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Ai Engineering Services Limited Computer Printer & Multifunction MFM PAC Tender Kolkata West Bengal 2026

Bid Publish Date

03-Jan-2026, 2:53 pm

Bid End Date

14-Jan-2026, 3:00 pm

EMD

₹12,490

Value

₹6,24,618

Location

KOLKATA , WEST BENGAL

Progress

Issue03-Jan-2026, 2:53 pm
AwardPending
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Quantity

36

Category

Multifunction Machine MFM (V2)

Bid Type

Single Packet Bid

Categories 1

MACHINE

Tender Overview

Ai Engineering Services Limited in Kolkata, West Bengal invites bids for Computer Printer (V2) PAC Only and Multifunction Machine MFM (V2) PAC Only. Estimated value: ₹624,618.00; EMD: ₹12,490.00. Scope: Only supply of Goods with PAC brand/model specifications referenced by the PAC certificate AIESL/KOL/GEM/123. Delivery terms allow quantity variation up to 25%, with a calculated extension rule: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. EMD payment via gateway with proof upload; failure to submit EMD leads to bid rejection. This tender emphasizes PAC-compliant brands and model-specific pricing, ensuring alignment with the PAC certificate.

Technical Specifications & Requirements

  • Print Technology: Generic, with emphasis on IS/IEC ISO24734-driven speed metrics for A4 and A3, monochrome and color.
  • Type of Printing: Generic; supports print, scan, copy capabilities via PAC-approved models.
  • Paper Size & Paper Handling: Main paper trays as per device configuration; Original Document Feeder type specified for scanning/copying; auto duplexing (2-sided) across print/copy functions.
  • Connectivity: Standard network and local interfaces; compatible with PAC-specified brand/model.
  • Speed & Efficiency: Minimum print speeds per ISO/IEC 24734 for A4 (mono/color) and A3 (mono/color) expected; auto duplexing supported.
  • Accessories Provided: Included as per PAC certificate requirements; brand/model conformity mandated.
  • Delivery & Warranty: Notified through bidder’s compliance with PAC conditions; installation, if any, to follow PAC guidelines.

Terms, Conditions & Eligibility

  • EMD: ₹12,490.00 via payment gateway to AIESL bank account; proof to be uploaded with technical bid.
  • Scope: Bid price to include all cost components; scope restricted to the supply of goods only.
  • Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery calculated with minimum 30 days.
  • Brand/Model Compliance: Quote must reflect PAC-certified brand/model as per AIESL/KOL/GEM/123 reference; non-compliance may lead to rejection.
  • Bid Security & Refunds: Successful bidder’s EMD kept until security deposit received; non-qualifying bidders’ EMD refunded within two months of award.
  • Delivery terms: Delivery schedule must align with option clause and total contracted quantity; extension logic applies as described.

Key Specifications

    • Print Technology: Generic; required to meet ISO/IEC 24734 performance metrics
    • Type of Printing: Printing, Scanning, Copying with PAC-certified models
    • Paper Size: Supports A4 and A3 formats; paper handling via main trays and feeder
    • Minimum Print Speed: Per ISO/IEC 24734 for A4 Mono/Color and A3 Mono/Color
    • Duplex: Auto Duplexing (2-Sided) for printing and copying
    • Main Paper Trays: Number and capacity to be specified by PAC-compliant model
    • Original Document Feeder: Specified for scanning/copying
    • Connectivity: Network and device interfaces per PAC requirements
    • Accessories Provided: As per PAC certificate and model specifications
    • Brand/Model Compliance: Quote should reflect PAC-certified models only

Terms & Conditions

  • EMD of ₹12,490 to be deposited via gateway and proof uploaded with bid

  • Bidder must supply only PAC-certified brand/model as per certificate

  • Quantity can vary by up to 25%, with extended delivery time formula

  • Scope limited to supply of goods; installation/maintenance not specified

  • Delivery terms exist with minimum 30-day extension in case of option exercise

Important Clauses

Payment Terms

EMD of ₹12,490 due via gateway to AIESL bank; proof required with technical bid; refunded if not selected; retained if successful until security deposit received

Delivery Schedule

Delivery period calculation linked to last delivery order date; extended time formula applies for increased quantities with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided text; implied adherence to delivery slippage consequences under option clause

Bidder Eligibility

  • Must quote PAC-certified brand/model per AIESL/KOL/GEM/123

  • Must deposit EMD ₹12,490 via gateway and provide proof

  • Must comply with quantity variation up to 25% and delivery extension formula

  • Must supply goods only; no service/maintenance scope included

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black)
Generic Paper Size A4 and Legal, A3, A4 and Legal Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing (2-Sided Feature) Yes Or higher
Paper Handling Number of Main Paper Trays 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Proof of Earnest Money Deposit (EMD) payment and receipt

4

Technical bid documents confirming PAC brand/model compliance

5

OEM authorization letter (if applicable)

6

Experience certificates for similar printer/MFM supply (if requested)

7

Financial statements or turnover proof (as applicable)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the computer printer PAC tender in Kolkata 2026

Bidders must submit EMD ₹12,490 via the gateway, upload proof with the technical bid, and ensure PAC-certified brand/model compliance as per AIESL/KOL/GEM/123. The bid must include all cost components for supply of goods, with delivery terms referencing option quantity increases up to 25% and minimum 30 days extension.

What documents are required for the Kolkata printer procurement bid 2026

Submit GST registration, PAN, EMD proof, PAC-compliant technical bid, OEM authorization if applicable, and any experience certificates. Ensure the bid reflects PAC-certified brand/model per the certificate reference, and include financial statements if requested by the tender documentation.

What are the delivery terms for the Kolkata printer tender 2026

Delivery is governed by the option clause allowing ±25% quantity changes. The extended delivery time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum 30 days; the final period begins after the last original delivery order date.

What is the EMD amount for the Ai Engineering printer procurement

The Earnest Money Deposit is ₹12,490.00. It must be paid via the designated gateway to AIESL’s bank account and the payment receipt uploaded with the technical bid; non-submission leads to bid rejection.

Which standards and brand requirements apply to the Kolkata bid

Quotes must reflect PAC-certified brand/model per certificate AIESL/KOL/GEM/123. The tender emphasizes compliance with ISO/IEC 24734 performance metrics and PAC documentation for print, scan, and copy functions.

What is the scope of supply for the Kolkata PAC tender

The scope specifies Only supply of Goods. No installation or ongoing service is declared; bidders should focus on delivering PAC-compliant devices and associated accessories as per the certificate.

When will the bidder’s EMD be refunded for unsuccessful bids

EMD for unsuccessful bidders is refunded within two months of contract award; if not qualifying in the technical bid, EMD is also refunded within the same period subject to evaluation outcomes.

What are the key connectivity features required for the printer

The devices must offer standard connectivity compatible with PAC models, including network interfaces and local connections; ensure both monochrome and color A4/A3 printing capabilities with auto duplexing and scanning via the original feeder.

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