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Central Coalfields Limited Pump Components Tender Hazaribag Jharkhand 2025 IS 550 BIS License

Bid Publish Date

28-Oct-2025, 7:07 pm

Bid End Date

19-Nov-2025, 11:00 am

EMD

₹38

Value

₹7,21,834

Location

HAZARIBAGH , JHARKHAND

Progress

Issue28-Oct-2025, 7:07 pm
AwardPending
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Quantity

253

Category

BRAKE ASSY COMPLETE

Bid Type

Two Packet Bid

Categories 53

WORM PUMPS ALL TERRAIN CRANES QUICK RELEASE VALVE ADJUSTER ROLLER BEARING PNEUMATIC ANEROID BLOOD PRESSURE UNIT BALL BEARING PILLOW BLOCK WHEEL BEARING TUBE WATER GENERATOR BOX VALVE AIR BRAKE WIRE GEAR HEATING EQUIPMENTS BEARINGS BUSHINGS AND GEARS BACKHOE BOOM SPRAYER HYDRAULIC PART WATER HOSE WORM GEAR FLUORESCENT LAMP BRAKE BRAKE VALVE MUD PUMPS BACKHOE HYDRAULIC SHOVEL ALTERNATOR STRAINER CABLE HYDRAULIC JACK SYNCHRONOUS MOTORS BRAKE LEVER HYDRAULIC CYLINDER STARTER GAS PIPELINE FILTERS WATER COOLED ENGINE GEAR BOX ENGINE LIFTING MACHINE HYDRAULIC PULLEY CENTRIFUGAL MACHINE ELECTRIC ROPE SHOVEL WIRE ROPE BUSH POLYMERASE CHAIN REACTION PCR RUBBER PAD LIFTING CRANE JACK

Tender Overview

Central Coalfields Limited, under Coal India Limited, invites bids for a broad range of mechanical and hydraulic components including PUMP COUPLING ASSY, ENGINE MTG RUBBER PAD, RUBBER PAD RADIATOR, CLUTCH PLATE, SEAL KIT STEERING JACK, AIR CLEANER WET TYPE, PNEUMATIC PU PIPE ASSEMBLY, BRAKE VALVE COMPLETE, GEAR BOX ASSLY, and related items as listed in the BOQ. Estimated value is ₹7,21834.46 and the EMD is ₹38. Location: HAZARIBAGH, JHARKHAND – 824505. The scope is supply of goods with delivery terms governed by option clauses up to 25% quantity variation. Vendors must align with GST considerations and provide OEM authorisation where applicable. The buyer requires BIS/type test certificates and OEM warranty, with invoicing to the consignee GSTIN. This procurement emphasizes standard-compliant spares for coal mining equipment and requires comprehensive bid documentation to be submitted through the GeM portal.

Technical Specifications & Requirements

  • Product categories: PUMP COUPLING ASSY, FUEL/ FILTER ELEMENT, HYDRAULIC STRAINER, RADIATOR ASSEMBLY, H.P./L.P. HOSE, AIR CLEANER, SEAL KIT, WORN PARTS & CABLES, and related components.
  • Key documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, OEM Authorization where applicable.
  • Certifications: BIS licence, type test certificates, and other product-specific approvals as per bid.
  • Invoices: must be issued in consignee name with GSTIN; upload GST invoice and portal GST payment screenshot.
  • Delivery: governed by option clause with up to 25% quantity increase/decrease and minimum delivery extension mechanics.
  • Warranty: OEM warranty as per product specifications from final acceptance or post-installation, at consignee location.
  • Scope: supply of goods; ensure all cost components included in bid price.
  • Special terms: GST applicability determined by bidder; GST reimbursement as actuals or as per applicable rates.

Terms, Conditions & Eligibility

  • EMD: ₹38 required; submit via GeM with bid.
  • Delivery timeframe: delivery period linked to original order date; extensions via option clause with 30-day minimum time floor.
  • Documents for vendor creation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if distributor.
  • Invoices: issued in consignee name with GSTIN; upload GST invoice and GST portal payment screenshot.
  • Warranty: as per product specification and final acceptance/installation.
  • Scope of supply: bid price to include all costs; supplier should ensure BIS/type test and other certificates as prescribed.
  • Payment terms: GST considerations as per actuals; no responsibility for GST charges beyond quoted rate.
  • Compliance: failure to upload required certificates may lead to rejection; maintain standard compliance throughout.

Key Specifications

  • Product categories: PUMP COUPLING ASSY, ENGINE MTG RUBBER PAD, RUBBER PAD RADIATOR, CLUTCH PLATE, SEAL KIT STEERING JACK, AIR CLEANER WET TYPE, PU TUBE ASSY, BRAKE VALVE COMPLETE, GEAR BOX ASSLY, HOSE TYPES, FUEL PIPES, WIRE ROPE, etc.

