Prisons Administration And Reforms Department Uttar Pradesh Lump-Sum Facility Management Services for Jalaun Stationery Procurement 2026
Bid Publish Date
10-Sep-2026, 12:13 pm
Bid End Date
21-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
The Uttar Pradesh Prisons Administration and Reforms Department invites bids for a lump-sum Facility Management Services contract in Jalaun, Uttar Pradesh, covering stationary items and consumables provided by the service provider. Although BOQ items are not listed, the contract contemplates a bundled service cost with consumables included. The bidder must operate with in-district presence and comply with ATC requirements such as an EFT mandate and integrity pact. The arrangement allows a 25% increase/decrease in scope or duration and requires pre-bid attendance. The procurement aims to streamline jail stationery supply under a single service contract with quality checks by the Superintendent.
Technical Specifications & Requirements
- Service category: Lump-sum Facility Management Services including stationary consumables
- Location: JALAUN, UTTAR PRADESH 285001
- Mandatory documents: EFT mandate, integrity pact, financial standing undertaking, GST/PAN/Aadhar, ITRs and last 3 years balance sheet, last 1 year experience certificates in UP jails
- Pre-bid meeting: Mandatory; samples of all items to be submitted for approval prior to bid submission
- Eligibility notes: Office in the district of consignee; samples approved before bid considered; quality checks by Superintendent post-inspection
- Variation clause: Up to 25% change in contract quantity or duration with consent
- Payment terms: Not explicitly stated; terms to be confirmed in contract; timely submissions and compliance required
Terms, Conditions & Eligibility
- EMD/financials: Required undertaking of financial standing; balance sheet and ITRs for last 3 years
- Experience: At least 1 year of successful supply of items to any jail in Uttar Pradesh
- Documentation: GST, PAN, Aadhar, EFT mandate, integrity pact; self-certified copies
- Delivery & inspection: Quality check by Superintendent; post-inspection delivery approval
- Office location: Bidder must have an office in the district of consignee
- All documents must be uploaded signed and stamped; non-compliance may lead to rejection
- Pre-bid meeting and item samples are mandatory prerequisites for bid acceptance
Key Specifications
-
Service type: Lump-sum Facility Management with stationary and consumables supplied by contractor
-
Location: Jalaun, Uttar Pradesh (285001)
-
Variation clause: Up to 25% change in quantity or contract duration
-
Mandatory documents: EFT mandate, integrity pact, financial standing undertaking, GST, PAN, Aadhar, ITRs, 3-year balance sheet
-
Experience: Minimum 1 year in supplying items to UP jails
-
Pre-bid: Mandatory attendance; samples required for approval
-
Quality control: Superintendent final decision after quality check
-
Payment terms: To be specified in contract; ensure timely payment
-
Delivery/assembly: Not explicitly detailed; subject to post-inspection approval
Terms & Conditions
-
25% quantity/duration variation permitted with consent
-
EFT mandate and integrity pact mandatory
-
Office in district of consignee required
-
Samples must be submitted and approved pre-bid
-
Pre-bid meeting mandatory; Superintendent to approve post-inspection
-
Last 3 years balance sheets and last 3 years ITRs required
Important Clauses
Payment Terms
Contract to be governed by lump-sum price; specific payment schedule to be provided in the contract; EFT mandate required
Delivery Schedule
Delivery terms tied to quality clearance by Superintendent after initial inspection; exact timelines to be defined in contract
Penalties/Liquidated Damages
Penalties, if any, to be detailed in contract post bid; non-compliance may attract disciplinary actions
Bidder Eligibility
-
Office must be located within the district of consignee (Jalaun)
-
Minimum 1 year experience supplying items to a jail in Uttar Pradesh
-
GST registration, PAN, Aadhar; financial standing demonstrated via ITRs and balance sheets
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - district jail orai; procurement of stationary items; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
16-09-2026 12:00:00
Pre-Bid Venue
district jail orai
Delivery Details
Delivery Locations
1
Delivery Cities
Jalaun
Delivery Pincodes
285001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prashant Maurya | 285001,DISTRICT JAIL ORAI | Jalaun | Uttar Pradesh | 285001 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9874426.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Aadhar
Experience certificates of last 1 year in supplying items to any Jail in Uttar Pradesh
Balance sheet of last 3 years
ITR for last 3 years
EFT mandate on prescribed format
Integrity pact duly signed and stamped
Undertaking on financial standing and no bankruptcy
Office in the district of consignee
Copies of technical credentials and any related licenses
Sample items for pre-approval prior to bid submission
Pre-bid meeting attendance documentation
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the stationery and FM services tender in Jalaun UP?
Bidders must meet eligibility criteria: district office in consignee area, GST/PAN/Aadhar, last 3-year finances, and 1 year jail supply experience in UP. Submit EFT mandate and integrity pact, along with pre-bid samples. Pre-bid meeting is mandatory; ensure samples are approved prior to submission.
What documents are required for UP prisons procurement in Jalaun?
Required documents include GST certificate, PAN, Aadhar, last 3 years balance sheets, ITRs, Proof of experience in UP jails (1 year), EFT mandate, integrity pact, and proof of office in the consignee district. All copies must be signed and stamped.
What is the variation allowed in contract scope for this tender?
The contract permits up to 25% variation in quantity or duration, with the buyer’s consent. For lumpsum-based services, the scope may increase with service provider agreement; any change must be formally approved.
What is required at pre-bid for UP jail stationery tender?
Attendees must present item samples for approval, attend the mandatory pre-bid meeting, and ensure all submitted samples pass quality checks by the Superintendent after inspection.
What are the essential standards or certifications for this UP tender?
Standards are not explicitly listed; bidders must provide standard compliance with GST/PAN/Aadhar and integrity pact. Ensure balance sheets and ITRs cover last 3 years and demonstrate jail supply experience in UP.
When will payment be processed after delivery in this UP project?
Payment terms are to be defined in the contract; bidders should expect standard government terms, potentially milestone-based or post-delivery within a defined period after submission of invoices and acceptance by authorities.
What is the minimumexperience requirement for this UP procurement?
Minimum experience is 1 year of successful item supply to any jail in Uttar Pradesh. Submit experience certificates during bid submission, with details of comparable supply to demonstrate capability.
Where can bidders verify compliance and submit bid documents for UP prisons?
Submit bid documents including EFT mandate, integrity pact, and financials through the designated online procurement portal. Ensure the bidder’s district office aligns with the consignee location in Jalaun.