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GEM

Indian Army Department of Military Affairs Information Boards Tender Haridwar Uttarakhand IS Frame Standards V2 2026

Bid Publish Date

21-Feb-2026, 5:31 pm

Bid End Date

03-Mar-2026, 6:00 pm

Location

HARIDWAR , UTTARAKHAND

Progress

Issue21-Feb-2026, 5:31 pm
AwardPending
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Quantity

41

Bid Type

Single Packet Bid

Key Highlights

  • • Mandatory sample Sun Board submission at MH Roorkee before bid end
  • • Delivery quantity flexibility up to 25% with proportional delivery time adjustment
  • • Approval of Detailed Design Drawings required within 5 days of award
  • • Buyer to provide printing details and final information after bid success
  • • 3D-quality/physical info boards category: V2 (Q3); Haridwar location
  • • No explicit BOQ items; focus on surface area and frame material suitability

Categories 1

CREATIVE DESIGN

Tender Overview

Organization: Indian Army, Department of Military Affairs. Product: Information Boards or Illustration Board (V2) (Q3). Location: Haridwar, Uttarakhand. Estimated Value: Not specified; EMD: Not specified. Scope focuses on physical characteristics: board type, frame material, and precise dimensions. A unique clause requires sample Sun Board submission at MH Roorkee and printing instructions to be supplied from a buyer office. The option clause permits quantity adjustments up to 25% during and after award, affecting delivery timelines. A detailed design drawing approval is required within 5 days of award, with buyer feedback on modifications within another 5 days. These factors influence fabrication scheduling and risk management.

Technical Specifications & Requirements

  • Product type: Information Board (physical characteristics).
  • Frame material: Not specified in detail; ensure compatibility with outdoor or indoor use and durability expectations.
  • Total width: Not specified (in feet).
  • Total height: Not specified (in feet).
  • Thickness: Not specified (in mm).
  • Additional process demands: sample Sun Board must be produced at MH Roorkee prior to bid end date; all printed information to be provided by Buyer after successful bid.
  • Governing terms include delivery adjustments for option quantities and potential impact on delivery schedules if drawings approval is delayed by Buyer.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days.
  • Past Experience proof: Accepts contract copies with invoices and bidder self-certification, client execution certificates, or third-party inspection notes.
  • Detailed Design Drawings: Must be submitted within 5 days of award; Buyer to approve or list modifications within 5 days; delay in Buyer approval may shift delivery without LD.
  • Delivery & Printing: Printing instructions released by Buyer; fabrication must align with approved drawings and modifications.
  • ATC Clauses: Local office in Roorkee for sample submission; information to be printed will be provided after successful bid.

Key Specifications

  • Product/service names: Information Board / Illustration Board (V2) (Q3)

  • Dimensions: Total Width (feet) — not specified; Total Height (feet) — not specified; Thickness (mm) — not specified

  • Material: Frame material — not specified; ensure durability for the environment in Haridwar

  • Standards/Compliance: IS/IS-like durable framing implied; no explicit standard listed

  • Delivery/Adjustment: 25% quantity option; delivery period recalculation rules

  • Sample requirement: Sun Board sample to be produced at MH Roorkee prior to bid end date

Terms & Conditions

  • Key term: 25% quantity flex with corresponding delivery time adjustments

  • Key term: 5-day window for drawing approval and 5-day response cycle from buyer

  • Key term: sample Sun Board to be produced at MH Roorkee; printing instructions released post bid success

Important Clauses

Payment Terms

Not explicitly provided in tender data; standard procurement terms may apply per buyer; adjust based on contract award.

Delivery Schedule

Delivery period linked to original delivery order; extended period calculations apply when options are exercised; minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; potential LD to be defined in final contract terms; reference to delivery delays due to drawing approvals.

Bidder Eligibility

  • Demonstrated experience with information board fabrication or related display products

  • Capability to produce a Sun Board sample at MH Roorkee

  • Compliance with printing instructions provided after bid success

Documents 3

GeM-Bidding-9025912.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Physical Characteristics Type of Information Board Printed Vinyl on Sun Board
Physical Characteristics Material of Frame NA (for without frame)
Dimensions Total Width of the Board (in foot) 2.0
Dimensions Total Height of the Board (in foot) 3.0
Dimensions Thickness of Board (in mm) 5

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Required Documents

1

GST registration certificate

2

PAN card

3

Past experience proof (contract copies with invoices or client execution certificates)

4

Financial statements (as requested in T&Cs or per bidder's policy)

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents demonstrating compliance with information board specifications

7

OEM authorization or vendor qualification certificates (if required by buyer)

8

Detailed Design Drawings submissions within 5 days of award

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid on the Indian Army information boards tender in Haridwar

Bidders must submit GST registration, PAN, experience proofs, and financial statements along with technical bids. A Sun Board sample must be produced at MH Roorkee prior to bid end. Detailed Design Drawings must be approved within 5 days of award; printing instructions will be provided after successful bid.

What documents are required for the Haridwar information boards tender

Required documents include GST certificate, PAN card, contract/invoice-based past experience proofs, client execution certificates, and any OEM authorizations. Submit technical bid with drawings compliance and supplier qualification certificates; EMD, if applicable, should be provided as per buyer terms.

What are the delivery terms for quantity adjustments in this tender

The purchaser may adjust quantity by up to 25%. Delivery time scales according to the extended period formula: (Increase/Original) × Original delivery period, with a minimum of 30 days; extension may occur during currency of contract.

Which samples must be produced for this Indian Army bid

A Sun Board sample must be produced at MH Roorkee before bid end date. Printing information will be supplied by the Buyer after successful bid. Ensure the sample matches anticipated board type and frame material expectations.

What is the acceptance window for Detailed Design Drawings

Submit Detailed Design Drawings within 5 days of award. Buyer will approve or provide modification list within 5 days; delays in approval may shift delivery without liquidated damages.

Where can bidders obtain printing instructions for this tender

Printing instructions are released by the Buyer after successful bid. Bidders must align fabrication with approved drawings and modifications communicated by the Buyer.

What is the geographic scope of this Army information board procurement

Tender location is Haridwar, Uttarakhand; procurement pertains to Information Boards or Illustration Boards (V2) for the Army’s needs under the Department of Military Affairs.

Are there any brand or OEM requirements for the information boards

The tender data does not specify a mandatory brand; bidders should reference the printing and frame material expectations and submit OEM authorizations if required by the Buyer.