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Navodaya Vidyalaya Samiti Bus Hiring Service Tender Nadia West Bengal 2026 Short Term Outstation 40-42 25-27 120 Seats

Bid Publish Date

08-Jul-2026, 4:52 pm

Bid End Date

18-Jul-2026, 5:00 pm

Value

₹2,80,000

Location

NADIA , WEST BENGAL
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Progress

Issue08-Jul-2026, 4:52 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Tender Overview

Navodaya Vidyalaya Samiti invites bids for Short Term Outstation Bus Hiring in the Nadia, West Bengal (741101) corridor. Estimated value: ₹280,000 with a contract period through 30.11.2026. Eligible bidders must operate as a valid firm and provide a valid government registration. The contract specifies 40-42, 25-27, and greater than 52 seating category buses, with a total requirement of up to 120 seats across the term. A 50% quantity/duration adjustment clause exists; penalties apply for non-supply per GeM terms. EMD is ₹15,000. Payments are via PFMS after certified completion; GST documentation is mandatory. This notice emphasizes strict adherence to delivery, documentation, and performance standards to avoid blacklisting. Unique elements include staff verification with Aadhar and Voter Cards, and potential extension as per JNV Kalayani/Nadia (WB) needs.

Technical Specifications & Requirements

  • Service: Short Term Outstation bus hiring for periods 20.07.2026 to 30.11.2026; contract can extend per requirement.
  • Category: Non Deluxe (NDX) buses; seating options include 40-42, 25-27, and >52 capacities; up to 120 seats total scope.
  • Eligibility: Valid firm; scanned registration proof required; staff must present Aadhar and Voter Cards.
  • Economic Terms: Earnest Money Deposit (EMD) of ₹15,000; payment via PFMS on completion; 2% TDS as per IT rules.
  • Compliance: Adhere to GeM penalties; potential contract termination for discrepancies; possible blacklisting for non-performance.
  • Documentation: GST certificate must be appended with bid; bank details for NEFT/RTGS as specified.

Terms, Conditions & Eligibility

  • EMD: ₹15,000 (paid by DD/NEFT/RTGS) and refundable on successful completion; forfeitable for breach.
  • Contract period: Through 30.11.2026; extension possible as per JNV Kalayani/Nadia (WB).
  • Payment terms: Through PFMS after certification and duplicate bills; payments post-delivery.
  • Delivery/Performance: Compliance with supply deadlines; penalties per GeM agreement; potential termination for discrepancies.
  • Documentation: Must include GST certificate; firm registration proof; Aadhar and Voter Card for staff; experience proofs and financials may be required.
  • Legal/compliance: 2% TDS as per GOI IT rules; adherence to central/state acts governing contract performance.

Key Specifications

  • Bus category: Non Deluxe (NDX)

  • Seating capacity options: 40-42, 25-27, >52

  • Total scope: up to 120 seats

  • Contract period: 20.07.2026 to 30.11.2026 (with possible extension)

  • EMD: ₹15,000; payment via PFMS post-delivery

  • Staff verification: Aadhar Card and Voter Card required

  • Delivery penalties: as per GeM agreement; potential blacklisting for non-performance

  • GST documentation mandatory with bid

Terms & Conditions

  • EMD amount and form of payment clearly defined (₹15,000; DD/NEFT/RTGS)

  • Contract period valid through 30.11.2026 with extension possibility

  • PFMS-based payment after certification and duplicate bill generation

Important Clauses

Payment Terms

Payments processed via PFMS after completion and certification; 2% TDS as per IT rules

Delivery Schedule

Contract period 20.07.2026 to 30.11.2026 with extension as required by JNV Kalayani/Nadia

Penalties/Liquidated Damages

Penalties for non-supply per GeM Agreement; potential termination and blacklisting for discrepancies

Bidder Eligibility

  • Must be a valid firm and registered under State/Central Government rules

  • Must provide scanned proof of registration with bid

  • Must meet staff verification requirements (Aadhar Card & Voter Card) and GST documentation

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Bus Hiring Service - Short Term - Outstation; 40-42, 25-27, more than 52; Non Deluxe (NDX); 120

Delivery Details

Delivery Locations

1

Delivery Cities

Nadia

Delivery Pincodes

741235

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Namita Sharma Ghosh741235,JAWAHAR NAVODAYA VIDYALAYA, KALYANI, DISTRICT-NADIA, STATE-WEST BENGALNadiaWest Bengal7412353-Number of Days during Contract Period for which service is required : 130

Authority Records

MINISTRY OF EDUCATIONSCHOOL EDUCATION AND LITERACY DEPARTMENT

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Documents 4

GeM-Bidding-9577738.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD payment proof (DD/NEFT/RTGS)

6

Technical bid documents

7

GST certificate (attachment with bid)

8

Scanned firm registration proof

9

Aadhar Card and Voter Card copies for staff (verification)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for bus hiring tender in Nadia West Bengal 2026?

Bidders must be a valid firm with State/Central Govt registration, submit GST, PAN, experience certificates, and EMD of ₹15,000 via DD/NEFT/RTGS. Include PFMS payment readiness and staff verification documents (Aadhar, Voter Card). The contract runs 20.07.2026–30.11.2026 with possible extension; delivery penalties apply per GeM agreement.

What documents are required for the bus service bid in Nadia?

Submit GST certificate, PAN card, experience certificates, financial statements, EMD payment proof, technical bid, firm registration proof, and staff verification documents (Aadhar and Voter Cards). GST appendix is mandatory; ensure bank details for NEFT/RTGS are included.

What is the EMD amount and its purpose for this transport tender?

The Earnest Money Deposit is ₹15,000 and is payable by DD/NEFT/RTGS to the specified account. It is refundable after successful completion; it may be forfeited for contract breach or non-performance as per the agreement.

What are the seating capacity categories for buses in this tender?

The tender specifies 40-42, 25-27, and >52 seating categories under Non Deluxe (NDX), with a total scope up to 120 seats. Suppliers must provide buses within these configurations to meet the contract needs.

When does the bus hiring contract period start and end?

The effective period is from 20.07.2026 to 30.11.2026; the contract may be extended as required by JNV Kalayani, Nadia (WB). Ensure compliance with any extension terms in writing before execution.

What payment terms and tax deductions apply to this tender?

Payments are via PFMS after completion and bill certification; 2% TDS will be deducted as per GOI IT rules. Ensure timely submission of duplicate bills and proper GST/invoice documentation to avoid delays.

What penalties apply for non-supply or performance issues?

Penalties follow GeM Agreement terms; discrepancies can lead to contract termination and potential blacklisting. Timely supply and adherence to service standards are mandatory to avoid financial and reputational penalties.

What staff verification is required for bus services?

Bidders must provide staff with Aadhar Card and Voter Card for verification. This ensures compliance with security and eligibility norms for school transport services.

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