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Hindustan Aeronautics Limited HAL Aerospace Equipment Procurement Bangalore 2025 - Provisions, GST, Pro-Rata Payment

Bid Publish Date

04-Nov-2025, 9:03 am

Bid End Date

29-Nov-2025, 2:00 pm

Location

BANGALORE , KARNATAKA
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Progress

RA
Issue04-Nov-2025, 9:03 am
Reverse Auction12-Dec-2025, 12:00 pm
AwardPending
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Quantity

39

Category

AEROSPACE SCIENCE AND TECHNOLOGY

Bid Type

Two Packet Bid

Key Highlights

  • • HAL procurement at Aircraft Research and Design Centre, Bengaluru
  • • GST handling: actuals vs applicable rates, with maximum quoted GST percentage
  • • Vendor-code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • No advance payment; pro-rata payments on receipt of journals
  • • Non-assignment and non-sub-contracting without prior HAL consent
  • • Joint and several liability for performance with assignee/sub-contractor
  • • Termination rights for non-compliance, delivery failure, insolvency or misrepresentation
  • • GST invoice and GST portal payment screenshot upload in GeM

Categories 7

AVIATION AIRCRAFT SOLID ROCKET MOTORS SERVICES POWER LABOUR PRODUCTION SYSTEMS EQUIPMENTS

Tender Overview

Hindustan Aeronautics Limited (Department of Defence Production) invites bids for aerospace equipment procurement to be delivered and installed at Aircraft Research and Design Centre, HAL, Marathahalli, Bangalore 560037. The scope includes delivery and commissioning at HAL ARDC, with GST guidance provided by buyer and reimbursement aligned to actuals or applicable rates (whichever is lower). Bidder must align with HAL’s contract framework, including non-assignment and non-sub-contracting clauses, and joint-and-several liability for performance. The opportunity references a vendor-code creation process requiring standard registration documents. The procurement is organized through GeM with a pro-rata payment approach upon receipt and verification of journals at HAL. Unique aspects include GST compliance on quoting, EFT mandate submission, and terms governing termination for non-compliance, delivery failure, bankruptcy, or misrepresentation. This opportunity is anchored by HAL’s stringent contract controls and requires careful alignment with at-address delivery and installation conditions.

Technical Specifications & Requirements

  • No explicit product specifications provided; tender emphasizes delivery, installation, and commissioning at Aircraft Research and Design Centre, HAL, Bengaluru.
  • Documents required at bid submission for vendor-code creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • GST handling: bidder bears GST applicability; reimbursement based on actuals or lower applicable rates, up to quoted GST %.
  • Payment structure: pro-rata payment on receipt of journals at HAL; no advance payments per ATC; invoice through GeM with GST-invoice copy and GST portal payment screenshot.
  • Contract risk provisions: non-assignment, non-sub-contracting without prior consent; joint liability in case of subcontracting; termination for material default, delivery failure, insolvency, or misrepresentation.
  • BOQ: 39 items listed; specific item details are not provided in the excerpt.

Terms, Conditions & Eligibility

  • Delivery/Installation at HAL Aircraft Research and Design Centre, Bengaluru.
  • GST compliance: bidders must claim GST, HAL reimburses per actuals or applicable rates (whichever is lower).
  • Bid documents for vendor Code Creation: PAN, GSTIN, Cancelled cheque, EFT Mandate.
  • Payment terms: pro-rata payment on receipt of journals; advance payment not permitted.
  • Contractual safeguards: no assignment/sub-contract without consent; joint and several liability; termination for non-compliance, delivery failure, bankruptcy, or misrepresentation.
  • GST invoicing: upload GST invoice and GST portal payment screenshot in GeM portal.
  • ATC clause: HAL may require adherence to specific ATC terms including payment timing.

Key Specifications

  • Product/service names: not specified in BOQ excerpt

  • Quantity/scale: 39 BOQ items listed, specific quantities not provided

  • Estimated value: not disclosed

  • Delivery location: Aircraft Research and Design Centre, HAL, Marathahalli, Bangalore 560037

  • Standards/certifications: not explicitly stated in excerpt

  • Warranty/AMC: not specified

  • Testing/acceptance: not specified

Terms & Conditions

  • Pro-rata payment on receipt of journals at HAL; no advance payment

  • GST handling: bidder bears GST; HAL reimburses per actuals or lower applicable rate

  • Delivery, installation, and commissioning at HAL ARDC Bengaluru

  • Non-assignment/sub-contracting without prior HAL consent; joint liability

  • Vendor-code creation requires PAN, GSTIN, cancelled cheque, EFT mandate

  • GeM portal documentation and GST invoice requirements

Important Clauses

Payment Terms

Payment on receipt of journals at HAL; pro-rata basis; no advance payments.

Delivery Schedule

Delivery, installation and commissioning at HAL ARDC Bengaluru; schedule to be agreed.

Penalties/Liquidated Damages

Terminations for non-compliance, delivery failure, insolvency, or misrepresentation; liability remains with seller.

