plate 13 Tooth 03 Nos comma 11 Tooth 02 Nos and 14 Tooth 01 Nos | AJCW 151002044 Fix Jaw Plate 13 Tooth 03 Nos comma 11 Tooth 02 Nos and 14 Tooth 01 Nos | 6 | nos | oic1054fw | 45 | |
| 11 | AJMF 151007111 Bracket Bolt | AJMF 151007111 Bracket Bolt | 12 | nos | oic1054fw | 45 | |
| 12 | AJRS 151004079 Bearing UCP 209 | AJRS 151004079 Bearing UCP 209 | 8 | nos | oic1054fw | 45 | |
| 13 | AJRS 151004070 Screen Bearing UCP 212 | AJRS 151004070 Screen Bearing UCP 212 | 8 | nos | oic1054fw | 45 | |
| 14 | AJED 151005092 Bearing 6310 | AJED 151005092 Bearing 6310 | 8 | nos | oic1054fw | 45 | |
| 15 | AJRS 151004076 Pinion Shaft | AJRS 151004076 Pinion Shaft | 4 | nos | oic1054fw | 45 | |
| 16 | AJAS 151003063 Toggle Bearing | AJAS 151003063 Toggle Bearing | 4 | nos | oic1054fw | 45 | |
| 17 | AJAS 151003049 Tie Rod Nut | AJAS 151003049 Tie Rod Nut | 2 | nos | oic1054fw | 45 | |
| 18 | AJAS 151003050 Spring Plate | AJAS 151003050 Spring Plate | 2 | nos | oic1054fw | 45 | |
| 19 | AJMF 151007105 Screen Bracing Nut Bolt | AJMF 151007105 Screen Bracing Nut Bolt | 16 | nos | oic1054fw | 45 |
Categories
12
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Manufacturer Authorization/OEM authorization with details
Bidder undertaking of non-liability to liquidation or bankruptcy
Evidence of shelf life: minimum 2 years for spare parts; 1 year usable life at supply
Any other bid submission documents requested for Vendor Code Creation
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Udhampur clutch parts tender in 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate; provide OEM authorization if required; ensure spare parts meet non-obsolete criteria with 2 years market life; include EMD ₹27,158 and respect the ₹9,05,261 estimated value. GST handling is purchaser responsibility.
What documents are required for BR0 spares procurement in JK
Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and vendor code creation documents; provide proof of non-bankruptcy; include shelf-life evidence showing 2 years minimum; ensure 1 year usable life at delivery date.
What are the delivery terms for BR0 spare parts tender in Udhampur
Delivery is governed by the original delivery order date; option to increase quantity by 25% with calculated extra time: (increased/original) × original period, minimum 30 days; extension possible during extended period as per clause.
Which spare parts are included in the BR0 Udhampur tender 2026
The scope includes AJED clutch plates, pressure plates, clutch release bearings, bearings (6204, 6310), V belts, screen assemblies, toggle plates, jaw plates, bolts, brackets, and related hardware; 19 BOQ items in total.
What is the EMD amount for the Udhampur BR0 procurement
The required EMD is ₹27,158; bidders must submit the EMD as part of bid submission and ensure it is refundable per tender terms; ensure payment correlation with item quantity if modified.
Are OEM authorizations mandatory for BR0 spare parts bid in JK
Yes, where applicable distributors must provide Manufacturer/OEM authorization with complete contact details; this ensures compliance for non-OEM suppliers and protects the buyer against counterfeit parts.
What is the estimated contract value and GST handling for the bid
Estimated value is ₹9,05,261; bidders must quote GST separately; bidder pays GST; reimbursement by BR0 based on actual GST or applicable rate, whichever is lower, within bid terms.
What shelf life and usability standards apply to BR0 spares
Spares must have minimum 2 years shelf life; on delivery, at least 1 year usable life should remain; ensure documentation proves shelf life and residual usability.