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Andaman Public Works Department Scanner (V3), Printer (V2) & Multifunction Printer Tender Andaman & Nicobar 2026

Bid Publish Date

18-Feb-2026, 4:26 pm

Bid End Date

02-Mar-2026, 4:00 pm

Location

KOLKATA , WEST BENGAL

Progress

Issue18-Feb-2026, 4:26 pm
AwardPending
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Quantity

6

Category

Computer Printer (V2)

Bid Type

Single Packet Bid

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

The Andaman Public Works Department (APWD), Andaman & Nicobar, is seeking procurement of Scanner (V3), Computer Printer (V2), and Multifunction Printer (Print, Scan, Copy) under a single procurement exercise. The request covers models with specified scanning and printing capabilities, including ADF, duplexing, and network connectivity, to support government digitization. While exact quantities and estimated value are not disclosed, the scope encompasses high-volume office devices with on-site warranty. A key differentiator is the inclusion of broad feature requirements (ADF, duplex, ISO/IEC 24734 metrics) and flexible quantity options per the buyer’s clause. This tender emphasizes standardized performance, compatibility with common OS, and robust on-site support.

Technical Specifications & Requirements

  • Scanner types and scanning technology must support ADF operation with Duplex Scanning and ADF tray capacity at 75 GSM.
  • Maximum optical resolution and document feeder performance: include fast monochrome/color scans with ISO/IEC 24734 metrics.
  • Print technology and paper handling: supports various paper sizes, auto duplexing, and a combined tray capacity suitable for high daily volumes.
  • Connectivity and OS compatibility: networked operation with standard Windows/macOS support; compatible scan file formats.
  • On-site warranty: minimum on-site warranty period specified (in years).
  • Delivery terms: Option clause allows up to ±25% quantity change with proportional delivery extension rules; minimum extension 30 days.
  • BoQ/Itemization: No BOQ items listed; tender focuses on feature-rich general-purpose office devices with standard compliance.

Terms, Conditions & Eligibility

  • EMD details not disclosed; bidders should prepare as per standard government EMD practices.
  • Delivery timeline follows the option clause: delivery scales with quantity adjustments up to 25% and extended delivery periods.
  • Payment terms: not specified; bidders should anticipate standard government terms (milestone or post-delivery payment).
  • Documentation: bids require standard GST/PAN, company registration, compliance certificates, and OEM authorizations where applicable.
  • Compliance: bidders must adhere to the generic term that reserves delivery extension for quantity changes; ensure readiness for onsite warranty support.

Key Specifications

    • Scanner: ADF capable, duplex scanning, 75 GSM feeder capacity
    • Printing: Print, Scan, Copy multifunction capability; auto duplexing
    • Performance: ISO/IEC 24734 compliant speed metrics for A4/A3 sizes
    • Connectivity: networked (LAN/Wi-Fi), OS compatibility with major platforms
    • Paper handling: total tray capacity suitable for high daily volume; multiple tray support
    • Warranty: on-site warranty in years (exact duration to be provided)

Terms & Conditions

  • Option clause allows ±25% quantity variance with proportional delivery extension and minimum 30 days extra time

  • Delivery schedule aligned to original and extended delivery periods per option clause

  • EMD and financial documentation required as part of standard tender submission

Important Clauses

Payment Terms

Not explicitly defined; bidders should assume standard government terms (milestone/onsite) and confirm with APWD.

Delivery Schedule

Delivery spans initial quantity plus possible 25% increase; extended delivery period calculated as (increase/original quantity) × original days, minimum 30 days.

Penalties/Liquidated Damages

Not stated; bidders should verify LD provisions during bid submission and align with APWD guidelines.

Bidder Eligibility

  • Authorized OEM or reputable reseller with proven supply of scanners and printers

  • Compliance with GST, PAN, and tax obligations

  • Experience in supplying government-grade office devices and warranty/service capability

Documents 5

GeM-Bidding-9006393.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Integrated Sheet Fed & Flat Bed
Generic Scanning Technology Contact Image Sensor (CIS)
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Daily Duty Cycle (Number of Pages) 1,001 to 2,000, 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility Connectivity 1 x USB
Compatibility Operating System Compatibility Windows, Linux, Mac OS
Compatibility Scan File Formats .PDF, .TIFF, .JPG, .JPEG, .HTML, .PNG, .TXT, .RTF, .BMP, .PPTX, .DOCX, .XLSX
Certification On Site Warranty (in Years) 1, 2, 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card copy

3

Company/organization incorporation certificates

4

Experience certificates for similar scanner/printer supply (if available)

5

Technical compliance certificates (OEM authorization if required)

6

EMD/Security deposit documentation per applicable guidelines

7

Financial statements or turnover evidence

8

Project/technical bid documents demonstrating device specs and warranty terms

9

Any on-site service/warranty commitments

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for scanner and printer tender in Andaman

Bidders should submit GST, PAN, company details, OEM authorizations, and EMD documentation as per Terms. Ensure on-site warranty commitments and confirm ISO/IEC 24734 compatibility metrics. Delivery terms follow the 25% quantity option clause, and bids must demonstrate OS compatibility and network connectivity readiness.

What documents are required for APWD printer tender 2026

Required documents include GST certificate, PAN card, firm incorporation certificate, financial statements, OEM authorization (if applicable), technical bid detailing device specs (ADF, duplexing, tray capacity), and EMD/security deposit as per APWD guidelines.

What are the technical specifications for scanner with ADF in this tender

The tender requires ADF-capable scanners with duplex scanning, 75 GSM feeder capacity, and ISO/IEC 24734 performance metrics for both monochrome and color modes across A4/A3 sizes, plus network connectivity and OS compatibility.

When is delivery expected after order in APWD tender

Delivery is governed by the option clause allowing up to 25% quantity variation; the extended delivery period is calculated as (increase/original quantity) × original days with a minimum of 30 days.

What are the warranty requirements for APWD scanner printer bid

The tender mandates on-site warranty for the devices; bidders must specify the warranty duration (in years) and outline service coverage, response times, and parts availability as part of technical compliance.

How to verify OS and file format compatibility for these devices

Bidders should confirm operating system compatibility with major Windows/macOS versions and specify supported scan file formats (PDF, TIFF, JPEG, etc.), ensuring seamless integration with government networks and endpoints.

What is the role of OEM authorization in this procurement

OEM authorization ensures legitimate resale and service rights for the scanner and printer models; bidders must attach current OEM authorization letters or distributor agreements to demonstrate capability to supply and service under APWD rules.

What is the estimated value and EMD amount for this APWD tender

The tender data does not disclose estimated value or EMD amount; bidders should monitor the official tender notice and prepare typical EMD (percentage or fixed sum) as per APWD standard guidelines and district procurement norms.

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