Rural Development And Panchayat Raj Department Tamil Nadu Salem Desktop Computers & Multifunction Printer Tender 2026 ISO 9001
Progress
Quantity
2
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The procurement entity is the Rural Development And Panchayat Raj Department Tamil Nadu, for Entry and Mid Level Desktop Computers (Q2) and Multifunction Printers (Print, Scan, Copy) (Q2) in SALEM, TAMIL NADU 636001. The scope includes Supply, Installation, Testing, Commissioning and operator training, with statutory clearances if any. Bid terms allow up to 25% quantity variation and extended delivery as per option clause. Key differentiators include ISO 9001 certification requirement for bidder or OEM and mandatory GST registration (Tamil Nadu) with PAN reflected in financials. A minimum turnover criterion is described in the terms, and long-term support is required. Unique clauses emphasize manufacturer authorization and post-installation maintenance for at least 8 years.
Technical Specifications & Requirements
- Product category: Desktop Computer and Multifunction Printer supporting ISO/IEC 24734 printing speed, auto duplexing, and standard paper handling.
- Required components: Factory pre-loaded OS, RAM and storage per BOQ, and monitor availability as applicable.
- Printer specs: minimum print speeds per ISO/IEC 24734 for A4 (mono and color) and A3 (mono/color), and auto duplexing; document feeder, paper trays, and connectivity must be specified.
- Warranty: On-site OEM warranty for the configured PCs/printers; OEM authorizations to be provided.
- Documentation: GST certificate, PAN, audited financials for 2021-22 to 2024-25, and Manufacturer Authorization Certificate.
Terms, Conditions & Eligibility
- EMD: Not explicitly stated in data; bidders must review ATC for amount.
- Turnover: minimum average turnover over last 3 years as per bid document; include audited balances or CA certificate.
- ISO 9001: bidder or OEM must hold certification.
- Tamil Nadu GST certificate and PAN must be valid and reflected in financials.
- Scope: supply, installation, testing, commissioning, operator training, and statutory clearances if any; 8 years maintenance/support post-installation.
- Option clause permits quantity variation up to 25% during contract; extended delivery aligned to original/delivery period.
Key Specifications
-
Desktop Computer with factory pre-loaded OS and RAM/SSD/HDD configuration as per BOQ
-
Monitors (if provided) with specified screen size and connectivity
-
Printer: ISO 24734 compliant print speeds for A4 mono/color and A3 mono/color; auto duplex; document feeder
-
Warranty: On-site OEM warranty for all PCs and printers
-
OEM Authorization: Manufacturer Authorization Certificate verified by OEM representative
-
Maintenance/support: minimum 8-year operation/maintenance service availability
Terms & Conditions
-
EMD details to be confirmed in ATC; verify amount and payment method
-
Turnover criteria: average annual turnover over last 3 years, with audited balance sheets
-
Delivery: terms allow 25% quantity variation; delivery schedule tied to original/extended period
-
ISO 9001 certification mandatory for bidder or OEM
-
GST and PAN validation across financial statements is mandatory
-
8-year maintenance and patch/upgrades support required
Important Clauses
Payment Terms
Payment terms to be as per ATC; ensure alignment with delivery, installation and commissioning milestones
Delivery Schedule
Delivery period subject to option clause; extended delivery time formula applies with minimum 30 days
Penalties/Liquidated Damages
Penalties or LD to be defined in ATC; ensure adherence to delivery commitments and warranty terms
Bidder Eligibility
-
Must hold Tamil Nadu GST certificate
-
Must possess PAN and reflect in financials
-
Must provide ISO 9001 either for bidder or OEM
-
Must provide Manufacturer Authorization Certificate with OEM verification
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9135526.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Required Documents
GST registration certificate (Tamil Nadu)
PAN card (reflected in all financial statements)
Audited financial statements 2021-22, 2022-23, 2023-24, 2024-25 and related IT returns
Manufacturer Authorization Certificate (with OEM/OEM authorized representative verification)
ISO 9001 certification ( bidder or OEM)
Technical bid documents showing compliance with OS, RAM, storage, and printing specs
Any prior installation references and training capability statements
Proceedings of statutory clearances (if any) and warranty terms
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ISHA INFOTEC Under PMA | Make : acer Model : Veriton M200-H610 | 18-03-2026 10:14:08 | |
| 2 | Sri Lakshmi Traders Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 165123 23.8" | 18-03-2026 10:27:34 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ISHA INFOTEC Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Printer (Print, Scan, Copy) | |
| L2 | Sri Lakshmi Traders Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Printer (Print, Scan, Copy) |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for desktop computers and multifunction printers tender in Salem Tamil Nadu 2026?
Submit GST Tamil Nadu certificate, PAN, audited financials for 2021-25, and Manufacturer Authorization Certificate. Ensure ISO 9001 compliance and 8-year maintenance commitment. Provide detailed OS, RAM, storage, printer speeds per ISO 24734, and on-site warranty. Include 25% option variation documentation and delivery plan.
What documents are required for Tamil Nadu printer and PC procurement bid 2026?
Required documents include GST certificate, PAN, audited balance sheets for 2021-22 to 2024-25, IT returns, Manufacturer Authorization Certificate, ISO 9001 certificate, and technical bid detailing OS and peripheral specs. Prepare vendor qualifications and installation capability statement.
What are the technical specs for ISO 24734 compliant printers in this tender?
Printers must meet ISO 24734 speeds for A4 mono/color and A3 mono/color, support auto duplex, have appropriate paper handling (document feeder, main trays), and connectivity options. Provide OEM warranty and MA certificate; ensure print speeds match tender requirements.
What is the eligibility criteria for turnover and certifications in Tamil Nadu IT hardware bid?
Bidders must show average turnover over the last 3 years per the bid document, supported by audited balances or CA certificate. ISO 9001 registration is mandatory for bidder or OEM, and Tamil Nadu GST registration is required to participate.
When is the delivery window and quantity variation allowed in the Tamil Nadu tender?
The option clause allows up to 25% quantity variation at contract award and during currency. Delivery period may extend accordingly, with minimum extension of 30 days; actual timing depends on original delivery terms and extended period calculations.
What is required for 8-year maintenance in the Salem procurement?
Bidders must guarantee operation/maintenance and patch/upgradation support for at least 8 years post-installation, including timely updates and service availability, with clear response SLAs in the technical bid.
What is the scope of supply for this procurement in Tamil Nadu?
Scope includes Supply, Installation, Testing, Commissioning, and operator training; statutory clearances are required if applicable. All costs must be included in bid price; ensure compatibility with existing IT infrastructure in Rural Development Department.
What branding or OEM authorization is required for Tamil Nadu bid?
Submit Manufacturer Authorization Certificate with verification by OEM/OEM authorized representative, ensuring the supplier has explicit authorization to offer the specified desktop PCs and multifunction printers.
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Documents 4
GeM-Bidding-9135526.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS