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Government Polytechnic Vyara Multimedia Projector Tender Gujarat 2026 - IS 550/AAA TRTL Compliant Projector & On-site OEM Warranty

Bid Publish Date

20-Feb-2026, 11:48 am

Bid End Date

07-Mar-2026, 12:00 pm

Location

SURAT , GUJARAT

Progress

Issue20-Feb-2026, 11:48 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization and OEM-certified installation/commissioning requirement
  • • On-site OEM warranty for light source with life-time/hourly basis
  • • Service center in Gujarat; establishment within 30 days if not existing
  • • Dedicated toll-free service line and escalation matrix required
  • • Quantity variation up to 25% and extended delivery period rules
  • • 3-year warranty period from final acceptance or after installation
  • • Payment/Delivery terms tied to service center readiness and completion of installation

Categories 3

AUDIO VISUAL INSTRUMENT PROJECTOR VIDEO OUTPUT DEVICE

Tender Overview

Organization: Government Polytechnic Vyara; Procurement: Multimedia Projector (MMP) for Education Department Gujarat; Location: Surat, Gujarat 394101; Category: Multimedia Projector (Q2). Quantities/Value: not disclosed; EMD amount not published. Unique terms include OEM/authorized reseller installation, on-site OEM warranty, and mandatory service center presence in Gujarat. Tender emphasizes option clauses allowing up to 25% quantity variation and extended delivery periods based on contract terms. The bid requires OEM/authorized distributor authorization and a dedicated service support channel. This procurement targets reliable audiovisual equipment with guaranteed after-sales support in-state.

Technical Specifications & Requirements

  • Product scope: Multimedia projector with specified technical specs including native resolution, brightness in lumens, optical zoom, and light source life.
  • Connectivity: HDMI Out, Audio In/Out, Video In, USB Type A ports, Storage media port, LAN connectivity.
  • Warranty: On-site OEM warranty for light source (lifetime or hours-based) and entire on-site OEM warranty.
  • Serviceability: OEM-certified installation, commissioning, training, and maintenance; dedicated service centers in Gujarat with escalation matrix.
  • Standards & reliability: 3-year OEM warranty; service & support commitments; manufacturer authorization required.
  • Delivery & support: Service centers established within 30 days of award; payment upon evidence of center readiness.

Terms, Conditions & Eligibility

  • Delivery terms: Option to increase/decrease quantity up to 25%; delivery schedule linked to last delivery order date; extended time calculation formula provided.
  • Installation & training: Installation, commissioning, testing, configuration, and training performed by OEM-certified resources.
  • Warranty & support: 3-year OEM warranty from final acceptance; service group in India for maintenance; dedicated toll-free service number and escalation matrix.
  • Documentation: OEM authorization form required; proof of service center presence; certificates for warranty and maintenance support.
  • Eligibility: Must have functional service center in the consignee’s state or establish within 30 days of award; escalation contacts submitted.

Key Specifications

  • Product category: Multimedia Projector

  • Key connectivity: HDMI Out, Audio In/Out, Video In, USB Type A x2, Storage media port, LAN

  • Warranty: On-site OEM warranty; 3-year overall warranty

  • Service: Installation, commissioning, training by OEM-certified personnel

  • Support: Dedicated toll-free service number; escalation matrix

  • Delivery: Option to modify quantity up to 25% with specified delivery logic

Terms & Conditions

  • Option clause permits ±25% quantity change during contract

  • OEM certification and service center presence mandatory

  • 3-year OEM warranty with on-site support and light source coverage

Important Clauses

Payment Terms

Payment will be tied to installation/completion milestones and service-center readiness; details to be provided in the final contract

Delivery Schedule

Extended delivery period linked to quantity variations; minimum 30 days for additional time; period must align with last original delivery order

Penalties/Liquidated Damages

LD clauses are implied within delivery schedule; precise penalties to be defined in the contract

Bidder Eligibility

  • Must demonstrate OEM authorization or be an authorized reseller with certificate

  • Must have a functional service center in Gujarat or commit to establish within 30 days of award

