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Revenue and Disaster Management Department Odisha Desktop Computers A4/A3 MFPs and Line-Interactive UPS Tender Bhadrak Odisha 2026

Bid Publish Date

25-Jul-2026, 5:05 pm

Bid End Date

04-Aug-2026, 8:00 pm

Location

BHADRAK , ODISHA
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Progress

Issue25-Jul-2026, 5:05 pm
AwardPending
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Quantity

19

Category

A3 Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Opportunity is issued by the Revenue and Disaster Management Department Odisha for the procurement of desktop computers, A4 and A3 size multifunction printers (MFP), and Line Interactive UPS with AVR in Bhadrak, Odisha (756100). The scope includes Supply, Installation, Testing and Commissioning of the specified IT hardware and peripherals. Key differentiators include a multi-product category embracing both desktop PCs and networked MFPs, with UPS solutions integrated for uninterrupted operation. The tender emphasizes OEM accountability and on-site warranty considerations, requiring compliance with standard software pre-load and hardware interoperability expectations. This opportunity targets buyers seeking a consolidated IT refresh across desktop, printing, and power protection systems in a government setup.

Technical Specifications & Requirements

  • Product categories: Entry and Mid Level Desktop Computer (Q2), A4 Multifunction Printer (MFP) (Q2), A3 MFP (Q2), Line Interactive UPS with AVR (V2) (Q2)
  • Key hardware specs: Factory pre-loaded OS by desktop OEM; RAM size and storage type/SSD/HDD capacity; cabinet form factor; main paper trays and bypass tray; Original Document Feeder; display/monitor availability with screen size in cm; RAM/Storage details (MB/GB) as per BOQ; connectivity options; UPS rating in KVA; inverter technology and inverter efficiency; minimum guaranteed battery backup time
  • Printer/Performance: ISO/IEC 24734 based minimum speeds for monochrome/color, A4; auto duplexing; fax availability (if stated); printing technology and type of printing
  • Warranty & support: On-site warranty (years) with provision for extended warranty; escalation matrix for service support; OEM/authorizations required
  • Miscellaneous: Availability of monitor, OS compatibility, and installation/commissioning requirements; power input range and voltage considerations

Terms, Conditions & Eligibility

  • Supply scope: Supply, Installation, Testing and Commissioning of the listed goods
  • Turnover criteria: Minimum average annual turnover for last 3 years (as per bid document) with audited balance sheets or CA certificate; OEM turnover criteria similar requirement for OEM of the offered product; trio of bidders must ensure OEM reputation per category
  • Delivery & quantity option: Purchaser reserves right to adjust quantity up to 25% during/after contract; delivery period linked to last date of original order with minimum 30 days extension; higher quantities may trigger adjusted delivery timelines

Key Specifications

    • Product categories: Entry and Mid Level Desktop Computer (Q2), A4 MFP (Q2), A3 MFP (Q2), Line Interactive UPS with AVR (V2) (Q2)
    • Standards & compliance: Factory pre-loaded OS by desktop OEM; IS/ISO compliance to be inferred from OEM certification (if specified in tender)
    • Performance metrics: Minimum print speeds per ISO/IEC 24734 (A4, monochrome/color); auto duplexing; document feeder and paper tray specs
    • Connectivity: Network and USB connectivity; compatibility with current OS environments; monitoring and remote management readiness
    • Warranty: On-site warranty (years) and extended warranty (in years) over standard warranty; UPS/ inverter warranty alignment
    • UPS & power: UPS rating in KVA; inverter technology and inverter efficiency; minimum battery backup time at full load

Terms & Conditions

  • Key Term 1: Supply installation testing and commissioning of all listed items

  • Key Term 2: 25% quantity adjustment rights during/after contract with 30+ day delivery extension

  • Key Term 3: OEM turnover criteria and annual turnover requirements for bidding OEMs

Important Clauses

Payment Terms

Payment terms are defined in the bid document; ensure alignment with delivery milestones and commissioning sign-off

Delivery Schedule

Delivery period ties to the last date of original delivery order; extended delivery time may be approved with 30+ days minimum

Penalties/Liquidated Damages

Penalties/LDs. If any, to be determined by contract; ensure adherence to delivery timelines and performance guarantees

Bidder Eligibility

  • Minimum average annual turnover as per bid document (last 3 years)

  • OEM turnover requirement for the offered product category

  • Compliance with on-site warranty and escalation matrix requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A3 Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Bhadrak

Delivery Pincodes

756100

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
SAROJA KUMAR SAHOO756100,Office of the Collector and DM ,Bhadrak At/Po/Dist: Bhadrak State : Odisha Pin- 756100BhadrakOdisha756100630-

Authority Records

REVENUE AND DISASTER MANAGEMENT DEPARTMENT

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Documents 7

GeM-Bidding-9662626.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

Experience certificates for similar IT hardware supply projects

5

OEM authorizations / manufacturer authorization

6

Technical bid documents showing compliance with listed specs

7

EMD payment proof (if applicable in the tender)

8

Company profile and contact details including escalation matrix

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Bhadrak desktop computers and MFPs tender in Odisha 2026

Bidders must submit GST, PAN, and audited turnover for the last 3 years, plus OEM authorization. Ensure on-site warranty terms, UPS compatibility, and ISO/IEC 24734 performance data. The scope includes supply, installation, testing, and commissioning with 25% quantity adjustment rights.

What documents are required for Odisha Revenue Department procurement 2026

Required documents include GST registration, PAN, CA/audited turnover certificates, experience certificates for similar projects, OEM authorizations, technical bid detailing OS pre-load and MFP specs, and EMD proof if applicable. Submit during bid submission as per T&C.

What are the technical specifications for A4 and A3 MFPs in this Odisha tender

Specifications cover printing speed per ISO 24734, auto duplexing, document feeder, main paper trays and bypass tray, network connectivity, and OS compatibility. Ensure pre-loaded OS by OEM, RAM/SSD/HDD capacities, and on-site warranty with potential extended warranty.

When is the delivery period for supply in this Odisha bid 2026

Delivery starts from the last date of the original delivery order; extension can push delivery by a minimum of 30 days, with total extension constrained by the contract. Ensure readiness for installation and commissioning within the extended window if required.

What are the EMD and turnover requirements for OEMs in this Odisha tender

EMD amount is not disclosed in the available data; OEM turnover must meet the minimum average annual turnover for the last 3 years as specified. Bidders must provide audited balance sheets or CA certificates showing turnover for the OEM.

What warranty and service support are required for Odisha MFP and UPS procurement

On-site warranty years are mandated, with possible extended warranty. Suppliers must provide an escalation matrix and a dedicated/service support phone number. Ensure UPS/AVR performance, inverter efficiency, and battery backup time meet minimum requirements.

How to verify OEM authorization and installation capabilities for this Odisha tender

Submit OEM authorization letters and proof of service capability. The bid requires Escalation Matrix and OEM-level service support. Verify installation, testing, and commissioning readiness, plus compatibility with existing OS environments and network setups.

What are the essential connectivity and printer performance requirements in this Odisha bid

The bid specifies network connectivity and printing performance per ISO 24734 for MFPs, with mono/color speeds and duplexing features. Ensure USB/network interfaces, compatibility with operating systems, and document feeder capacity for scanning/copying tasks.

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