Indian Army Drum Unit & IT Hardware Tender Baramulla Jammu & Kashmir 2026 HP Epson SSD RAM 16GB 256GB M2
Bid Publish Date
19-Sep-2026, 7:11 pm
Bid End Date
29-Sep-2026, 8:00 pm
Value
₹45,000
Location
Progress
Key Highlights
- • Organization: Indian Army (Department Of Military Affairs) procuring IT hardware in Baramulla, JK
- • Items include: HP M72630 drum unit assembly, Epson L8180 & L3110 maintenance boxes, SSD 256 GB M2 NVMe, RAM 16 GB DDR4, Processor Fan, UPS Battery 12V 7Ah
- • Estimated value: ₹45,000; EMD amount not disclosed
- • Option clause allowing ±25% quantity variation during contract and currency term
- • Advance sample process: 2 samples within 5 days of award; modifications within 5 days; potential rejection or termination for non-conforming samples
- • Delivery extensions tied to sample approval; LD waivers if buyer delays approvals
Tender Overview
Organization: Indian Army (Department Of Military Affairs) – procurement for multiple IT hardware components in Baramulla, Jammu & Kashmir. Estimated value: ₹45,000. Items include drum unit assembly for HP M72630, maintenance boxes for Epson L8180 and Epson L3110, SSD 256 GB M.2 NVMe, RAM 16 GB DDR4, Processor Fan, and UPS Battery 12V 7Ah. The contract features an option clause allowing ±25% quantity variation and a sample approval process requiring two advance samples within 5 days of award. Delivery timelines adjust if approvals lag, with potential extension calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. This tender emphasizes compliance with sample-based bulk manufacturing and post-approval supply.
Technical Specifications & Requirements
- Product categories: IT peripherals, printer consumables, storage, memory, cooling, and power backup components
- Item clarity: 7 items listed in BOQ, but explicit quantity fields are not provided in the data
- Delivery/approval: Advance sample approvals required; bulk supply to follow only after approval; delayed buyer approvals may extend delivery without LD; non-conforming samples may trigger re-sampling or contract termination
- Quantity flexibility: Option clause permits up to 25% increases/decreases during contract and currency term
- Standards/Testing: No technical specifications or standards are specified in the tender data
Terms, Conditions & Eligibility
- EMD: Amount not specified in the tender data
- Sample process: Two advance samples to be submitted within 5 days of award; modification list provided within 5 days; non-conforming samples may lead to termination or fresh samples
- Delivery timing: Not explicitly stated; extension rules apply per option clause
- Payment terms: Not specified in the tender data
- Documentation: Common required bid documents (GST, PAN, experience certificates, financials) recommended, but explicit list not provided in terms
- Warranty/penalties: Not specified in the available terms
Key Specifications
-
- Product names: Drum unit assembly for HP M72630, Epson L8180 maintenance box, Epson L3110 maintenance box
-
- Storage: SSD 256 GB M.2 NVMe
-
- Memory: RAM 16 GB DDR4
-
- Cooling/Power: Processor Fan, UPS Battery 12V 7Ah
-
- Quantity/BOQ: 7 items listed in BOQ; explicit quantities not provided
-
- Delivery/Approval: Advance sample approval required; potential delivery extensions if approval is delayed
Terms & Conditions
-
Option clause allows ±25% quantity variation during contract and currency term
-
Advance sample submission: 2 samples within 5 days of award; modifications within 5 days
-
Delivery period adjustments linked to sample approval; LD waived if buyer delays approvals
Important Clauses
Payment Terms
Not specified in tender data
Delivery Schedule
Delivery period subject to sample approval; extension formula based on quantity change with minimum 30 days
Penalties/Liquidated Damages
Not specified in tender data
Bidder Eligibility
-
Experience in supplying IT hardware components and printer consumables
-
Ability to deliver within extended delivery periods defined by option clause
-
Compliance with advance sample approval process and modification timelines
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ACE ASSOCIATES Under PMA | - | 27-09-2026 20:11:29 | |
| 2 | DUBARIA COMPUTERS PRIVATE LIMITED Under PMA | - | 29-09-2026 15:31:07 | |
| 3 | JRV CORPORATION Under PMA | - | 29-09-2026 00:42:33 | |
| 4 | M/S RAJVEER ENTERPRISES Under PMA | - | 27-09-2026 19:54:38 | |
| 5 | M/s SARNA ASSOCIATES Under PMA | - | 28-09-2026 10:05:03 | |
| 6 | SUKHMAN DEALERS Under PMA | - | 27-09-2026 19:30:45 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ACE ASSOCIATES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Drum Unit Assy for HP M72630,Maints box for EPSON L8180,Maints box for Epson L3110,SSD 256 GB M2 NV | |
| L2 | M/s SARNA ASSOCIATES( MSE Social Category:General ) Under PMA | Item Categories : Drum Unit Assy for HP M72630,Maints box for EPSON L8180,Maints box for Epson L3110,SSD 256 GB M2 NV | |