  • Estimated value: ₹7,21834.46; EMD: ₹38

  • Option clause: quantity may vary up to ±25% at contract rates; delivery extension rules defined

  • Mandatory certificates: BIS licence, type test certificates; OEM authorization for distributors

  • Invoicing: consignee GSTIN; GST invoice and GST portal payment screenshot required

Terms & Conditions

  • Option clause allows ±25% quantity variation with corresponding delivery adjustments

  • EMD of ₹38 required; GST treatment as per bidder's assessment and actual rates

  • Must upload BIS/type test certificates and OEM authorization; invoices to consignee GSTIN

Important Clauses

Payment Terms

GST treatment to be determined; reimbursement as actuals or per applicable rates; no extra GST liability for organizer

Delivery Schedule

Delivery period linked to original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Manufacturer/authorized distributor with OEM authorization for listed components

  • GSTIN active and PAN card valid

  • Ability to supply BIS/type tested components and provide OEM warranty

Documents 5

GeM-Bidding-8485718.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 60 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PUMP COUPLING ASSY PUMP COUPLING ASSY part no 101086100100 2 ea dommnk1.ccl 60
2 ENGINE MTG RUBBER PAD ENGINE MTG RUBBER PAD part no 940000005300 4 ea dommnk1.ccl 60
3 RUBBER PAD RADIATOR RUBBER PAD RADIATOR part no 101035401900 24 ea dommnk1.ccl 60
4 CLUTCH PLATE CLUTCH PLATE part no 101084400200 2 ea dommnk1.ccl 60
5 PRESSURE PLATE PRESSURE PLATE part no 101084400100 2 ea dommnk1.ccl 60
6 CLUTCH RELEASE BEARING CLUTCH RELEASE BEARING part no 933100003800 1 ea dommnk1.ccl 60
7 SEAL KIT STEERING JACK SEAL KIT STEERING JACK part no ABSCAKJ40000 2 ea dommnk1.ccl 60
8 FILTER ELEMENT FILTER ELEMENT part no ABHOF0400A00 6 ea dommnk1.ccl 60
9 FILTER LUB OIL FILTER LUB OIL part no ABLOF1400000 12 ea dommnk1.ccl 60
10 FILTER ELEMENT SET FILTER ELEMENT SET part no ABDFEK000000 12 ea dommnk1.ccl 60
11 HYDRAULIC STRAINER HYDRAULIC STRAINER part no 922100000200 6 ea dommnk1.ccl 60
12 FUEL COCK 15 TON FUEL COCK 15 TON part no 101034400200 2 ea dommnk1.ccl 60
13 AIR CLEANER WET TYPE AIR CLEANER WET TYPE part no ABACA0000000 2 ea dommnk1.ccl 60
14 SLACK ADJUSTER FAB RHS SLACK ADJUSTER FAB RHS part no 956100005000 2 ea dommnk1.ccl 60
15 SLACK ADJUSTER FAB LHS SLACK ADJUSTER FAB LHS part no 956100004900 2 ea dommnk1.ccl 60
16 RADIATOR ASSY FX120 RADIATOR ASSY FX120 part no 955300004400 2 ea dommnk1.ccl 60
17 PU TUBE ASSY 800MM PU TUBE ASSY 800MM part no 945000000800 4 ea dommnk1.ccl 60
18 PU TUBE ASSY 1350MM PU TUBE ASSY 1350MM part no 945000001350 4 ea dommnk1.ccl 60
19 PNEUMATIC PU PIPE ASSY PNEUMATIC PU PIPE ASSY part no 945000001300 4 ea dommnk1.ccl 60
20 BRAKE VALVE COMPLETE BRAKE VALVE COMPLETE part no 101344100100 2 ea dommnk1.ccl 60
21 HYD. PUMP HYD. PUMP part no 101247101014 2 ea dommnk1.ccl 60
22 SEAL KIT LIFT JACK 70 SEAL KIT LIFT JACK 70 part no ABMLCAKJ7000 2 ea dommnk1.ccl 60
23 SEAL KIT EXTENSION BOOM CYLINDER SEAL KIT EXTENSION BOOM CYLINDER part no ABECAK020000 2 ea dommnk1.ccl 60
24 CABLE STOP CABLE STOP part no ABE560000000 3 ea dommnk1.ccl 60
25 THROTTLE CABLE THROTTLE CABLE part no 101051400500 3 ea dommnk1.ccl 60
26 ALTERNATOR ALTERNATOR part no ABE280000000 1 ea dommnk1.ccl 60
27 STARTER S433 STARTER S433 part no ABE180000000 1 ea dommnk1.ccl 60
28 BRAKE ASSY COMPLETE BRAKE ASSY COMPLETE part no 101285427900 2 ea dommnk1.ccl 60
29 GEAR BOX ASSLY GEAR BOX ASSLY part no 100081100100 1 ea dommnk1.ccl 60
30 H P HOSE H P HOSE part no 911002122350 6 ea dommnk1.ccl 60
31 HP HOSE R2 HP HOSE R2 part no APHCLE1510A0 6 ea dommnk1.ccl 60
32 H P HOSE H P HOSE part no 911201250600 3 ea dommnk1.ccl 60
33 H P HOSE H P HOSE part no 911241121300 4 ea dommnk1.ccl 60
34 H.P.HOSE H.P.HOSE part no ABLPH0700000 2 ea dommnk1.ccl 60
35 SUCTION HOSE SUCTION HOSE part no APHCN0300000 1 ea dommnk1.ccl 60
36 H P HOSE H P HOSE part no APHCW3000000 2 ea dommnk1.ccl 60
37 L P HOSE L P HOSE part no 911002121900 2 ea dommnk1.ccl 60
38 HOSE HOSE part no 911002120600 2 ea dommnk1.ccl 60
39 FUEL PIPE FUEL PIPE part no 101034401800 1 ea dommnk1.ccl 60
40 FUEL PIPE FUEL PIPE part no 101034400300 2 ea dommnk1.ccl 60
41 WIRE ROPE 13 MM DIA WIRE ROPE 13 MM DIA part no 101228426300 68 ea dommnk1.ccl 60
42 BALL BEARING BALL BEARING part no 933100001200 2 ea dommnk1.ccl 60
43 BUSH BUSH part no 101213200300 1 ea dommnk1.ccl 60
44 PIN FAB 149X80X50 PIN FAB 149X80X50 part no 101212320500 1 ea dommnk1.ccl 60
45 SLOTTED NUT SLOTTED NUT part no 901263000000 1 ea dommnk1.ccl 60
46 BUSH NYLON MO S2 BUSH NYLON MO S2 part no 101213200600 2 ea dommnk1.ccl 60
47 PIN PIN part no 101213200700 2 ea dommnk1.ccl 60
48 PIN STEERING JACK REAR PIN STEERING JACK REAR part no 101113200400 2 ea dommnk1.ccl 60
49 PIN PIN part no 101112200415 2 ea dommnk1.ccl 60
50 PULLEY PULLEY part no 101022200500 2 ea dommnk1.ccl 60
51 CLUTCH RELEASE BEARING CLUTCH RELEASE BEARING part no 100081206100 1 ea dommnk1.ccl 60
52 BALL BEARING BALL BEARING part no 933100006203 1 ea dommnk1.ccl 60
53 BRAKE LINER ASSY BRAKE LINER ASSY part no 100085401100 8 ea dommnk1.ccl 60
54 QUICK RELEASE VALVE QUICK RELEASE VALVE part no 927000001500 1 ea dommnk1.ccl 60
55 H P HOSE H P HOSE part no 912022250700 4 ea dommnk1.ccl 60
56 TOP WEAR PAD TOP WEAR PAD part no 101023403000 1 ea dommnk1.ccl 60
57 BRAKE CHAMBER LH B2527102 BRAKE CHAMBER LH B2527102 part no 956100002500 2 ea dommnk1.ccl 60
58 WEAR PAD WEAR PAD part no 101122401300 2 ea dommnk1.ccl 60
59 UNLOADER VALVE UNLOADER VALVE part no 927000019100 1 ea dommnk1.ccl 60
60 PU TUBE PU TUBE part no ABPBC1009000 4 ea dommnk1.ccl 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