Bidder Eligibility

  • Must have PAN and GSTIN

  • Must provide EFT mandate and cancelled cheque

  • Must be capable of delivery and installation at HAL Bengaluru ARDC

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

AEROSPACE SCIENCE AND TECHNOLOGY , AERONAUTICAL JOURNAL , AIR POWER JOURNAL , ARMADA INTERNATIONAL , AVIATION NEWS , AVIATION WEEK AND SPACE TECHNOLOGY , CHANAKYA AEROSPACE DEFENCE AND MARITIME REVIEW , COMBAT AIRCRAFT , DEFENCE SCIENCE JOURNAL , FLIGHT INTERNATIONAL , FORCE , INDIA STRATEGIC , INDIAN DEFENCE REVIEW , INTERNATIONAL JOURNAL OF INTELLIGENT UNMANNED SYSTEMS , JANES DEFENCE AND INTELLIGENCE REVIEW , JOURNAL OF AEROSPACE ENGINEERING , JOURNAL OF AEROSPACE SCIENCES AND TECHNOLOGIES , JOURNAL OF THE INSTITUTION OF ENGINEERS INDIA SERIES C , SAE INTERNATIONAL JOURNAL OF AEROSPACE , UNMANNED SYSTEMS , VAYU AEROSPACE AND DEFENCE REVIEW , MECHANICAL ENGINEERING SELECT ARTICLES , JOURNAL OF MANUFACTURING PROCESSES , JOURNAL OF MANUFACTURING SYSTEMS , DIGIT , ELECTRONICS FOR YOU , PC QUEST , FORBES INDIA , GOODS AND SERVICES TAX CASES THE GST WEEKLY , HARVARD BUSINESS REVIEW , INDIAN FACTORIES AND LABOUR REPORTS , LABOUR LAW REPORTER , ADVANCED MATERIALS AND PROCESSES , SAMPE JOURNAL , CIMS UPDATE PRESCRIBERS HANDBOOK , DALAL STREET INVESTMENT JOURNAL , DESIDOC JOURNAL OF LIBRARY AND INFORMATION TECHNOLOGY , SECURITY TODAY , VIGYAN PRAGATHI HINDI

Authority Records

MINISTRY OF DEFENCEDEFENCE PRODUCTION DEPARTMENTHINDUSTAN AERONAUTICS LIMITED

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 6

GeM-Bidding-8545036.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 39 Items Sign in for GEM prices

