Indian Army Department of Military Affairs Fan Guard and Hose Assemblies Tender Assam 2025

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a wide range of mechanical and fluid handling components including Fan Guards, Shrouds, Pre Cleaners, Rubber Hoses, Hose Clamps, Air Filter Assemblies, Silencers, Fuel Caps, Gauge Levels, Hydraulic Filters and related items. The procurement location is Dhemaji, Assam (786110). The scope covers 23 total items across the listed categories, with unit quantities and estimated value not disclosed. Bidders must ensure offering non-obsolete products with at least 1 year residual market life. A robust data sheet must accompany the bid for cross-verification against product specifications. A key differentiator is the requirement for GoI or MoD registration/empanelment for eligible suppliers. Section-specific terms emphasize flexibility in quantity (up to 25% increase/decrease) and extended delivery windows aligned to contract performance. This tender targets suppliers with established govt procurement experience and verifiable OEM support. Unique aspects include mandatory NDA and data-sheet alignment, plus a strict emphasis on timely delivery and regulatory compliance.

Technical Specifications & Requirements

• No technical specifications are published in the tender text. Extracted items include: Fan Guard, Shroud, Pre Cleaner, Hose Rubber, Hose Clamp, Air Filter Assembly, Silencer Assembly, Stainer Upper, Fuel Tank Cap, Fuel Hose, Gauge Level, Hydraulic Filter, Hydraulic Cap Plate, Hose Vinyl, Hydraulic Stainer, Oil Cooler Hose, Boom Cylinder Hose, Clamp Pipe, Hose Adapter.
• Required documentation includes a product Data Sheet uploaded with bid; mismatch may lead to rejection.
• Experience criteria require 3 years of regular manufacturing/supply of similar category products to any Central/State Govt/PSU prior to bid opening, with contract copies to support yearly quantities.
• OEM authorizations, GST and PAN copies, cancelled cheque, EFT mandate, and vendor code creation data must be submitted.
• Bidder must be registered/empanelled with GoI or MoD for the required goods/services on the date of bid.
• Option clause allows quantity variation up to 25% during both initial and extended delivery periods, with delivery time recalculation formula.

Terms, Conditions & Eligibility

• EMD: Not disclosed in the provided terms; bidders must satisfy standard govt bid deposits as per MoD practices.
• Delivery: Quantity delivery windows extendable by the option clause; base delivery period to be defined in purchase order.
• Payment terms: Not specified in the extract; typical MoD tenders include milestone or COD/LC terms upon PO.
• Documents: PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet, NDA, OEM authorizations, and contract copies for prior govt supply; vendor code creation is required.
• Eligibility: 3-year govt/PSU supply experience, non-obsolescence, and GoI/MoD empanelment.
• Penalties: Not stated; standard LD or penalty provisions may apply per contract.
• Data integrity: Data Sheet must exactly match offered product specifications.
• NDA: Bidder must sign and upload NDA declaration on bid letterhead.