OEM Authorization Form/Certificate

6

BIS licence and Type Test certificates

7

GST invoice and GST payment screenshot

8

Experience certificates and financial statements (as applicable)

9

Any product-specific certificates prescribed in the bid

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Central Coalfields Limited pump parts tender Hazariabagh 2025?

Bidders must prepare PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization where applicable. Include BIS/type test certificates and ensure invoices are raised in consignee GSTIN. The bid allows up to 25% quantity variation and requires delivery within the extended window as per the formula; submit through GeM portal.

What documents are required for bidder submission in Jharkhand coal tender?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization if distributor, BIS licence/type test certificates, GST invoice and GST payment proof, and experience/financial statements if requested. Upload all certificates as per Terms and Conditions to avoid rejection.

What are the technical specifications for BIS/type tested pump components?

The tender requests BIS licence and type test certificates for supplied items. Ensure products meet standard compliance and OEM warranty terms. Although exact item specs are not listed, bidders must provide product-specific compliance documents and ensure items align with listed component categories.

When is the delivery extension permissible for quantity changes in this tender?

Delivery extension follows the option clause: additional time is (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Purchaser may extend up to the original delivery period while exercising the option. This ensures flexible scheduling for up to 25% quantity variation.

What is the EMD amount and GST handling for this procurement?

EMD is ₹38. GST handling is bidder's responsibility; reimbursement will follow actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GST invoicing per consignee GSTIN and upload GST payment proof with bid.

What are the warranty expectations for supplied pump components in this tender?

Warranty is the OEM warranty specified for each product, starting from final acceptance or after installation/testing at the consignee location. Ensure OEM warranty certificates are provided and that the warranty terms align with the product specifications listed in the bid.

What certifications are mandatory for submission in GeM for CCL supplies?

Mandatory BIS licence and type test certificates, plus any product-specific approvals as prescribed. Vendors must upload these certificates with the bid, otherwise the bid may be rejected. OEM authorization is required for authorized distributors.

How should invoices be issued for GeM-based coal equipment tenders?

Invoices must be raised in the consignee's name with their GSTIN. Upload the scanned GST invoice and a GST portal payment screenshot. This ensures proper tax treatment and alignment with GST reimbursement rules stated in the tender terms.