GEM

Indian Army Department of Military Affairs Fan Guard and Hose Assemblies Tender Assam 2025

Posted

25 Oct 2025, 11:54 am

Deadline

05 Nov 2025, 05:00 pm

Location

DHEMAJI , ASSAM

Progress

Issue25 Oct 2025, 11:54 am
AwardPending
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Quantity

108

Category

Fan Guard

Bid Type

Two Packet Bid

Categories 5

FAN COOLER HOSE FITTING ROTARY COMPRESSOR GAUGE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a wide range of mechanical and fluid handling components including Fan Guards, Shrouds, Pre Cleaners, Rubber Hoses, Hose Clamps, Air Filter Assemblies, Silencers, Fuel Caps, Gauge Levels, Hydraulic Filters and related items. The procurement location is Dhemaji, Assam (786110). The scope covers 23 total items across the listed categories, with unit quantities and estimated value not disclosed. Bidders must ensure offering non-obsolete products with at least 1 year residual market life. A robust data sheet must accompany the bid for cross-verification against product specifications. A key differentiator is the requirement for GoI or MoD registration/empanelment for eligible suppliers. Section-specific terms emphasize flexibility in quantity (up to 25% increase/decrease) and extended delivery windows aligned to contract performance. This tender targets suppliers with established govt procurement experience and verifiable OEM support. Unique aspects include mandatory NDA and data-sheet alignment, plus a strict emphasis on timely delivery and regulatory compliance.

Technical Specifications & Requirements

  • No technical specifications are published in the tender text. Extracted items include: Fan Guard, Shroud, Pre Cleaner, Hose Rubber, Hose Clamp, Air Filter Assembly, Silencer Assembly, Stainer Upper, Fuel Tank Cap, Fuel Hose, Gauge Level, Hydraulic Filter, Hydraulic Cap Plate, Hose Vinyl, Hydraulic Stainer, Oil Cooler Hose, Boom Cylinder Hose, Clamp Pipe, Hose Adapter.
  • Required documentation includes a product Data Sheet uploaded with bid; mismatch may lead to rejection.
  • Experience criteria require 3 years of regular manufacturing/supply of similar category products to any Central/State Govt/PSU prior to bid opening, with contract copies to support yearly quantities.
  • OEM authorizations, GST and PAN copies, cancelled cheque, EFT mandate, and vendor code creation data must be submitted.
  • Bidder must be registered/empanelled with GoI or MoD for the required goods/services on the date of bid.
  • Option clause allows quantity variation up to 25% during both initial and extended delivery periods, with delivery time recalculation formula.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided terms; bidders must satisfy standard govt bid deposits as per MoD practices.
  • Delivery: Quantity delivery windows extendable by the option clause; base delivery period to be defined in purchase order.
  • Payment terms: Not specified in the extract; typical MoD tenders include milestone or COD/LC terms upon PO.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheet, NDA, OEM authorizations, and contract copies for prior govt supply; vendor code creation is required.
  • Eligibility: 3-year govt/PSU supply experience, non-obsolescence, and GoI/MoD empanelment.
  • Penalties: Not stated; standard LD or penalty provisions may apply per contract.
  • Data integrity: Data Sheet must exactly match offered product specifications.
  • NDA: Bidder must sign and upload NDA declaration on bid letterhead.

Key Specifications

    • Product names: Fan Guard, Shroud, Pre Cleaner, Hose Rubber, Hose Clamp, Air Filter Assembly, Silencer Assembly, Stainer Upper, Fuel Tank Cap, Fuel Hose, Gauge Level, Hydraulic Filter, Hydraulic Cap Plate, Hose Vinyl, Hydraulic Stainer, Hydraulic Hose, Oil Cooler Hose, Boom Cylinder Hose, Clamp Pipe, Hose Adapter
    • Categories: Mechanical components and fluid handling assemblies for military equipment
    • Experience requirement: 3 years of govt/PSU supply of same/similar category products
    • Documentation: Upload Data Sheet with bid; ensure no technical mismatch
    • Registration: GoI/MoD empanelment for required goods on bid date
    • Delivery flexibility: up to 25% quantity variation; delivery period adjusted by formula

Terms & Conditions

  • EMD amount: not disclosed; follow standard MoD practice for deposit

  • Delivery: 25% quantity variation allowed; delivery period recalculated by formula

  • Eligibility: 3 years govt/PSU supply experience; GoI/MoD empanelment required

Important Clauses

Payment Terms

Not explicitly stated in the extract; bidders should expect standard govt terms (milestones/LC/COD) as per contract.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period based on option clause with minimum 30 days rule.