#1

AEROSPACE SCIENCE AND TECHNOLOGY

see technical specification at slno 1

1 nos Delivery: 620 days
#2

AERONAUTICAL JOURNAL

see technical specification at slno 2

1 nos Delivery: 620 days
#3

AIR POWER JOURNAL

see technical specification at slno 3

1 nos Delivery: 620 days
#4

ARMADA INTERNATIONAL

see technical specification at slno 4

1 nos Delivery: 620 days
#5

AVIATION NEWS

see technical specification at slno 5

1 nos Delivery: 620 days
#6

AVIATION WEEK AND SPACE TECHNOLOGY

see technical specification at slno 6

1 nos Delivery: 710 days
#7

CHANAKYA AEROSPACE DEFENCE AND MARITIME REVIEW

see technical specification at slno 7

1 nos Delivery: 620 days
#8

COMBAT AIRCRAFT

see technical specification at slno 8

1 nos Delivery: 620 days
#9

DEFENCE SCIENCE JOURNAL

see technical specification at slno 9

1 nos Delivery: 620 days
#10

FLIGHT INTERNATIONAL

see technical specification at slno 10

1 nos Delivery: 770 days
#11

FORCE

see technical specification at slno 11

1 nos Delivery: 680 days
#12

INDIA STRATEGIC

see technical specification at slno 12

1 nos Delivery: 620 days
#13

INDIAN DEFENCE REVIEW

see technical specification at slno 13

1 nos Delivery: 620 days
#14

INTERNATIONAL JOURNAL OF INTELLIGENT UNMANNED SYSTEMS

see technical specification at slno 14

1 nos Delivery: 620 days
#15

JANES DEFENCE AND INTELLIGENCE REVIEW

see technical specification at slno 15

1 nos Delivery: 770 days
#16

JOURNAL OF AEROSPACE ENGINEERING

see technical specification at slno 16

1 nos Delivery: 620 days
#17

JOURNAL OF AEROSPACE SCIENCES AND TECHNOLOGIES

see technical specification at slno 17

1 nos Delivery: 680 days
#18

JOURNAL OF THE INSTITUTION OF ENGINEERS INDIA SERIES C

see technical specification at slno 18

1 nos Delivery: 620 days
#19

SAE INTERNATIONAL JOURNAL OF AEROSPACE

see technical specification at slno 19

1 nos Delivery: 620 days
#20

UNMANNED SYSTEMS

see technical specification at slno 20

1 nos Delivery: 620 days
#21

VAYU AEROSPACE AND DEFENCE REVIEW

see technical specification at slno 21

1 nos Delivery: 620 days
#22

MECHANICAL ENGINEERING SELECT ARTICLES

see technical specification at slno 22

1 nos Delivery: 590 days
#23

JOURNAL OF MANUFACTURING PROCESSES

see technical specification at slno 23

1 nos Delivery: 620 days
#24

JOURNAL OF MANUFACTURING SYSTEMS

see technical specification at slno 24

1 nos Delivery: 620 days
#25

DIGIT

see technical specification at slno 25

1 nos Delivery: 770 days
#26

ELECTRONICS FOR YOU

see technical specification at slno 26

1 nos Delivery: 620 days
#27

PC QUEST

see technical specification at slno 27

1 nos Delivery: 620 days
#28

FORBES INDIA

see technical specification at slno 28

1 nos Delivery: 710 days
#29

GOODS AND SERVICES TAX CASES THE GST WEEKLY

see technical specification at slno 29

1 nos Delivery: 620 days
#30

HARVARD BUSINESS REVIEW

see technical specification at slno 30

1 nos Delivery: 830 days
#31

INDIAN FACTORIES AND LABOUR REPORTS

see technical specification at slno 31

1 nos Delivery: 620 days
#32

LABOUR LAW REPORTER

see technical specification at slno 32

1 nos Delivery: 620 days
#33

ADVANCED MATERIALS AND PROCESSES

see technical specification at slno 33

1 nos Delivery: 620 days
#34

SAMPE JOURNAL

see technical specification at slno 34

1 nos Delivery: 620 days
#35

CIMS UPDATE PRESCRIBERS HANDBOOK

see technical specification at slno 35

1 nos Delivery: 620 days
#36

DALAL STREET INVESTMENT JOURNAL

see technical specification at slno 36

1 nos Delivery: 740 days
#37

DESIDOC JOURNAL OF LIBRARY AND INFORMATION TECHNOLOGY

see technical specification at slno 37

1 nos Delivery: 620 days
#38

SECURITY TODAY

see technical specification at slno 38

1 nos Delivery: 710 days
#39

VIGYAN PRAGATHI HINDI

see technical specification at slno 39

1 nos Delivery: 620 days

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by Bank

5

GST invoice copy uploaded in GeM with payment screenshot

6

Technical bid documents (as applicable by HAL GeM ATC)

7

OEM authorization (if applicable)

8

Experience certificates (as per Terms and ATC)

Corrigendum Updates

1 Update
#1

Update

25-Nov-2025

Extended Deadline

29-Nov-2025, 2:00 pm

Opening Date

29-Nov-2025, 2:30 pm

Reverse Auction Schedule

Completed

Start

12-Dec-2025, 12:00 pm

End

19-Dec-2025, 10:00 am

Duration: 166 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
**********   Under PMA
-29-11-2025 11:39:07
2
**********   Under PMA
-29-11-2025 01:46:37
3
**********   Under PMA
-25-11-2025 11:56:48
4
**********   Under PMA
-18-11-2025 09:16:08
5
**********   Under PMA
-28-11-2025 17:48:51
6
**********   Under PMA
-19-11-2025 17:50:37
7
**********   Under PMA
-25-11-2025 13:44:20

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for HAL aerospace equipment tender in Bengaluru 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate for vendor-code creation. Ensure GST handling aligns with HAL rules and upload GST invoice plus payment screenshot in GeM. Pro-rata payments apply after journal receipt at HAL.

What documents are required for HAL Bengaluru vendor-code creation?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by a bank. These documents accompany the bid and enable GeM registration for HAL procurement at ARDC Bengaluru.

What are HAL payment terms for the Aircraft Research and Design Centre contract?

Payments are pro-rata and made on receipt of journals at HAL; no advance payments. Ensure GST invoicing via GeM with GST portal payment screenshot for timely processing.

What delivery terms apply to HAL ARDC Bengaluru procurement?

Delivery, installation, and commissioning at HAL ARDC Bengaluru are required. The contract allows HAL to terminate for non-compliance or delivery failure, with joint liability for any subcontractors.

What GST considerations must bidders follow for HAL tenders?

Bidders must determine GST applicability; HAL reimburses based on actuals or the lower applicable rate, capped to the quote percentage. Ensure GST invoices and portal screenshots are uploaded in GeM.

What happens if a bidder fails to meet HAL's delivery obligations?

HAL may terminate the contract for non-delivery or delayed delivery. The seller bears liability and may face consequences including reassignment or suspension from future HAL tenders.

What are the mandatory vendor-code submission requirements for HAL?

Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate. This enables GeM-based registration for HAL procurement and ensures eligibility for the 2025 ARDC Bengaluru tender.

How is the GeM portal used for HAL GeM tenders in Bengaluru?

Upload GST invoice and GST portal payment confirmation screenshots within GeM. Ensure pro-rata payments and compliance with HAL ATC clauses to avoid bid rejection.

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