Nagarpalika Event Management Tender Ahmedabad Gujarat 2026 | EMD ₹36,000 | Estimated ₹12,00,000
Progress
Key Highlights
- • Specific brand/OEM requirements: Not specified in available data
- • Technical certifications/standards: Not specified; IS/ISO standards not indicated
- • Special conditions: 25% quantity/duration flexibility at bid and contract stage
- • Eligibility: No liquidation or bankruptcy; must provide financial undertaking
- • Warranty/AMC: Not detailed; service support capabilities required
- • Penalties/Performance bonds: Not disclosed in terms provided
Tender Overview
Organization: Nagarpalika under the Urban Development And Urban Housing Department Gujarat seeks Event or Seminar or Workshop or Exhibition or Expo Management Service for activities in Ahmedabad, Gujarat. Estimated contract value: ₹12,00,000 with an EMD of ₹36,000. The procurement involves complete execution of activities on a buyer premise basis, with a broad category encompassing national events and expos. A key differentiator is the emphasis on flexible contract quantity/duration up to 25% and the possibility of scope expansion for lumpsum services. The absence of BOQ items suggests a turnkey modulation of services. This tender targets experienced event management firms capable of delivering end-to-end support within urban development contexts.
Technical Specifications & Requirements
- Category: Event/Exhibition Management for national scope on buyer premise
- Estimated Value: ₹12,00,000; EMD: ₹36,000
- Location: Ahmedabad, Gujarat (postal: 363610)
- Quantity/Scope: Flexibility up to 25% increase/decrease in contract quantity or duration; consortium allowed with joint responsibility; Lump-sum scope may adjust value up to 25% with bidder consent
- Service Requirements: Office presence in the state of consignee; dedicated toll-free service support; formal escalation matrix for service issues
- Compliance: Bidder must not be in liquidation or similar proceedings; provide undertaking
- Delivery/Performance: Not specified beyond turnkey execution expectation; ATC indicates standard commercial terms
Terms, Conditions & Eligibility
- EMD: ₹36,000 (collective deposit or equivalent as per ATC)
- Experience/Financial: Bidder must avoid liquidation or bankruptcy; consortium allowed with shared accountability
- Delivery & Support: Office in Gujarat; dedicated/toll-free service line; explicit escalation contacts required
- Contract Alteration: 25% scope/quantity/duration adjustment permitted at issue and post-issuance with consent
- Documentation: Upload undertaking for financial standing; consortium agreement; service support details
- Warranty/ Penalties: Not specified in data; standard service performance expectations implied
Key Specifications
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Event/Exhibition management services for national scope
-
Estimated contract value ₹12,00,000; EMD ₹36,000
-
Location: Ahmedabad, Gujarat (363610)
-
25% scope/duration flexibility; consortium allowed with shared responsibility
-
Turnkey execution with office presence in Gujarat and toll-free support
Terms & Conditions
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25% quantity/duration flex at bid and contract issue
-
Consortium allowed with equal responsibility
-
Office of service provider must be in state of consignee
Important Clauses
Payment Terms
Not specified; assume standard terms with EMD on bid and balance on delivery as per contract
Delivery Schedule
Turnkey event management services; no explicit delivery timeline provided in data
Penalties/Liquidated Damages
No explicit LD details in provided terms; penalties would be governed by general procurement norms
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy
-
Ability to form/participate in a consortium with shared responsibility
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Office presence in Gujarat and a dedicated toll-free service line
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
24
Experience Required
5 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Trade shows and expos; Complete Execution of Activity; 51-75; Buyer premise
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
2
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
16-10-2026 12:00:00
Pre-Bid Venue
Bavla Nagarpalika Opposite Bavla bus station Bavla
Delivery Details
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
382220
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Vishalkumar Dashrathlal | 382220,Bavla NagarpalikaOffice, Station Road, Bavla | Ahmadabad | Gujarat | 382220 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10013559.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar events/exhibitions
Financial statements or audited reports
EMD submission proof (online transfer or DD as applicable)
Technical bid documents and service proposal
OEM authorizations or consortium agreement (if applicable)
Undertaking on non-liquidity/bankruptcy status
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the event management tender in Ahmedabad Gujarat 2026
Bidders should prepare an organization profile, submit GST and PAN, provide financial statements, and obtain EMD of ₹36,000. Include consortium details if applicable, and an undertaking against liquidation. Ensure dedicated Gujarat service support and a clear escalation matrix as per ATC. Include turnkey proposal for Ahmedabad events.
What documents are required for Nagarpalika event tender in Gujarat
Submit GST registration, PAN, audited financials, experience certificates for comparable events, EMD proof of ₹36,000, technical bid with service proposal, consortium agreement if formed, and an undertaking clarifying non-liquidation status. Ensure service support details and Gujarat office presence are included.
What are the contract flexibilities for quantity in this tender
The buyer may increase or decrease the contract quantity or duration by up to 25% at the time of issue and after issuance. Lump-sum service contracts may see up to 25% increase in scope/value with bidder consent, impacting delivery planning and pricing.
What is the estimated value and EMD for the Ahmedabad event bid
The estimated contract value is ₹12,00,000 with an EMD of ₹36,000. Bidders should ensure payment readiness and provide proof of EMD submission. These figures indicate the scale of turnkey event management services required for national-level activities.
What service support requirements are specified for this tender
Bidders must maintain a dedicated toll-free service line and provide an escalation matrix for support. An in-state Gujarat office is required to ensure timely communication and on-site coordination for event management and execution tasks.
Are there any brand or certification requirements in this tender
No explicit brand/OEM or third-party certification requirements are specified in the available data. The tender emphasizes service capability, financial standing, and local presence, with a general obligation to avoid liquidation and to provide necessary undertakings.
What is the delivery expectation for turnkey event management in Gujarat
The contract seeks turnkey execution of events on a buyer premise basis, with no fixed delivery date disclosed. Bidders should outline a detailed implementation plan, milestones, and on-site coordination framework to ensure successful completion of events within the urban development context.
What documents prove eligibility for the consortium option in this tender
Submit a consortium agreement showing each member’s role and joint responsibility for execution. An undertaking confirming equal liability, technical capability, and financial sustainability must accompany the bid. The leader must ensure compliance of all members with terms.