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Jammu and Kashmir Police Stapler, Ink, Cartridges & Office Supplies Tender Udhampur 2025 - ISI/ISO Compliant Capabilities

Bid Publish Date

10-Jan-2026, 1:07 pm

Bid End Date

26-Jan-2026, 2:00 pm

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

Issue10-Jan-2026, 1:07 pm
AwardPending
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Quantity

893

Category

Stamp Pad

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational: Jammu and Kashmir Police, Home Department, procurement location Udhampur, JK 182101
  • • Product categories include staplers, cartridges (Canon, Epson, HP, Ricoh), ink, whiteboard markers, calculators, folders, and mementos
  • • Warranty: 1 year from final acceptance or post-installation; OEM certificates required at delivery
  • • OEM/Imported items require Indian registered office for aftersales service; certificate submission mandatory
  • • Option Clause: quantity may increase up to 25% during contract and extended delivery period with minimum 30 days
  • • Delivery scope: Bid price must include all costs; only supply of goods
  • • ATC references: bidders must review exact specifications in ATC and BOQ items
  • • Service capability: installation, commissioning, training, troubleshooting, and maintenance must be supported in India

Tender Overview

The procurement is issued by the Jammu and Kashmir Police for a consolidated supply of office essentials including stapler machines, cartridges (Canon, Epson, HP, Ricoh), white board markers, calculators, mementos, stamp pads, strips folders and related accessories. The location is Udhampur, Jammu & Kashmir (182101) with a 22-item BOQ. The contract covers only the supply of goods, with a 25% quantity option and extended delivery windows per the option clause. A one-year warranty from final acceptance or installation completion applies, and OEM certificates are required at delivery. The scope emphasizes aftersales service presence in India and OEM authorization for imported items.

Key Specifications

  • Office supplies including staplers, cartridges, printers ink, whiteboard markers, calculators, toners, and related items

  • 1-year warranty from acceptance and on-site service capability in India

  • Imported items require OEM/authorized seller with Indian office for aftersales

  • 25% quantity variation rights during and after original delivery period with minimum 30 days extension

  • ATC-documented exact specifications for 22 items; review mandatory

Terms & Conditions

  • Delivery terms include option-based quantity increase up to 25% with extension rules

  • Warranty is 1 year; OEM certificates required at delivery

  • Imported items require Indian presence for aftersales; OEM authorization needed

Important Clauses

Payment Terms

Bid price to include all cost components; payment terms to be confirmed in ATC; no separate costs

Delivery Schedule

Delivery periods configured per original delivery order; extended delivery period allows for increased time proportionally

Penalties/Liquidated Damages

Penalties to be defined in ATC; ensure compliance with delivery milestones and warranty obligations

Bidder Eligibility

  • Experience in supplying office stationery/equipment to government bodies

  • Demonstrated aftersales service capability in India

  • Authorized OEM/brand representation for imported items

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Bill of Quantities (BOQ) 22 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Scissor As per specification 20 nos gembuyer-skpaudh 15
2 Sealing Wax As per specification 30 pkts gembuyer-skpaudh 15
3 Stamp Pad As per specification 50 nos gembuyer-skpaudh 15
4 Stapler Machine 10 Nos As per specification 10 nos gembuyer-skpaudh 15
5 Stapler Machine 24 x 6 As per specification 10 nos gembuyer-skpaudh 15
6 Calculator As per specification 10 nos gembuyer-skpaudh 15
7 Mementos As per specification 20 nos gembuyer-skpaudh 15
8 Cartridges Canon 790 As per specification 2 set gembuyer-skpaudh 15
9 Cartridges 934 Black As per specification 1 nos gembuyer-skpaudh 15
10 Cartridges 935 As per specification 1 set gembuyer-skpaudh 15
11 Cartridges Black Epson 3110 As per specification 4 nos gembuyer-skpaudh 15
12 Catridges DCP T820 DW As per specification 3 set gembuyer-skpaudh 15
13 Catridges 8020 Printer 915 As per specification 4 set gembuyer-skpaudh 15
14 Tonner 12A As per specification 5 nos gembuyer-skpaudh 15
15 Tonner 36A As per specification 5 nos gembuyer-skpaudh 15
16 Tonner HP-1008 A 166 As per specification 6 nos gembuyer-skpaudh 15
17 Tonner 78A As per specification 5 nos gembuyer-skpaudh 15
18 Tonner Ricoh 310 As per specification 3 nos gembuyer-skpaudh 15
19 HP Ink 52 As per specification 2 set gembuyer-skpaudh 15
20 Ink Deskjet 5811 As per specification 2 set gembuyer-skpaudh 15
21 White Board Marker As per specification 200 nos gembuyer-skpaudh 15
22 Strip Folder As per specification 500 nos gembuyer-skpaudh 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office-supply procurements

4

Financial statements (as applicable)

5

EMD/Security deposit documents as per ATC

6

Technical bid documents demonstrating product compliance

7

OEM authorization/ distributorship certificates for each brand

8

Proof of Indian registered office for imported items (if applicable)

9

Service centre details and aftersales support plan

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for office supplies tender in Udhampur JK 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD as per ATC, and OEM authorizations. Review the ATC for item 1–22, ensure 1-year warranty compliance, and confirm Indian aftersales support for imported items. Include installation/training details and service-center locations.

What documents are required for JK Police procurement of office items?

Submit GST certificate, PAN, experience certificates for similar procurements, financial statements, EMD submission, technical bid, OEM authorizations, and proof of Indian aftersales support for imported products. Ensure service-centre locations are provided with bid.

What is the warranty requirement for supplied office goods?

A 1 year warranty is mandatory from final acceptance or after installation/completion. OEM warranty certificates must accompany delivery, and the seller must guarantee rectification of breakdowns during the warranty period with India-based aftersales service.

How does the 25% quantity option affect delivery schedule in JK tender?

The purchaser may increase quantity up to 25% of bid quantity at contract placement or during currency. Additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days and possible extension to the original period.

Which items require OEM authorization for imported products in JK procurement?

Imported items must have an OEM or Authorized Seller with an Indian registered office for aftersales support. Submit the corresponding OEM authorization certificate with the bid and ensure service networks cover consignee locations.

What is the scope of supply for the JK Police office procurement?

Scope is strictly the supply of goods for 22 listed office items; bids must include all costs within the bid price. Installation, commissioning, training, and maintenance may be required under the contract per ATC.

Where can bidders find exact technical specifications for items 1–22?

Exact specifications are in the attached ATC document and the BOQ. Bidders must review the ATC to ensure compliance with itemized requirements, including brands, cartridge types, and warranty expectations for each item.

What are the post-sale service expectations for JK Police procurement?

Bidders must demonstrate a well-established service group in India with training, troubleshooting, and maintenance capabilities; provide service-centre details near consignee destinations and confirm response times for on-site support.