GEM

Centre For Development Of Telematics Smart ID Card Printing Machine Tender Bangalore 2025

Bid Publish Date

22-Oct-2025, 2:19 pm

Bid End Date

13-Nov-2025, 9:00 am

Bid Opening Date

13-Nov-2025, 9:30 am

Location

BANGALORE , KARNATAKA

Progress

Issue22-Oct-2025, 2:19 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for distributors; include name, designation, address, email, phone
  • • BOM must be compulsorily uploaded; data sheet must match offered product specifications
  • • Delivery term allows 25% quantity variation during contract; minimum 30 days extension
  • • Invoice must be raised to consignee with consignee GSTIN; GST reimbursement policy detailed
  • • Turnkey scope: SITC plus operator training and statutory clearances if applicable
  • • GST handling is bidder-responsible; reimbursement capped to quoted GST %, or actuals
  • • Data sheets, certificates, and ATC documents must be uploaded; non-compliance may lead to rejection

Categories 2

MACHINE PLASTIC CARD

Tender Overview

Organisation: Centre For Development Of Telematics (C-DOT) under the Department of Telecommunications. Product: Smart ID Card Printing Machine with scope that includes supply, installation, testing, commissioning and operator training. Location: Bangalore, Karnataka (Electronic City, Hosur Road). Estimated value and EMD not disclosed in data, but bidders must assume full BOM compliance. The tender emphasizes data-sheet alignment, OEM authorization, and GST handling guidance. A key differentiator is the mandatory BOM upload and data-sheet verification, with option to adjust quantities up to 25% during contract. Unique installation at C-DOT site ensures turnkey delivery with statutory clearances as applicable.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning (SITC) of Smart ID Card Printing Machine; training of operators; statutory clearances if any.
  • Documentation: Data Sheet of offered product; BOM uploaded; OEM authorization if applicable; GST details at shipment; invoice in consignee name with consignee GSTIN.
  • Data integrity: Data Sheet must match bid parameters; mismatch may lead to rejection.
  • ATC & Compliance: Upload all certificates/documents requested in bid document/ATC/Corrigendum; ensure data sheet and BOM are complete.
  • Delivery: Delivery period linked to original order; option to extend delivery if quantity increases up to 25% at contracted rates.
  • Data/ODA: Manufacturer authorization required for distributors; GST handling as per bidder responsibility.

Terms, Conditions & Eligibility

  • Delivery address: CENTRE FOR DEVELOPMENT OF TELEMATICS (C-DOT), ELECTRONIC CITY, PHASE 1, HOSUR ROAD, BANGALORE - 560100.
  • Quantity flexibility: Up to 25% order quantity increase/decrease at contract, with duration extension formula; minimum 30 days extension.
  • GST handling: GST applicability to be borne by bidder; reimbursement as actuals or applicable rates (whichever is lower), within quoted GST percentage.
  • Data requirements: Upload BOM and data sheet; failure to respond to clarifications within stipulated time may lead to rejection.
  • Invoice terms: Invoice must be raised in the name of consignee with consignee GSTIN.
  • Scope of supply: All cost components included in bid price; SITC and operator training included; statutory clearances if required.
  • Brand/OEM: OEM authorization where distributors bid, with complete details.

Key Specifications

  • Smart ID Card Printing Machine with SITC scope

  • Mandatory BOM uploaded; data sheet must align with bid parameters

  • OEM authorization required for non-manufacturer bids

  • Invoice to include consignee GSTIN; GST handling as per bidder responsibility

  • Delivery terms allow 25% quantity variation with minimum 30 days extension

Terms & Conditions

  • Delivery can be adjusted up to 25% of bid quantity at contracted rates

  • BOM and data sheet must be uploaded and match product specifications

  • GST handling is bidder’s responsibility with potential reimbursement options

Important Clauses

Payment Terms

Invoice to be raised in consignee name with consignee GSTIN; GST reimbursement as actuals or applicable rates (whichever is lower), within quoted GST %

Delivery Schedule

Delivery period linked to last date of original delivery order; option to extend delivery time with extended quantity, minimum 30 days

Penalties/Liquidated Damages

Not specified; ensure compliance with ATC and data-sheet mismatch penalties and supplier rejection risk noted in tender terms

Bidder Eligibility

  • OEM authorization for items offered or authorized distributor with complete details

  • Bidder must upload BOM and data sheet matching the product

  • Conform to GST requirements; invoice in consignee name with consignee GSTIN

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Required Documents

1

Data Sheet of offered Smart ID Card Printing Machine

2

Bill of Material (BOM) uploaded

3

Manufacturer/OEM Authorization certificate

4

GST registration certificate of bidder

5

GSTIN of consignee for invoice

6

Technical bid documents and any mandated certificates from ATC

7

Any applicable experience certificates and financial statements

Frequently Asked Questions

How to bid for smart ID card printer tender in Bangalore 2025?

Bidders must upload the BOM and data sheet, provide OEM authorization if not the manufacturer, attach GST certificate, and ensure invoice is in the consignee's name with their GSTIN. Comply with ATC requirements and respond to clarifications within the stipulated timeline.

What documents are required for C-DOT printing machine tender in Karnataka?

Required documents include the data sheet of the offered machine, BOM, OEM authorization, bidder GST certificate, consignee GSTIN for invoicing, technical bid documents, and any experience certificates or financial statements demanded by ATC.

What is the delivery timeframe and quantity variation for this bid?

Delivery terms allow up to 25% variation in order quantity at contracted rates. The extension period is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the GST responsibilities for bidders in this tender?

Bidders must bear GST; reimbursement will be as actuals or at applicable rates, whichever is lower, limited to the quoted GST percentage. Invoice must reflect consignee GSTIN.

What is required for OEM authorization in this Karnataka bid?

Authorized distributors must furnish an OEM authorization form/certificate detailing name, designation, address, email, and phone number, confirming the supply of the proposed Smart ID Card Printing Machine.

How is data-sheet mismatch handled in this C-DOT tender?

Data sheets must align with the bid parameters; any unexplained mismatch can lead to rejection of the bid. Ensure all product specifications and BOM entries match exactly.