  • Evidence of prior experience in supplying/instaling multimedia projectors

Documents 3

GeM-Bidding-9014173.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Technical Specifications Technology One Chip DLP
Technical Specifications Native Resolution 1600 x 1200 (UXGA), 1920 x 1080 (Full HD), 1920 x 1200 (WUXGA), 3840 x 2160 (UHD 4K), 2560 x 1600 (WQXGA), 4096 x 2160 (4K), 5120 x 3200 (4K+) Or higher
Technical Specifications Brightness (Lumens) 3800, 4000, 4200, 4300, 4500, 5000, 5200, 5500, 6000, 6200, 6500, 7000, 7500, 8000, 8500, 9000, 9500, 10000, 12000, 13000, 14000, 16000, 18000, 20000, 22000, 25000, 30000, 40000, 60000, 5800, 6600, 6700, 21000 Or higher
Technical Specifications Optical Zoom Yes Or higher
Technical Specifications If Yes, Optical Zoom (%) 110, 120, 135, 140, 145, 150, 160, 170, 175, 200, 210, 130 Or higher
Technical Specifications If Yes, Type of Projector Standard Throw (0.91 to 2.5)
Technical Specifications Type of Light Source UHP / UHE / UHM
Technical Specifications Minimum Life of Light Source (In Normal Mode) (Hours) 6000, 8000, 10000, 15000, 20000, 25000, 30000 Or higher
Ports and Connectivity Number of HDMI Out Port 0, 1, 2, 3, 4 Or higher
Ports and Connectivity Audio In Yes Or higher
Ports and Connectivity Audio Out Yes Or higher
Ports and Connectivity Video In Yes Or higher
Ports and Connectivity Storage Media Port Yes, No Or higher
Ports and Connectivity Number of USB Type A 1, 2, 3, 4 Or higher
Ports and Connectivity LAN Connectivity Yes, No Or higher
Warranty On Site OEM Warranty for Light Source (Time or Life in Hours whichever is earlier) 1 Year or 1000 Hrs., 1 Year or 1200 Hrs., 1 Year or 1500 Hrs., 1 Year or 2000 Hrs., 1 Year or 5000 Hrs., 3 Year or 5000 Hrs., 3 Year or 10000 Hrs., 3 Year or 12000 Hrs., 3 Year or 15000 Hrs., 3 Year or 30000 Hrs., 5 Year or 10000 Hrs. Or higher
Warranty On Site OEM Warranty 3, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior multimedia projector supply/installation

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as applicable)

6

OEM authorization/certificate confirming Manufacturer authorization

7

Proof of functional Service Center in Gujarat or plan to establish within 30 days

8

Technical compliance certificates and warranty documents

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid in the multimedia projector tender in Surat Gujarat 2026

Bidders should submit OEM authorization, service-center proof in Gujarat or plan to establish within 30 days, and installation/commissioning credentials. Include GST, PAN, financials, and EMD documentation. Ensure compliance with on-site OEM warranty and 3-year coverage; provide escalation matrix and toll-free support details.

What documents are required for Gujarat projector tender submission

Prepare GST certificate, PAN card, experience certificates for projector supply/installation, financial statements, EMD documentation, OEM authorization, proof of Gujarat service center, and warranty certificates. Include technical compliance certificates and installation training plan as part of the bid package.

What are the technical specifications for the projector tender in Surat

Tender requires a multimedia projector with HDMI Out, Audio In/Out, Video In, USB Type A, LAN, and storage port. It must support specified brightness, native resolution, optical zoom, light-source life, and on-site OEM warranty; detailed lumens, resolution, and zoom values to be provided in the final bid documents.

What is the warranty requirement for the projector procurement

A 3-year OEM warranty is mandatory from final acceptance or installation completion. Light-source on-site warranty is included with either time-based or life-hours-based terms. OEM certificates must be submitted at delivery, and the seller must maintain an India-based service group.

What are the delivery and penalties terms for quantity changes

The buyer may vary quantity by up to 25% during contracting and currency, with delivery time adjusted using the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If extension is needed, maximum extension is the original period.

How to ensure after-sales support in Gujarat for the projector

Submit proof of a functional Gujarat service center or commitment to establish within 30 days of award. Provide dedicated toll-free service line and an escalation matrix. On-site installation and training must be performed by OEM-certified personnel.

Which standards or certifications are required for the projector bid

The bid emphasizes OEM authorization and service capabilities; look for compliance with IS/AAA TRTL style specifications and ensure the product meets the buyer's standards for reliability, with 3-year OEM warranty and on-site support.

What is the submission sequence for installation and training

OEM-certified installation, commissioning, testing, and training are required per terms. Include a detailed plan, schedule, and personnel credentials. Ensure service centers and escalation contacts are ready; training should cover operation, maintenance, and troubleshooting.