Penalties/Liquidated Damages

Not specified; standard procurement tenders impose LD clauses aligned with delivery delays and performance.

Bidder Eligibility

  • 3 years experience manufacturing/supplying similar category products to govt/PSU

  • Non-obsolescence: offerings must have at least 1 year residual market life

  • GoI or MoD empanelment/approval for required goods on bid date

Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Fan Guard Fan Guard 5 nos shinde9491 15
2 Shroud Shroud 2 nos shinde9491 15
3 Pre Cleaner Pre Cleaner 5 nos shinde9491 15
4 Hose Rubber Hose Rubber 3 nos shinde9491 15
5 Rubber hum hose Rubber hum hose 4 nos shinde9491 15
6 Hose Clamp Hose Clamp 8 nos shinde9491 15
7 Air Filter Assy Air Filter Assy 3 nos shinde9491 15
8 Silencer Assy Silencer Assy 2 nos shinde9491 15
9 Stainer Upper Stainer Upper 4 nos shinde9491 15
10 Fuel Tank Cap Fuel Tank Cap 4 nos shinde9491 15
11 Fuel Hose Fuel Hose 4 nos shinde9491 15
12 Fuel hose Fuel hose 4 nos shinde9491 15
13 Gauge Level Gauge Level 4 nos shinde9491 15
14 Hyd Filter Hyd Filter 4 nos shinde9491 15
15 Hyd Cap plate Hyd Cap plate 4 nos shinde9491 15
16 Hose Vinyl Hose Vinyl 4 nos shinde9491 15
17 Hyd Stainer Hyd Stainer 4 nos shinde9491 15
18 Hyd Hose Rubber Hyd Hose Rubber 4 nos shinde9491 15
19 Clamp Hose Clamp Hose 8 nos shinde9491 15
20 Oil Cooler Hose Oil Cooler Hose 4 nos shinde9491 15
21 Boom cylinder Hose Boom cylinder Hose 8 nos shinde9491 15
22 Clamp Pipe Clamp Pipe 8 nos shinde9491 15
23 Hose Adapter Hose Adapter 8 nos shinde9491 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by bank

5

Data Sheet of offered products

6

NDA declaration on bidder letterhead

7

Experience certificates and contracts with Govt/PSU

8

OEM authorization certificates

9

Vendor code creation documents (as applicable)

Frequently Asked Questions

How to bid for Fan Guard and hose assemblies tender in Assam 2025?

Bidders must submit PAN, GSTIN, canceled cheque, EFT mandate, NDA, and Data Sheet with the bid. Ensure 3 years govt/PSU supply experience and OEM authorizations. GoI/MoD empanelment is required. Delivery terms allow up to 25% quantity variation and data-sheet alignment is mandatory.

What documents are required for GoI/MoD approved supplier bid in Assam?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, NDA on bidder letterhead, Data Sheet, OEM authorization, and past govt/PSU contracts. Also provide proof of GoI/MoD empanelment and vendor code documentation to participate.

What technical specifications exist for the listed components in this tender?

No explicit numeric specs are published; bidders must rely on provided Data Sheets and OEM warranties. Ensure items such as Fan Guard, Air Filter Assembly, and Hose Assemblies align with OEM datasheets and are not end-of-life within 1 year of bid submission.

When is the delivery period for this Indian Army procurement in Assam?

Original delivery period is defined in the purchase order; option clause allows up to 25% quantity changes with a recalculated delivery time based on ( Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the eligibility criteria for govt procurement of hoses in Assam?

Eligibility requires 3 years of govt/PSU supply experience, non-obsolescence with at least 1 year remaining market life, and GoI/MoD empanelment for the relevant goods, plus submission of all specified data sheets and OEM authorizations.

What is the importance of Data Sheet in this tender submission?

The Data Sheet must perfectly match the offered product specifications; any unexplained mismatch can lead to bid rejection. Ensure all model numbers, part identifiers, and performance specs align with OEM documents.

Which components are covered under the listed category in the Army tender?

Components include Fan Guard, Shroud, Pre Cleaner, various Hose types and clamps, Air Filter Assembly, Silencer Assembly, Fuel Tank Cap, Fuel Hose, Gauge Level, Hydraulic and Oil System components, and related fittings essential for military equipment.

What is required for NDA compliance in this bidder submission?

A Non-Disclosure Declaration on the bidder’s letterhead must be uploaded, acknowledging prohibition of sharing contract details, specifications, or samples during and after the contract, with potential legal actions for breach.