| L3 | SUKHMAN DEALERS (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Drum Unit Assy for HP M72630,Maints box for EPSON L8180,Maints box for Epson L3110,SSD 256 GB M2 NV |
Tender Data
Bid Details
Quantity
12
Category
UPS Bty 12V 7 Ah
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Drum Unit Assy for HP M72630 , Maints box for EPSON L8180 , Maints box for Epson L3110 , SSD 256 GB M2 NVME , RAM 16 GB DDR IV , Processor Fan , UPS Bty 12V 7 Ah
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
Baramulla
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Baramulla | Baramulla | - | - | 1 | 21 | - |
Authority Records
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Documents 4
GeM-Bidding-9919677.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
Drum Unit Assy for HP M72630
Drum Unit Assy for HP M72630
Maints box for EPSON L8180
Maints box for EPSON L8180
Maints box for Epson L3110
Maints box for Epson L3110
SSD 256 GB M2 NVME
SSD 256 GB M2 NVME
RAM 16 GB DDR IV
RAM 16 GB DDR IV
Processor Fan
Processor Fan
UPS Bty 12V 7 Ah
UPS Bty 12V 7 Ah
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Drum Unit Assy for HP M72630 | Drum Unit Assy for HP M72630 | 1 | nos | [email protected] | 21 | |
| 2 | Maints box for EPSON L8180 | Maints box for EPSON L8180 | 1 | nos | [email protected] | 21 | |
| 3 | Maints box for Epson L3110 | Maints box for Epson L3110 | 1 | nos | [email protected] | 21 | |
| 4 | SSD 256 GB M2 NVME | SSD 256 GB M2 NVME | 1 | nos | [email protected] | 21 | |
| 5 | RAM 16 GB DDR IV | RAM 16 GB DDR IV | 2 | nos | [email protected] | 21 | |
| 6 | Processor Fan | Processor Fan | 2 | nos | [email protected] | 21 | |
| 7 | UPS Bty 12V 7 Ah | UPS Bty 12V 7 Ah | 4 | nos | [email protected] | 21 |
Categories
13
Required Documents
GST registration certificate
Permanent Account Number (PAN) of the bidder
Experience certificates for similar IT hardware supply
Audited financial statements or financial capability documents
EMD/Security deposit documentation (if applicable per terms)
Technical bid documents showing compliance to product categories listed
OEM authorization or dealer/distributor certificate (if required by buyer terms)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army IT hardware tender in Baramulla JK 2026?
Bidders must submit the complete bid package including GST, PAN, experience certificates, and financials, along with technical compliance documents for items like drum unit assemblies, Epson maintenance boxes, SSD NVMe, RAM, processor fan, and UPS battery. Ensure adherence to the sample approval process and the 25% quantity variation clause, with delivery extensions as required.
What documents are required for the Baramulla IT hardware bid in 2026?
Required documents include GST certificate, PAN card, prior experience certificates for similar hardware supply, financial statements, and any OEM authorizations if applicable. Prepare technical bid detailing item-wise compliance for HP and Epson components and confirm capability to handle advance sample approvals within 5 days.
What are the technical specifications for SSD and RAM in this tender?
The tender lists SSD 256 GB M.2 NVMe and RAM 16 GB DDR4 as items, with no additional performance metrics provided. Bidders should ensure compatibility with typical HP printers and Epson devices cited, and provide warranty terms and testing documents in the technical bid to validate product conformity.
When is the delivery window for Baramulla IT hardware contract 2026?
Delivery timing is tied to the advance sample approval process. If the buyer delays approval, the delivery period is adjusted, and the extension is calculated using (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days; exact delivery date will be specified after final sample approval.
What is the EMD amount for the Baramulla IT hardware tender?
The tender data does not specify an EMD amount. Bidders should monitor the tender portal for the EMD requirement or contact the procurement authority to confirm the exact security deposit or online payment obligation before bid submission.
What happens if advance samples do not meet contract specifications?
If advance samples deviate, the buyer may demand fresh samples for approval or terminate the contract after notifying deviations. If samples are non-conforming, bulk supply will not proceed until modifications meet the contract specifications and approval is granted within the defined timeframe.
Are there quantity variation provisions for this Indian Army tender 2026?
Yes. The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency term at contracted rates. Extended delivery time will be recalculated, with a minimum extension of 30 days.
What items are included under the category for this Baramulla procurement?
The category spans drum unit assembly for HP M72630, Epson L8180 and L3110 maintenance boxes, SSD 256 GB M.2 NVMe, RAM 16 GB DDR4, processor cooling fan, and UPS Battery 12V 7Ah. Explicit quantities are not provided in the available data.